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Access & Circulation



Swain Library is open to all members of the Stanford community. People who do not have a current barcoded University ID may qualify for access to the library’s collections and facilities. For questions regarding access, Stanford users should consult the Borrow, Get Access: Stanford-Users, and non-Stanford users should consult the Borrow, Get Access: Non-Stanford Users page, or consult with staff at the Swain Library circulation desk.

Users with Disabilities

Swain Library is partially accessible to persons with limited mobility. Please ask at the circulation desk for help in getting materials located in compact shelving or on upper/lower shelves. If you will need staff assistance, please call the Swain circulation desk (650-725-9237) in advance because Swain is often staffed by only one person. For more information about access in other libraries, please see the For Users with Disabilities page.

After-Hours Access to the Swain Library

Library users may be eligible for 24 hour access to the library. Please see the After-Hours Access to Swain page or contact Aparna Sharma (, 650-723-9710 (phone), 650-725-2274 (fax).



Circulation of materials is available to users with valid Stanford borrowing cards, users with University of California Library Reciprocal Services Cards, users who have purchased borrowing privileges (personal and corporate), and corporate users with a SUL Science coupon. Visiting Scholars are eligible for borrowing privileges but they must apply for these privileges at least four weeks before their expiration date. Contact the Privileges Desk at Green Library (650-723-1492) for information on obtaining a valid borrowers card.

For detailed circulation policy and cooperative borrowing information, please see:

Swain Loan Periods

Material Loan Period
Reserves, Journals, and Software 2 hours
Review Serials 7 days
Books and Theses 28 days
Reference Do not circulate


Users who have a current SUNet ID and a University ID may place a request to renew items up two times by accessing My Account. An email message will be sent to you on the following day confirming that the renewal was processed. Items must be returned to the owning library for the third renewal. Institutional fee-based users must renew items at the owning library. No email or phone renewals will be accepted.

Returning Materials

Materials can be returned to any library on campus except for course reserve materials, journals, and theses, which must be returned directly to the Swain Library. Fines for reserve items are $1.00 per hour, applied in full at 16 minutes after the time due. Stiff fines are also levied for recalled items that are not returned promptly, especially items recalled for course reserves. Two weeks after a due date, a bill to replace the item as well as a non-refundable fee of $5 per item is assessed.


Books and dissertations are subject to recall if requested by another user. All recalled items must be returned within 7 days of the date on the notice you receive. The recall overdue fine accrues at the rate of $3.00 per day. Renewal of loans is permitted unless another user is waiting. Two renewals are allowed by electronic mail, after which items must be brought in for additional renewals.

Last modified: August 16, 2010

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