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December 4, 1998

  1. Change in Stanford's Overtime Pay/Compensatory Time Policy for Non-Exempt Employees
  2. Meyer Materials Moving to SAL
  3. Unicorn Circulation Update
  4. New Social Science and Humanities Indexes
  5. Open Position at Hoover Institution Library
  6. Emergency Preparedness Presentation
  7. Farewell to Eleanore Stewart
  8. Staff Changes in Systems
  9. Dan Koppel's Photography on Display
  10. SUL/AIR Job Opportunities


Effective January 1, 1999, University policy regarding non-exempt overtime pay and compensatory time will change. After that date, compensatory time will no longer be an allowable option. Instead, non-exempt employees must be paid in accordance with overtime pay policies for all hours worked over 40 hours per week or eight hours per day.

As you know, compensatory time must be used during the two pay periods following the time worked. If you have accumulated compensatory time, it would be appropriate to use it during the holiday break. Any future overtime will be paid out at one and one-half times an employee's normal hourly rate of pay.

If you have any questions about this change, please give me a call at 723-8251.

--submitted by Carol Olsen


In accordance with decisions made by library selectors as they reviewed the Meyer Library book collection last spring, materials designated for movement to the Stanford Auxiliary Library are now being transferred.

Materials in L.C. classes A, B, C, and D will be relocated to SAL between December and early January. Other classifications will follow during Winter Quarter. Catalog locations will be changed on an overnight basis to reflect the new SAL location. Materials will be accessible at all times to patrons visiting SAL or via SAL's normal paging process. SAL's loan periods will apply to these materials. Much appreciation goes to staff in Access Services and the Systems Office for their efforts in planning this collection redeployment.

--submitted by Joan Krasner Leighton


A new Unicorn Circulation Planning Group has been formed to lead the Unicorn Circulation Group (formerly known as the Unicorn Coordinators) in improving the functionality of Unicorn circulation as implemented at Stanford. The Planning Group is chaired by Steve Gass and currently consists of Adrienne Arden, Terry Mesa, Fariba Namazi, Kelly Roll, Darsi Rueda, Linda Treffinger, Deni Wicklund, and Naheed Zaheer.

The group's first task is to develop an infrastructure and procedures for testing upgrades to the Unicorn system. Testing of Unicorn version 98.3 (to replace the current version 98.1) is slated to begin in the next week or two. Version 98.3 is expected to move into production sometime in January.

The Unicorn Circulation Group's other priorities include improving documentation, testing workflows, and re-prioritizing the list of circulation enhancements desired by Stanford. If you have input to share with the group, contact your local representative or send email directly to Steve Gass at sgass@stanford.

--submitted by Steve Gass


The Access to Information Committee (A2I) is pleased to announce the purchase of the complete backfiles of the digitized "Social Science Citation Index" (SSCI) and "Arts and Humanities Citation Index" (AHCI). Purchased from the Institute for Scientific Information (ISI), the files join the "Science Citation Index" (SCI) to complete the suite of citation indexes available to the Stanford community.

The new files will be delivered via Web-based SciSearch at Los Alamos National Laboratory (LANL). Students and scholars within the Stanford science community have been using SciSearch at LANL since 1996. While the new files are being mounted at LANL, temporary access to all three files will be available through ISI's Web of Science at http://webofscience.com. Test access to SSCI at LANL should be available this week.

The "Social Science Citation Index" (SSCI) provides citation indexing for 1700 social science journals world-wide and selective indexing from over 3300 scientific and technical journals. This major social science resource currently includes references to over 2.8 million articles published since 1974. Work on making AHCI available will begin when SSCI has been mounted.

The immediate benefit of access to all three citation indexes (which will allow cross database searching as well as individual file searching) will be supplemented by the currently-planned enhancements. SUL/AIR is working with LANL and a host of journal publishers to provide links from the citation indexes to cited articles and Stanford holdings. Work on establishing these links has begun on the SCI file and will be extended to the SSCI and AHCI files as they are mounted.

--submitted by Catherine Candee


The Hoover Institution Library has an opening for the Head of its Serials Department. This job is a career track position at the Assistant or Associate Librarian level, but the initial appointment will be for a three-year limited-term position. Applicants should supply a complete resume and the names of three references who are well-acquainted with their qualifications. Applications should be addressed to:

Paul Thomas
Head Librarian
Hoover Institution on War, Revolution and Peace
Stanford University
Stanford, California 94305-6010

For a complete job description and list of expected qualifications, contact Paul Thomas by email at thomas@hoover.stanford.edu.

Applications received by December 15, 1998 will receive first consideration, but we will accept applications until the position is filled.

--submitted by Paul Thomas


Do you know about the significant changes made to the Campus Emergency Plan over the past 18 months? Are you aware of the roles each department and each individual staff member play during an emergency response?

If not, please come to an Stanford Library Staff Association-sponsored Emergency Preparedness presentation next week.

Speaker: Roni Gordon, Emergency Preparedness Coordinator of Stanford's Environmental Health & Safety Department.

Date: Thursday, 12/10/98
Time: Noon-1:00 p.m.

Location: Meyer Room 184
Refreshments: Cookies, fruit, and drinks will be provided.

For further information, please contact James Liu (james@lanelib, 5-4579) or Evelyn McMillan (mcmillan@leland, 5-1470).

--submitted by James Liu


Eleanore Stewart, head of the Presentation Department's Media Preservation section, has accepted a job as the director of an arts education outreach program for the University of California. She will be developing a state-wide model based on ArtsBridge, a successful program at UC Irvine’s School of the Arts. Eleanore will begin her new job at the first of the year; her last working day at Stanford will be December 18.

Eleanore came to Stanford in March 1988 and created a conservation treatment program for the libraries. She upgraded the repair techniques for the general collections and designed the lab used to treat Special Collections material. Among her many other accomplishments, she helped to specify the environmental controls for SAL. In January 1996 Eleanore became the head of Media Preservation, where she began a digital conversion program, set the groundwork for a systematic program to preserve the videos in our collections, and managed preservation microfilming.

While we are very happy that Eleanore has the opportunity to take this new direction in her life, we will miss her greatly, as both a colleague and a friend. Please come to a reception in Eleanore’s honor from 4:00-6:00 on Thursday, December 10 at the Humanities Annex (Campus Drive East and Alvarado Row) to say goodbye and wish her well.

--submitted by Connie Brooks


Due to recent staff changes in Systems, we would like to take this opportunity to say goodbye to outgoing staff and welcome new employees to the department.

Matt Ching, who came to us from Hawaii in the summer of 1997, has left Systems to take a position with ITSS as an Oracle DBA on the Core Financials project. You will still see Matt around occasionally, so be sure to wish him well in his new endeavor.

Ray Deutsch has left his position in the Unicorn programmers group to join HighWire Press, where he will perform Sybase administration and other tasks. Ray is now located in Galvez, so drop by and say hello when you're in the area.

To fill out the Systems roster, three new staff members will be joining us in December. All three will be working in Systems programming groups and doing Unicorn, Oracle, or other development. Jenn Wang and Pier Paolo Pisani started this week, and Wen-May Ou-Yang will be starting later in the month.

Next time you are in Systems, take a moment to introduce yourself and welcome these new staff members to Stanford, the Libraries, and Systems. We're delighted to have them join us!

--submitted by Jane Adams


Bechtel International Center is exhibiting a series of photographs taken at Stanford by Dan Koppel, a Library Specialist in Green Library's Loan Division. The exhibit runs through December 15th.

--submitted by Joan Krasner Leighton


SUL/AIR has the following open positions for this week:

Computing Information Systems Analyst, Principal/Senior

Administrative Associate V

For a complete list of all current SUL/AIR jobs, visit the Human Resources Web site.

Please send future submissions to SUL/AIR News to:

SUL/AIR News is an electronic publication of Stanford University Libraries and Academic Information Resources issued weekly. Copy deadline is 5:00 p.m. Tuesday. Submit items for publication to news@sulmail.stanford.edu.
Editor for SUL: Sarah Williamson, sarahcw@sulmail.stanford.edu
Editor for AIR and HR: Eleanor Brown, eabrown@leland.stanford.edu