California Cooperative Latin American Collection Development Group


CALAFIA Annual Report (1996)

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TO: David Farrell, Chair
Collection Development Committee
FROM: Eudora Loh, Convener
SUBJ: CALAFIA Annual Report, 1995/96

The Latin American selectors group met twice this year: on January 29, 1996, at Stanford University, and on June 1, 1996, at New York University during the SALALM conference. Future meetings in California will rotate among the campuses, preferably alternating north and south, in order to encourage more active participation by all selectors, especially by those who are not able to attend SALALM every year.

Statement of Purpose: At the Stanford meeting, the group adopted the name Calafia to replace its more cumbersome one, California Cooperative Latin American Collection Development Group. A statement of purpose was written, approved, and submitted to CDC in February. The document serves primarily as a statement of principles and goals, but also describes the consortium's history and organization, and lists both current and in-progress cooperative activities.

South Mexican States Agreement: A new cooperative agreement between UCR, UCSD, and USC was launched to cover four of the southern Mexican states: Chiapas, Oaxaca, Quintana Roo, and Yucatan. The partners agreed to an annual commitment of $1,000 per state and a collection profile that will ensure broad subject coverage of this important region. The primary book vendor for the southern region of Mexico will accommodate the consortium by providing marked catalogs of selections for each state to each of the participants, facilitating coordination and monitoring of the agreement. The agreement took effect on July 1, 1996.

North Mexican States Agreement: The cooperative agreement between UCLA, UCR, UCSD, UCSB, and USC covering the six border states of Baja California, Chihuahua, Coahuila, Nuevo Leon, Sonora, and Tamaulipas continued without revision. The primary book dealer for the region sent marked catalogs for each state to each participant, and a year-end expenditure report.

Mini-SCAP: Calafia was awarded $11,817.50 to purchase two microfilm collections: the Presbyterian Church in the U.S.A.: Board of Foreign Missions Correspondence and Reports, 1833-1911: Latin America (Scholarly Resources); and Princeton University Latin American Pamphlet Collection: Supplement (Scholarly Resources). The former is a major new microfilm collection on Protestantism in Latin America. The latter collection contains pamphlets, political campaign material, working papers and other ephemera on politics, human rights, women, and related topics covering the last twenty years. It is a supplement to the pamphlet collection that was acquired with shared purchase funds last year. Together, these sets are significant additions of primary research resources on important social forces at work in Latin America today.

Large Microform Sets: Calafia began preparing a guide to large microform sets on Latin America. Many of these sets are difficult to locate because of variations in cataloging, discrepancies between popular names of sets and bibliographic entries, and voluminous corporate entries. The purpose of the guide is to assist librarians in identifying major collections and in locating holdings to facilitate referrals and to avoid unnecessary duplication. Major categories of microforms were identified, and a sample list was reviewed for format, arrangement, and level of detail. A list of major sets is now being compiled. Additional titles and holdings will be added on an ongoing basis.

Newspapers: The consortium has focused attention on newspapers titles that are held by more than one library in the system and on titles that are not represented at all. A few new subscriptions were placed for newspapers that were not held anywhere. Work continues on canceling duplicate film subscriptions. A list summarizing both new titles and cancellations will be prepared. An additional area of interest is identifying and filling in gaps in microfilm holdings. Calafia activities on newspapers parallel those of LANE, the Latin American North East regional group, and SALALM. To address the numerous problems related to collecting foreign newspapers, a Newspaper Summit is being planned. CRL, the Area Studies Council, LC, and possibly ARL will be key actors in the Summit. Regional consortia like Calafia are likely to play an increasingly important role as well.

Government Documents: The consortium considered a proposal to cooperatively collect government documents from the region. The scattered and incomplete coverage of documents become apparent to some consortium members who worked on the Latin American country revisions for the 2nd edition of GODORT's Guide to Official Publications of Foreign Countries. There was little interest in coordinating collecting at this time, but a summary of current collecting interests will be shared among members to determine if there are specific categories where future cooperation would be fruitful.

Cooperation with Other Regional Consortia: At SALALM, Calafia held is own meeting and also met jointly with LANE and LASER (Latin American South East Region), the two other formalized regional consortia. The meeting appeared on the printed program of the conference and was open to conference attendees. The idea of meeting together began at the 1995 SALALM when microform publishers and a representative from LC met with us to respond to our concerns over newspapers. This year, we had an opportunity to share reports on our individual consortium activities and initiatives. There was a great deal of interest in Calafia's statement of purpose and in our formal written agreements. We plan to exchange minutes and annual reports between groups and to cooperate in areas of mutual interest.

Calafia Home Page: The need to improve the dissemination of information about our activities and accomplishments for the benefit of our own members, of other selector groups in our institutions, and of interested groups such as the Latin American regional consortia led to discussions on mounting a home page for the group. The home page will include the roster of members, statement of purpose, and written agreements.

This has been a productive year during which the consortium defined and molded its identity. We look forward to moving ahead on the cooperative endeavors on which we have embarked.

July 31, 1996


CALAFIA Documents

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