April 5, 2002

  1. Encoding Efforts for Manuscripts Guides
  2. Heffner Memorial Reading Room
  3. IC Desk's New Hours
  4. Got Data? Social Sciences Data Service Web Site: A New Look
  5. The OCLC Institute
  6. PCC/NACO Workshop in Singapore, March 11-March 15, 2002
  7. Adan Griego Featured in Library Journal
  8. Future of Content Conference on Saturday, April 13
  9. New Jellies Exhibit at the Aquarium
  10. SUL/AIR Job Opportunities

1. Encoding Efforts for Manuscripts Guides

Special Collections has been encoding its guides in EAD (Encoded Archival Description), an SGML/XML markup language specifically designed for encoding guides to archival and manuscript collections, and publishing them on the web since 1995. Since that time, the Special Collections staff have encoded slightly over 80% of the guides to the manuscripts holdings of SUL/AIR.

The Department has now begun a major push to get the remainder of its guides to its manuscript collections encoded and published on the web within the next two months. Periodically, therefore, we will submit lists of guides which have recently been converted from old text documents (i.e. Microsoft Word, Word Perfect, Multi Mate, etc.) and published online.

To see a full list of the guides made available the weeks of March 11 - 15 and March 18 - 22, please see the Web at:


These guides can be accessed from the Special Collections home page (http://www-sul.stanford.edu/depts/spc/) under the links to Finding Aids. They are listed by title of collection, by call number, and by topic.

--submitted by Steven Mandeville-Gamble

2. Heffner Memorial Reading Room

A plaque, a couple photos, and empty shelves are about all that remains of the Hu Heffner Memorial Reading Room of Applied Physics. As reported in the July 13 issue of SUL/AIR News, the Applied Physics Department requested that the reading room be closed


The department plans to renovate the reading room area and surrounding offices to become part of the Fitzpatrick Center for Photonics, in particular housing the affiliates program. The reading room area is expected to become a central meeting space with a select collection of monographs and journals, maintained by the department.

The closure of the reading room has brought sadness to some long-time staff members, especially those in the department who worked with Heffner, a Professor of Applied Physics and reportedly also a Vice-Provost. According to one long time administrative assistant, Heffner had a major role in the designing the Applied Physics Building and was a very strong supporter of setting up a departmental library. Heffner died in 1975 of cancer at the age of 51.

The Physics Library is working with members of the Applied Physics Department to create a webpage about the Heffner Reading Room. If anyone has memories, information, or photos to share about the reading room and Heffner, then please contact physics@sulmail or me directly. Any information would be greatly appreciated. When the Reading Room webpage is completed, the URL will be announced.

--submitted by Stella Ota

3. IC Desk's New Hours

Starting in April, the Information Center Desk will be open the following hours:

Monday - Wednesday 10-5 & 6-9
Thursday & Friday 10-5
Saturday & Sunday noon-5

Patrons may also send us questions (ic@sulmail.stanford.edu), and we will respond as soon as possible.

--submitted by Kathy Kerns

4. Got Data? Social Sciences Data Service Web Site: A New Look

Social Sciences Data Service (SSDS) has a revamped Web site geared to first-time or experienced data users. Note that our address remains the same at:


From our banner, mouse over the row of buttons to learn about our service, contacts, location, and hours. Find out where to get data in electronic format, resources available at our public service facility and on the Web, and how to order datasets directly from our site. We include steps for accessing datasets from Stanford systems and links to getting started with data analysis tools. Check out our own Data Extraction Web Interface System (DEWI), a growing collection of databases from which to select and extract variables in a variety of formats. Results may be exported to data analysis packages, such as SAS or SPSS. Try our links to resources and support for spatial analysis and Geographic Information Systems (GIS), and find out what's new with SSDS. We welcome your comments and questions. Contact us at: consult-ssds@lists.stanford.edu.

--submitted by Judy Esenwein

5. The OCLC Institute

OAI, OAIS, DC, RDF, MARC, METS --- what do all these acronyms and the concepts behind them have to do with digital libraries and especially that of SUL/AIR??

All terms represent developing international standards for sharing information among digital libraries. Gaining practical insights into the application of these emerging standards will help SUL/AIR decide more quickly and effectively how to respond locally in our own efforts to develop a respected digital library. In the interest of helping librarians face the challenge of charting organizational directions for sharing knowledge, the OCLC Institute is sponsoring a series of three satellite videconference workshops in the next two months to which SUL/AIR has subscribed. Each of the videoconferences will bring together an industry-recognized standards expert and two practitioners with real-world issues. Audience participation is possible via email and telephone for the last two sessions. You can watch and participate in these sessions on the following dates & places:

"A New Harvest: Revealing Hidden Resources With the Open Archives Metadata Harvesting Protocol" with host Lorcan Dempsey, Vice President, OCLC Office of Research, featuring Herbert Van de Sompel, British Library, Friday, April 12th, 2:30 ­ 5 pm, Meyer 183.

"The OAIS Imperative: Enduring Record or Digital Dust?" with host Meg Bellinger, Vice President, OCLC Digital & Preservation Resources, featuring Donald Sawyer, NASA, Friday, April 19th, 9 ­ 11:30 am, PDT, Meyer 183.

"Paper Past, Digital Future: Managing Metadata Standards in Transition" with host Gary Houk, Vice President, OCLC Services, featuring Barbara Tillett, Library of Congress, Wednesday, May 29, 9 ­ 11:30 am, PDT, Meyer 183.

Full descriptions of the sessions can be found at: http://www.oclc.org/institute/events/sbs.htm. Please call Angela Wright at 3-2015 to reserve a space.

--submitted by Nancy Hoebelheinrich

6. PCC/NACO Workshop in Singapore, March 11-March 15, 2002

Joanna Dyla, MARC Unit Coordinator for the Catalog Services Department was recently honored with a training assignment in Singapore. Joanna is a Liaison and Regional Trainer for the Library of Congress¹ Program for Cooperative Cataloging (PCC) name authority component (NACO) (http://www.loc.gov/catdir/pcc). International training workshops are usually given by LC staff. The NACO workshop she led, was organized and hosted by the Singapore Integrated Library Automation Services (SILAS) (http://www.silas.org.sg), a consortium which has been providing bibliographic services and products to Singapore libraries since 1987.

The PCC is an international cooperative effort aimed at expanding access to library collections by providing useful, timely, and cost-effective cataloging that meets mutually-accepted standards of libraries around the world. Through its NACO program, participants contribute authority records for names, uniform titles, and series to the national authority file. An individual institution may join this program, or a group of libraries with a common interest may form a funnel project to contribute records via a coordinator. A week of specialized NACO training is undertaken by participants, optionally at their home institutions or at LC. During the training, guidelines are discussed and expanded upon with an ever-growing awareness of the need to streamline cataloging efforts while building a consistent and predictable file. This file helps the global library community work more efficiently and effectively, allowing it to maximize its resources.

The March 2002 Singapore NACO workshop participants included librarians from SILAS and SILAS member institutions such as: Singapore National Bibliography/National Library Board, Temasek Polytechnic Library, and Ngee Ann Polytechnic Library.

Stanford has been committed to the PCC for the last decade, with professional and para-professional catalogers across SUL contributing thousands of PCC quality records and NACO headings every year. Joanna is, of course, SUL's PCC liaison and trainer for NACO; Mia Rode is our PCC liaison for BIBCO; Heidi Lerner coordinates the NACO Hebraica Funnel Project/RLIN; Kay Teel coordinates and revises SUL's NACO series contributions; Kathy Winzer (Law School Library) coordinates the NACO Law Funnel Project/RLIN; Nancy Lorimer (Music Library) coordinates SUL's music names which contribute to the NACO Music Funnel Project. I want to commend this trail of contribution and commitment from SUL to Singapore and back again. I am sure Joanna can tell you much more, so please feel free to ask her about all these wonderful acronyms and of course her exciting trip.

--submitted by Dianne Chilmonczyk

7. Adan Griego Featured in Library Journal

Adan Griego, SUL/AIR's Curator for Latin American, Mexican American, and Iberian Collections, was recognized as one of the library profession's leading "Movers and Shakers" in a special supplement released with the March 15 issue of Library Journal magazine. With this first-ever compilation, the editors at LJ highlight some of the innovative and inspiring people working in the quickly evolving library industry. Representing the diversity of the profession, these people were nominated by their colleagues for their ability to build community, nurture the coming generation of librarians, and adapt technology to the unique needs of libraries. The full article on Adan is available at:

--submitted by Bill McPheron

8. Future of Content Conference on Saturday, April 13

The third annual Future of Content Conference will be held at the Stanford Graduate School of Business in Palo Alto, California on Saturday, April 13th, 2002. Henry Lowood, Curator for History and Science Collections, will moderate one of the panels, "Gaming: The Real Future of Content?," which will be held from 2:45 to 4:00 pm. The description of this session notes that, "the video game industry has been the whiz kid of the entertainment industry. In fact, the new paradigms it pioneered are poised to be adopted by other sectors of the media and entertainment industry: online multi-player gaming, dynamic content creation, real-time interactivity or consumer-driven content modification to name a few." The industry experts on the panel represent important points of view, and they promise to share their "strategic vision of this future."

The participants in this panel are:

  • Henry Lowood, Curator for History of Science & Technology Collections, Stanford University
  • Luc Barthelet, CEO, Maxis Electronic Arts
  • Bill Swartz, Consultant, Mastiff Consulting
  • Geoff Keighley, Editor-in-Chief, Gameslice/Gamespot
  • Gabe Newell, CEO, Valve Software
  • Haden Blackman, StarWars Galaxy Producer, LucasArts

More information on the "Future of Content 2002" is available at the conference website:


--submitted by Bill McPheron

9. New Jellies Exhibit at the Aquarium

The Monterey Bay Aquarium's newest exhibit "Jellies: Living Art" opens April 8, 2002. Celebrate the aesthetic delights of living jellies and the magical ways in which jellies and the marine environment have inspired artists. You'll see jellies never exhibited in North America before, like graceful flower hat and blue jellies. It's a sensory-rich experience filled with video, poetry, music-even a walk-through jelly swarm. You can get more information at URL:


--submitted by Joe Wible

10. SUL/AIR Job Opportunities

SUL/AIR has the following new positions this week.

Technical Manager (#000989). Range: 1M4. Posted 04/01/2002
Software Developer, Business (#000984). Range: 4P3. Posted 03/29/2002
System Software Developer (#000978). Range: 4P3. Posted 03/29/2002

For a complete description of open positions within SUL/AIR, visit the recently redesigned Opportunities for Employment page on the Human Resources Web site.

Please send future submissions to SUL/AIR News to:

SUL/AIR News is an electronic publication of Stanford University Libraries and Academic Information Resources issued weekly. Copy deadline is 12:00 NOON Wednesday for publication on the following Friday. Submit items for publication to sulairnews@forsythe.stanford.edu .
Editor for SUL: Sarah Williamson, sarahcw@sulmail.stanford.edu
Editor for AIR and HR: Eleanor Brown, eabrown@leland.stanford.edu