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August 13, 1999

  1. Online Checkin on the Horizon
  2. New SUL/AIR Photocopy Service
  3. Staff Tuition Reimbursement Program
  4. Stanford You: A New Way to Update Your Directory Listing
  5. John Chao Begins Work in Academic Computing
  6. Let's All Pull Together to Help Save Lives
  7. SUL/AIR Job Opportunities


Staff from SUL Serials and the Law Library have spent the last year working with Sirsi Corporation in a partnership to develop and improve their serials control software. We are now completing final testing of the 99.2 software, which includes a number of enhancements.

Based on our testing and planning, we expect to begin conversion to online checkin on Monday, August 30. Conversion will take place in three phases:

  • Approximately 250 priority/rush bind titles identified by branches and other service units will be converted first.
  • All issues received in Serials will be converted from manual to online checkin as they are received, effective September 7.
  • Once most current receipts have been converted, staff will begin to convert from data on checkin cards, and from stack checks.

Conversion of a title will include creation of the online control record, retrospective checkin of all issues with a 1999 cover date, transfer of outstanding claims into the online record, and claiming of any missing issues.

Automated review and identification of outstanding issues for claims will begin in Unicorn in mid-September. By February, six months into the project, approximately half of all actively-received titles should be converted. At the end of one year, the majority of active titles should be completed.

This is a major undertaking for the Serials and Government Document Serials units, and for many colleagues in other units. Please contact me if you have any questions or comments (ceaston@sulmail).

--submitted by Christa Easton


We are happy to announce a new partnership agreement with Xerox Business Services for our vendor-managed photocopy and microform printing program. A Request for Proposal was submitted to seven vendors and four responded. After careful review by the Photocopy Task Force, XBS was selected.

The services offered will include all self-service public photocopy, microform reader-printer printing, and office photocopy. XBS will install all new photocopiers at both public and office locations and new coin-op equipment at microform reader-printer locations. XBS will maintain factory-trained equipment technicians on campus, who will be capable of performing all maintenance and repairs for the equipment during all hours we are open to the public. Service calls will be responded to within one-half hour of receipt of the call. All equipment will be checked at least twice per day for quality of copy and for stocking of supplies. The service telephone number for repair service will remain 725-1036.

Activation of the new contract and the change out of all equipment will begin the first week of September. The schedule for removal of Ikon equipment and installation of Xerox equipment is still being put in final form and will be announced shortly. It is expected that no public or office site will be without service for more than 4 hours during the activation process.

Access to the Xerox equipment will be via coin, university ID Card, and staff auditron codes. Your current codes for staff copying will be activated in each new machine.

We will keep you informed as we move through the process.

--submitted by Photocopy Task Force (J.Pudewell, C.Skalski, B.Celone & J.Krasner-Leighton)


Applications are now available for the new tuition reimbursement program which will begin on September 1, 1999. This program is available for staff working 50 percent time or more, who have been a University employee for one year. Up to $2,000 will be available per fiscal year to pay for tuition and/or registration fees (no books) at a fully accredited university or college. Part time staff will receive a prorated amount.

Staff may request Staff Tuition Reimbursement Program (STRP) support for courses that fulfill degree requirements at fully accredited institutions when the employee is admitted to an undergraduate or graduate degree program (certificate programs excluded). The degree can be either job related or career development. The request for funds must be approved by the employee's supervisor.

For a copy of the guidelines or an application, call Training and Organizational Development at 723-0658 or http://www.hrweb/training.


It's that time of year when all of us, faculty and staff, review the information about ourselves that will be printed in the white pages of the Stanford directory. A new way to update your directory entry is available on the Web using a product called Stanford.You.

You may have heard that Information Technology Systems and Services(ITSS) has been working on the development of new Stanford Directory services. The new Stanford Directory supports two significant new services for all Stanford affiliates with a regular SUNet ID:

  • Stanford.You is a Web-based application where you can review details of your own directory data as well as information about your SUNetservices settings. Much of this information can be changed directly online, and here you can take advantage of many new directory features like "preferred name" and expanded privacy choices. It's on the Web at:


  • Stanford.Who is a Web-based version of the online directory. It is a new way of accessing data familiar through WHOIS, but it offers new options and more flexibility. Stanford.Who is on the Web at:


You can change your personal directory information in Stanford.You at any time to keep your online listing up-to- date. If you haven't tried it yet, now is a good time to make sure your information is correct by visiting the URLs below. You will continue to use the CHRIS system if you are responsible for updating directory information for other faculty and staff in your department.

For most of August, Stanford.You will continue to be in preproduction phase, while we complete all the last minute tests needed to ensure the best system possible. Although we are in preproduction phase (you will see a note at the top of each page in Stanford.You), all the data and related processes are live. This means that all the data is real data and any changes are real changes. Changes in Stanford.You will be sent to other systems such as CHRIS to ensure that your personal record is the same across all official Stanford business systems. Changes to any information that you are able to update regarding your online directory entry will be sent to the directory. The changes you make regarding your personal contact information for the online directory can be viewed using the preview option in Stanford.You and in Stanford.Who, when you search for your own record. Please remember your new SUNet ID password and University PIN when you change them.

You will be able to view only your own personal record in Stanford.You. When you are logged into PC-Leland or MacLeland you will automatically go to your own record; if not, you will be required to login with your SUNet ID and password. At the Stanford.You home page, you will see your name at the top of the page. There are three sections in Stanford.You:1) Your Directory Listing, 2) Your University Identification Record, and 3) Your SUNet Services Settings.

  • In Your Directory Listing, you are able to view and change the information published in Stanford directories, including name, personal phones & addresses, email & Web addresses, Stanford affiliation, work phones & addresses, profile, directory & privacy choices. Currently,Stanford.You supports privacy choices for the online directory but notthe printed directory.
  • In Your University Identification Record, you are able to view your essential identification information, which includes full legal name,University ID, University PIN, Social Security Number, birth date, and gender.
  • In Your SUNet Services Settings, you are able to view and change your SUNet services settings, including SUNet ID forms, password for SUNetID, email forwarding, and Web page routing.

We hope these new products make it easier for you to review and maintain your personal data and easier to find contact information about Stanford community members. Please feel free to ask any questions you may have about the product to directory-support@lists.stanford.edu.

--reprinted from August 2 issue of the Payroll CHRIS Newsletter


I'd like to welcome John Chao to SUL/AIR's Academic Computing group. He is filling the position vacated by Marco Baray and will be Technical Support Specialist in charge of the upcoming Macintosh model volume for the Meyer, Tresidder, and Residential Computing clusters, general Macintosh support, and management of the student Residence Computer cluster Technicians.

John is a recent Stanford graduate in Biology. He has worked for Residential Computing on and off for four years as an RCC assistant "ConnecTech" and as a Technical Support Assistant. This summer he single-handedly managed the entire conference computer rental business for Residential Computing. We look forward to working with John; he brings an impressive range of skills and experience to our new organization.

--submitted by Jamey Frank


The First Annual Library Staff Blood Drive is right around the corner. The Stanford Bloodmobile will be parked by MoonBean's Cafˇ between Meyer and Green on Tuesday, August 17 from 10:00 a.m. to 1:30 p.m.

There is no substitute for blood; it cannot be manufactured. Patients rely on healthy people within the community to voluntarily donate the gift of life - blood. Children and adults undergoing heart surgery, victims of trauma and accidents, newborn infants, people suffering from cancer and leukemia as well as liver, kidney and bone marrow transplant patients all receive blood. Seventy percent of us in the USA will require a blood transfusion at some time.

By pulling together, we can help one another. Make an appointment today! Call Kathy Hyde (Espeland) at 650-323- 3620. Appointments are available every 15 minutes from 10:00 a.m. to 1:30 p.m. Please give a first and second choice in your message. Walk-ins welcome. Appointments appreciated!

Free cookies, ice cream, pretzels, juice and cholesterol screening!

Requirements for donating blood:

  1. Be free of cold/flu symptoms for 48 hours.
  2. Weigh at least 110 lbs.
  3. Eat within 6 hours prior to donating.
  4. Drink plenty of fluids before and after donating.
  5. Bring a photo ID.
  6. Call the Stanford Blood Center at 650-725-9968 with medical questions.
-submitted by Ruth Briesemeister, mitted by e a first-323-3620. SU Medical School Blood Center


SUL/AIR has the following new open positions this week.

Library Specialist I (HEP Copy Cataloger/Library Serials Assistant; SLAC) (08/9/99); REQ# 22297

Library Specialist II (08/9/99); REQ# J991708

For a complete list of all current SUL/AIR jobs, visit the Human Resources Web site.

Please send future submissions to SUL/AIR News to:

SUL/AIR News is an electronic publication of Stanford University Libraries and Academic Information Resources issued weekly. Copy deadline is 5:00 p.m. Tuesday. Submit items for publication to news@sulmail.stanford.edu.
Editor for SUL: Sarah Williamson, sarahcw@sulmail.stanford.edu
Editor for AIR and HR: Eleanor Brown, eabrown@leland.stanford.edu