DLCL Staff Handbook

Faculty Schedule of Reappointments and Promotions


appt_enddates_1011_completed.doc37 KB

Faculty Searches

under construction and in draft form
A faculty search is usually initiated near the beginning of an academic year and concludes toward the end of Winter quarter, by which time a leading job candidate usually emerges and the search process gives way to a faculty appointment process (to be linked). But the search process is actually initiated in the preceding Spring, when--usually in April--the Dean sends department chairs and DLCL managers a memorandum regarding search requests, which typically includes a summary of the billets already assigned to the department as well as a search request form, for which a submission deadline is provided.
A sketch of the search request process is below. Further down the page, you can review a sketch of the search process itself, and faculty search checklists are supplied as downloadable documents.
Search request process
Because the DLCL'S Assistant Manager coordinates faculty searches, appointments and promotions at the Divisional level, he or she usually works with department chairs to coordinate search requests for all departments in the DLCL.

  • The search request form asks for some bits of information that may be a little mysterious (e.g. cost of the search), and some chairs, especially newer ones, may not know the conventions of the genre; they should be encouraged to work with the DLCL Asst. Mgr. in drafting or revising the search request or in using the form.
  • The department chair is expected to provide a cover letter with his/her department's search request(s). This letter usually amplifies on the larger reasons for the request where these reasons may not be addressed on the search request form itself.
  • The Dean's Office usually provides a deadline for submission of search requests (in 2007, for example, the memorandum was sent on April, with a submission deadline of April 30), but because all search requests from DLCL departments are submitted to the Division's Planning and Personnel Committee (PPC), an internal deadline is usually set sometime earlier (e.g. in 2007 it was set at April 23).
  • All search request materials are distributed to members of the PPC, and the PPC meets to discuss and rank the search requests and submit them as a packet to the Dean's Office, with a cover letter from the Head of the DLCL.
  • Some additional notes:

  • Search requests must be submitted even in cases where a search has already been authorized for the coming year.
  • If a current-year search has resulted in an offer, and that offer is pending or has been declined at the time search requests are due, department chairs will usually need to request authorization to conduct the search again the following year. This situation would usually be explained in the chair's cover letter supplied with the search request(s) and submitted to the PPC.
  • H&S Special Allocation Policies (PDFs)

    In Spring 2007, H&S distributed revised versions of School policies regarding special allocations--funding mechanisms used to support various purchases by faculty and by departments. PDFs are provided of these revivsed policy documents here.



    Technology, IT, & Troubleshooting


    Network Access

    Guest Wireless Access
    This is for DLCL guests that do not have a SUNetID. Anyone with a SUNet, any admin or DLCL staffer, can go to this ITS site, and give the guest a temporary login for the wireless network:

    Permanent or sponsored access
    To give network access to a professor's or visitor's computer, we have to register them in NetDB. This is done with a HelpSU ticket, but this process will go faster if you can provide the information below to Zach:

    Prof's name
    ( " ) SUNET ID
    ( " ) department
    ( " ) Building and office number
    Computer make/model (e.g. Dell Inspiron, or Apple MacBook)
    Operating System (e.g. Windows XP, or Mac OSX)
    Hardware addresses (a.k.a MAC address)

    The only real technical part of this process is obtaining the internal hardware address (MAC address) for both ethernet and wireless. These numbers are 12 digits, 6 pairs of two (letters or numbers, separated by colons - e.g. 00:01:9f:e9:67:a4)

    Mac OSX
    Select the blue Apple Icon at the top menu bar
    Choose About this Mac > More Info
    This launches the System profiler application
    From the left, choose Network > Location(s)
    Get the MAC (hardware) address for wireless (Airport) and ethernet

    There are extra MAC addresses -- for Bluetooth, Firewire, Internal Modem. For the HelpSU ticket you only need the Ethernet and Wireless numbers, ignore the rest.

    Get a command line prompt, either from the Run command, or by launching Applications > Utilities > System > MSDos Prompt
    From the command line, type:
    ipconfig /all

    Look for the MAC numbers, and ignore the rest.