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Alcohol License Policy

Student Groups: any student group considering the service of alcohol at any event must first contact the Office of Alcohol Policy and Education.

Introduction

The University requires that event sponsors and student groups wishing to offer alcoholic beverages at their programs and events, operate within state and local laws as provided by the Department of Alcohol and Beverage Control (ABC).

It is the policy of the University to maintain a drug-free workplace and campus. The workplace and campus are presumed to include all Stanford premises where the activities of the University are conducted. The unlawful manufacture, distribution, dispensation, possession and/or use of controlled substances or the unlawful possession, use, or distribution of alcohol without prior permission is prohibited on the Stanford campus, in the workplace or as part of any of the University's activities.

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The Purpose of Acquiring a License

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When a License Is Required

If ANY one of the following conditions listed below exists, the event sponsor MUST obtain a license:

When a License Is NOT Required

No license or permit shall be required for the serving alcoholic beverages where all of the following conditions prevail:

Obtained from:
ABC Act and Related Statutes: Effective 2009.
From Chapter 3, Article 3. Rights and Obligations of Licensees 23399.1.

Please Note: At certain times and the discretion of the Office of Special Events & Protocol and the Department of Public Safety, an alcohol license may be required. If you have questions about this, please contact stanfordevents@stanford.edu.

 

Important Liability Insurance Information

  • Catering companies servicing alcohol are required to provide proof of insurance coverage in the form of a certificate of insurance

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How to Obtain a License to Serve Alcohol

Requests for further information and to obtain a license to serve alcohol at events must be submitted for review and approval by:

Departments, Institutes and Schools:

Office of Special Events & Protocol
724-1387
stanfordevents@stanford.edu

Student Groups:

Office of Alcohol Policy and Education
725-5947
alcohol@stanford.edu

Three (3) Basic Steps to Obtain a License:

STEP ONE – Email Initial Request

STEP TWO – Review and Approval of Request

STEP THREE – Meeting with the ABC, Fees, & Final Paperwork

The Santa Clara County 
Alcohol Beverage Control (ABC) location:

100 Paseo de San Antonio, Room 119
San Jose, CA 95113

Phone: 408-277-1200

*You can apply by mail 10-30 days before the event with a cashier's check or money order but it may take longer to approve your request.*

The ABC is located between 2nd and 3rd Streets in downtown San Jose in the State of California Building. Google Map Directions from Stanford University Palm Drive

  1. Your personal identification, the University approval letter(s), received from Stanford Department of Public Safety,
  2. A money order or cashier’s check in the appropriate amount (ranges from $25.00 - $100.00 - call first to inquire. No credit cards accepted), and
  3. A diagram of the location(s) if the event is being held outdoors.
  4. Make a copy of the license and provide it to the Stanford Department of Public Safety upon your return so they can keep have it on file during your event.

PLEASE NOTE: The Stanford Event sponsor must have the license on hand during the event. Important Jurisdiction Notice: Only the ABC Offices in Santa Clara County are acknowledged approvers for alcoholic beverage licenses granted for events at Stanford. A permit obtained from the San Francisco or San Mateo County ABC offices will not be recognized as providing legal authorization as Stanford is in the County of Santa Clara.

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Other Policies and Guidelines

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Serving Guidelines

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Civil Liability

While the law regarding civil liability is complicated, please note that under some circumstances event planners, bartenders or other organizing members of the event could be held legally liable for the consequences of serving alcohol to underage drinkers or to obviously intoxicated persons.

It is the responsibility of Stanford sponsoring group or department to comply with California law and University policies and to inform those staff members who participate in the event of the policies and procedures. Sufficient planning must occur to avoid potential problems associated with the event and the use of alcohol.

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Other References to California Law * and University Policies


*Legal codes referenced from: University Administrative Guide Memo 23.6, p. 4 – APPENDIX

Requests for further information and to obtain a license to serve alcohol at events must be submitted for review and approval by:

Departments, Institutes and Schools:

Office of Special Events & Protocol
724-1387
stanfordevents@stanford.edu

Student Groups:

Office of Alcohol Policy and Education
725-5947
alcohol@stanford.edu

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