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May 8, 1998

  1. Keller's Academic Computing Report to Faculty Senate
  2. May Staff Tours of Green Library West
  3. Channel 4 Visits Libraries
  4. HighWire Marketing Group "Open for Business"
  5. Science Online
  6. Latest "Speaking Of Computers": Articles for SUL/AIR Staff
  7. SUL/AIR's Residential Computing Improves PC Printing
  8. SUL/AIR Staff Work on Presidential Lecture Series Web Site
  9. Redesign Milestone Achieved
  10. Fast Track Receiving Milestone
  11. Collection Review In Meyer Library
  12. Welcome Paul Davis!
  13. Manpower OnCampus
  14. SUL/AIR Job Opportunities


On April 16, Mike Keller gave a report to the Faculty Senate about academic computing activities. Using a media/slide presentation, Keller outlined SUL/AIR's academic computing mission and described current activities in the principal academic computing groups including SUL/AIR's Research and Instructional Technology Support, Residential Computing, and the Academic Text Service, as well as the Academic Data Service and Statistical Application Consulting groups run jointly by SUL/AIR and ITSS.

Keller emphasized the important relationship between SUL/AIR and ITSS and also spoke about major academic computing challenges including the problem of recruiting and retaining qualified professionals and the continuing increase in demand for services and support.

To end his presentation, Mike Keller highlighted several ongoing projects (e.g., the exploration of new opportunities for Residential Computing and SUL/AIR's collaboration with the Stanford Learning Lab).

For more details, see the Minutes from the April 16 Faculty Senate meeting on the Stanford Report's Web site at


-- Submitted by Eleanor Brown


With the current targeted date of October 1998 for completion of the construction phase of the Green Library West project, changes are happening rapidly inside the building. Nearly all of the concrete has been poured, electrical, plumbing, and HVAC (heating, ventilation and air conditioning) infrastructure is going into the building, and walls are being framed.

If you would like to see this work in progress, we have set up some designated times for tours of the facility which do not conflict with the busy construction process. This month, the tours are scheduled for Thursdays, May 14th and May 28th, from 3:30-5 p.m. There is a limit of 20 people in each tour, with priority given to folks from the various Green Library West planning groups who need to be in the building to work on various aspects of program and reoccupation planning.

To participate in one of the tours of Green Library West, please send email to Marty Smith (martys@sulmail) with your preferred date(s) and she will confirm a few days prior to the meeting as exact counts emerge. Barbara Weber, Stanford's project manager for Green West, will lead the tour. Don Intersimone and/or I will also join to help answer questions about the facility and the programs that will be housed there.

Details: Tours will begin in the University Librarians' Offices on the second floor of Green Library East. You must be wearing sturdy shoes. You will be required to wear a hard-hat and to sign in and out as you enter and exit the building.

-- Submitted by Karen Nagy


Joan Krasner, Walter Henry, and I spent about an hour with Sue Kwon and her cameraman from Channel 4 last week answering her questions on the dried book return project. They had interviewed and filmed at our book- drying vendor, Document Reprocessors, the previous day so they already had absorbed a great deal of information regarding the technology and processes involved. On Green lower level, Ms. Kwon asked mostly about how everyone felt when they saw the magnitude of the disaster and how we're all feeling now that the books are returning in very good shape. The camera rolled for about 2 minutes upstairs and 2 minutes downstairs. The segment, which aired on the 6:00 News on Thursday, April 30, was about two minutes altogether. This time I dressed up for the media; much better than that T-shirt, jeans, and pony-tail shot in the Stanford Report and beyond! Sue Kwon, a 1990 Stanford grad, was very interested in the story and handled it all very well.

-- Submitted by Catherine Tierney


Mike Keller recently announced the creation of a Knowledge Enterprise Division of SUL/AIR. This division will attempt to leverage the work SUL/AIR is doing in a number of areas for the benefit of The Library and its publishing (information provider) partners.

The HighWire Marketing Group is an early example of what the Knowledge Enterprise Division will be doing. The HighWire Marketing Group is an association of not-for-profit publishers who aim to promote widespread access to scientific information online, governed by "fair-use", or "fair-dealing", as it is called in Europe.

The HighWire Marketing Group is now based at Stanford, and the Knowledge Enterprise Division of SUL/AIR is coordinating its activities. For a better idea of what this is all about, please check out the HighWire Marketing Group website: http://hwmg.stanford.edu. Look especially at the "About HWMG" page, and at the 1999 pricing information for the online version of the journals in comparison with the print version. The number of publishers involved in the HighWire Marketing Group is expected to grow significantly.

-- Submitted by Jeff Pudewell


Through a special, extended trial arrangement with the American Association for the Advancement of Science, Science Online is now available to all Stanford faculty, students, staff and researchers. Science Online is the Web-based enhanced version of Science magazine, the renowned research weekly published by the AAAS. Science Online is published with the assistance of Stanford University's HighWire Press.

Science Online features include full-text browsing and searching of its articles, article summaries and abstracts, an author index compiled for the last issue of every volume, and a customizable Current Awareness service. Perhaps the most notable of Science Online's offerings is its Enhanced Research Commentaries, featuring hypernotes which link directly to web sites of other relevant information available online. Back issues are available to 1995, though issues prior to October 1995 do not have summaries, abstracts, or full-text content; they have tables of contents only online.

Stanford University Libraries and Academic Information Resources are pleased to provide this essential tool to our academic community. Follow the Electronic Journals link off the home page of Stanford University Libraries (http://www-sul.stanford.edu/) to find Science Online, or go directly to the Web site at


-- Submitted by Assunta Pisani


The April issue of "Speaking of Computers" includes the following information that you may find useful:

Why Use MacLeland or PC-Leland?, p. 4
New SUL/AIR online resources (e.g., ABI/Inform, FRANCIS), pp. 12-13
SUL/AIR's academic technology activities, pp. 14-15
New SU Web Site: Dime Novels & Penny Dreadfuls, p. 22
You can access "Speaking of Computers" on the Web at


You can also request a printed copy or subscribe to the newsletter by sending mail to pubs@netserver.

-- Submitted by Eleanor Brown


Residential Computing recently implemented a new system that will enable student PC users to print from their dorm rooms to laser printers in dorm clusters.

Access to the new system requires the installation of software that is on the Web at


After installing the software, users can load Netscape or another Web browser to authenticate the print job and charge their print job to the StanfordCardPlan.

Developed by Residential Computing staff members Tom Fountain and Mark Wang, the software works with Windows 95 and Windows NT. Residential Computing is already working on a new version of the software based on PC-Leland. That version won't require a Web browser for authentication; it will be tested this summer and available in the fall.

-- Submitted by Jamey Frank


Several Humanities and Area Studies (HASRG) curators have been hard at work compiling content for a Web site for the Presidential Lectures and Symposia in the Humanities and Arts. The site, developed and maintained by SUL/AIR staff from HASRG, Research and Instructional Technologies Support, and Library Systems, contains event information, an online discussion forum, and links to related humanities projects at Stanford.

At heart of the site are the lecturer sub-sites, which showcase the hard work and individual expertise of the curators. Each of the lecturers who has visited Stanford since the series was launched in March has a content-rich sub-site devoted to their life and work. The most recently published site covers Harold Bloom, who will be speaking on May 18 in Kresge Auditorium.

The Bloom Web site, like the other lecturer sub-sites, starts with an essay written by the curator in charge of the site--in this case, William McPheron. This essay provides a general overview of Bloom and the evolution of his work. The rest of the site includes excerpts from Bloom's work, critical reviews, and interviews. McPheron also assembled an annotated bibliography that caters to both the Bloom scholar and the newcomer, and lists related books on reserve in Meyer Library.

Each of the lecturer Web sites published so far is based on a framework similar to that of the Bloom site. You can browse the curators' work at


Upcoming lecturers include Henry Louis Gates, Jr., Stephen Jay Gould, Karl Heinz Bohrer, and Wole Soyinka, all of whom will be visiting the campus Fall Quarter. A complete list of future lecturers is on the Web at


-- Submitted by Jennifer Kindred


Last week, the Catalog Department received the results of our first, full-scale test of RLA's Marcadia service. This service, formerly called Diogenes, provides automated batch searching for copy in the RLG database. Marcadia's Web site is at:


Through a sophisticated algorithm, Marcadia takes brief records we provide and matches them with the best copy in the RLG database. These records are then delivered to us via FTP and loaded into an infobase in Unicorn. Library staff may then use this pre-selected copy for cataloging purposes, saving us the immense amount of time needed to search for copy on an individual basis. This ability is a key element in many of our future goals. For instance, we hope to link this ability to the work of our Classification on Receipt unit.

Currently, the Classification on Receipt unit assigns call numbers to incoming material that lack copy. The material is then labeled and sent to the shelves to await cataloging. If we could use Marcadia to search for copy AND overlay these brief records in Unicorn automatically, these items would not need to be handled again in the cataloging process. One of the goals of this summer's processing will be to see if this type of automated overlay is both acceptable and possible. In addition, we will be experimenting with a computer program Walter Henry has developed to generate spine labels from Unicorn information, and the application of them ourselves in the Galvez Module instead of by B&F. This remote labeling capability was also a goal of Redesign.

We are very excited about seeing some of the promise of Redesign made manifest and hope to complete the processing of this material (ca. 18,000 volumes consisting of the 1995 PUBs) by the end of September.

-- Submitted by Philip E. Schreur


In April, Systems staff succeeded in creating and loading into Unicorn the records needed to process incoming books from YBP, Inc. (Yankee Book Peddler, our principal domestic book vendor; http://www.ybp.com/usindex.htm). You might remember in the Technical Services Redesign document (1996) that Process Changes 1 and 2 described a model in which vendors delivered books fully processed and transmitted to us the electronic data needed to add and pay for the book. Dozens of Systems' component projects in consultation with acquisitions units finally drew together, and I'm very pleased to announce this first phase of a very big success. The Technical Services Redesign document (1966) can be found at

http://www-sul.stanford.edu/depts/diroff/ts/redesign /report/report.html

For the books in each week's shipments, YBP transmits by FTP bibliographic records and transmits the EDI (Electronic Data Interchange) payment information (e.g., price, SUL fund) and barcode number. The two separate streams are linked by a shared record number.

Behind the scenes, Systems manipulates the information in Oracle and loads into Unicorn the resulting bibliographic, order, item, and invoice records. Fast Track staff in Mono Receiving open the YBP cartons, scan each barcode, perform a careful quality control check, and make needed changes for correct processing. Staff in Payments do a quick check and then approve invoice for payment. We're still working out details with matching firm orders with existing order records; and multi-volume sets and standing orders are further down the road. Still a long way to go, but a very gratifying huge step in the right direction.

-- Submitted by Sue-Ellen Johnson


When Green Library West reopens in the summer of 1999, collections which have been temporarily held in the Stanford Auxiliary Library (SAL) as a consequence of the 1989 Loma Prieta Earthquake will be returned to central campus library spaces. Detailed planning and management of collection moves is required to effect the desired logical sequences and flows for over 2 million volumes within the three buildings (Green Library West, Green Library East, and Meyer Library). This effort will also result in the creation of useful adjacencies of collections to service points (e.g. humanities materials near the new Humanities and Area Studies Resource Center in Green Library West). In addition, and as a consequence of long-term planning, the Meyer 3rd floor collection will cease to exist as a separate entity and will be integrated into the collections in the Green/Meyer complex, the Branch Libraries, and SAL. This change was first deliberated in 1992 when Meyer Library services were altered to consolidate undergraduate library support into the Green Library reference and library instruction programs, and when the Research and Instruction Technology Support (RITS) services began to occupy Meyer Library spaces. This integration of collections will reduce the number of possible locations for most titles and will provide readers with more unified and comprehensive views of Stanford's holdings in many subjects.

To accomplish this necessary reordering and redistribution of collections, our curators and bibliographers will carry out a number of collection review projects beginning immediately and continuing throughout the next three years. They will follow principles which place higher-use materials in the central campus libraries and lesser-used materials in the SAL facility. Starting with the collection currently housed on the third floor of Meyer Library, readers will begin to see evidence of these review and transfer processes in progress during Spring Quarter. Socrates, the online library catalog, will be changed to reflect new locations as books are moved. This article was excerpted from a longer piece by Mike Keller that can be viewed at:



Please join me in welcoming the new Library Specialist I at the Stanford Auxiliary Library, Paul Davis. Paul is a recent graduate of the University of California, San Diego where he earned a Bachelor of Arts Degree with a double major in Political Science and History. While attending school, Paul worked for over three years in the University of California, San Diego, Libraries. Paul comes to us with extensive public service experience gained while working as a Circulation Assistant in the Undergraduate Library of UCSD. As a Library Student Manager in the International Relations and Pacific Studies Library, Paul supervised employees, processed inter-library loan requests, and managed the opening and closing of the library.

Paul came on board May 1st. Please introduce yourself when you visit SAL. Thank you.

-- Submitted by Ruth Briesemeister


Employment Manager Linda Jack has announced that Manpower Staffing Services has been selected as the vendor to operate Stanford's on-site temporary service on campus. Manpower was selected based on their ability to:

  • provide temporary employees to fill a range of administrative, light industrial, and specialized positions on campus, and
  • offer a "payrolling" service for temporary employees already identified by a department.
Manpower OnCampus is located within the Office of Staff Employment at 655 Serra St. They can be reached at phone number 725-7882 or fax number 725-3529.
-- Submitted by Carol Olsen


SUL/AIR has the following open positions for this week:

Information Systems Specialist

For a complete list of all current SUL/AIR jobs, visit the Web at


Please send future submissions to SUL/AIR News to:

SUL/AIR News is an electronic publication of Stanford University Libraries and Academic Information Resources issued weekly. Copy deadline is 5:00 Tuesday. Submit items for publication to news@sulmail.stanford.edu.
Editor for SUL: Sarah Williamson, sarahcw@sulmail.stanford.edu
Editor for AIR and HR: Eleanor Brown, eabrown@leland.stanford.edu