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Collection Relocation

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Collection Relocation FAQs

Why is this project necessary?

The on-campus libraries have run out of space. If newer or more heavily used materials are to remain on campus, less frequently used books and periodicals must be housed at SAL Livermore, or, as it is called, SAL 3. The project's goal is to select for off-campus relocation those items that will cause the least disruption to faculty and students.

How are items selected for on-campus retention or relocation to SAL 3?

The Libraries' subject specialists in consultation with the faculty will make the selection. Locations of materials will depend on the needs of academic programs and so will vary according to discipline. The general criteria for decisions are summarized in Collection Management Guiding Principles and General Plan. This document was discussed and endorsed by the Faculty Senate's Committee on Libraries on Dec. 10, 2002.

If a book is sent to SAL 3, can it be brought back as part of the collection?

Any book, periodical or other materials relocated to SAL 3 may be brought back to SAL 1/2 or to a core campus library shelving location, if circulation or programmatic reasons warrant it. Subject specialists will routinely review any item recalled from SAL 3 more than twice in a year and consider it for return to campus.

How long will it take to page a book from SAL 3?

Items requested from SAL 3 will be available within 24 hours.

Why is the new shelving facility located off campus?

Off-campus siting is necessary because Stanford's General Use Permit severely limits the square footage of new buildings the University may construct on campus. The distance from campus is also related to the high cost of land in nearby areas and to the requirement that the facility be located within a 500-year flood plain.

Why are most titles in the Dewey classes going to SAL 3?

Most titles in the Dewey classes now located in SAL 1/2 were identified in earlier reviews as lower-use items, and circulation statistics over that past ten years confirm this fact.

How can one browse materials sent to the closed-stacks facility in SAL 3?

While they cannot be browsed in the traditional sense, the SAL 3 stacks can be "browsed" virtually, by limiting a Socrates search to materials housed there and then "browsing" by call number. Items will appear in the same sequence that they would be encountered on the shelf. There is also a plan to provide electronic "browsing" of the tables of contents of periodicals which are otherwise not indexed.

What is the timeline for selecting and moving the Dewey collections from SAL 1/2 to SAL 3?

Subject specialists were given until March 15th to complete their preliminary selections. Faculty and graduate students will then have until June 15th to review those decisions. Finalized lists are due July 1st. This deadline is necessary so that the materials can be readied for transfer to SAL 3.

SAL 3 is currently scheduled to open in December 2003. Materials will begin moving to SAL 3 almost immediately. The approximate date for the physical move of specific call number ranges from on-campus locations to SAL 3 will appear under the Library Reports section of this website, as soon as the dates are known. Note that for now, the only library listed is SAL1/2 as we are only working on the Dewey-classed materials shelved there.

But please remember, this relocation process is an ongoing project. The SAL Deweys are just the first phase of a project that will continue as long as Stanford's library collections grow.

For multidisciplinary fields, is it possible to make recommendations regarding materials in more than one subject area?

Yes, but faculty members are asked first to contact their own subject specialist, who is responsible for facilitating contact with other subject specialists.

Last Modified: May 13, 2003
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