skip to page content | skip to main navigation
 Catalog and Search Tools  Research Help   Libraries and Collections  Services  How To ...  About SULAIR

Academic Computing & Technology Support
Borrow, Renew & Request
Course Reserves
Interlibrary Services
Printing in SULAIR
Social Science Data & Software
For Teaching
For Users with Disabilities
For Visitors

Printer-Friendly Printer-Friendly     


General Information

Self-service photocopy machines and printers are available through a common photocopy program at most SULAIR libraries. Coordinate libraries (Hoover, Business [Jackson], Law [Crown], Lane Medical, SLAC National Accelerator Laboratory) and department libraries (Classics, Philosophy [Tanner]) have their own copy card systems. Please contact those individual libraries regarding their policies.

Most library copiers and printers (including microtext and public terminals) only accept Stanford IDs or copy cards using the StanfordCardPlan. A number of Cash-to-Card machines are available on campus to add value to existing Stanford IDs or copy cards. You may also purchase blank copy cards at these machines.

Using a Stanford ID card

  • Students - once your StanfordCardPlan is activated on your Stanford ID, you can use it to make copies and print-outs immediately.
  • Faculty & Staff - once your StanfordCardPlan is activated on your Stanford ID, use a Card-to-Card machine to add money to your card (or to replenish copy cards.)

Using a Copy Card

  • Visitors or those not wanting to use the StanfordCardPlan - you must first purchase a blank copy card for one dollar ($1) at a Cash-to-Card machine. You must then add money to it to create a balance. The Cash-to-Card machines do not make change - what you put in the machine is added to your balance. Do not throw these cards away - they may be revalued.

    Note: you must have a dollar bill ($1) to purchase a blank card. There is no value on the card until you then add additional money to it.

Using cash

Some libraries still accept cash in their copiers, in addition to StanfordCardPlan cards. These machines will take coins, $1 and $5 bills, and return change for the remaining unused balance.

These libraries are:

  • Biology
  • Education
  • Engineering
  • Music
  • Stanford Auxiliary Library [SAL 1&2]

Note: regardless of payment type accepted by the copier, library loan desks do not provide change or smaller denomination bills for purchasing cards or making copies.

Prices for Photocopies

Rates for copy charges are noted below and are also posted at each photocopy location.

Copy Size



8.5 X 11 $ .15 $ .13
8.5 X 14 $ .15 $ .13
11 X 17 $ .15 $ .13
Color copies (at Art Library) $ .15 $ .13
Large format copies (at Earth Sciences Library) $1.00 NA


Prices for Printing

The charge for printing from SULAIR computers is $.10 per page.

StanfordCardPlan Information

All card transactions use the StanfordCardPlan (SCP), either through a Stanford ID or a copy card. On September 1, 2009, the SCP modified the way their plan works, depending on your university affiliation:

  • Students - you may charge up to $1000 per quarter on the SCP for various services, including copies. These are charged directly to your student account - you no longer need to add money to your SCP.
  • Faculty and Staff - you may continue to use your SCP as a type of ATM card, but only for copying and printing. Other services are no longer available. As before, you must add money to your ID or copy card before you can use it.

    If you leave the university, any remaining funds will be refunded, but purchased copy cards retain their value.

For further information, see the plan's Terms and Conditions.

Cash-to-Card machines

Individuals can purchase new copy cards or add money to new or existing StanfordCardPlan cards at Cash-to-Card machines.

Note: Cash-to-Card machines do not make change - any bill you use will be added to the value on your card. Please consider your copying needs carefully before deciding how much money to add to your card.

Libraries with Cash-to-Card machines

These machines are available at each of the following library locations:

Chemistry & Chemical Engineering Library
Engineering Library
Green Library, East Wing
Jackson Library at GSB
Mathematics & Statistics Library
Meyer Library

Other Campus Cash-to-Card machine locations

Individuals can add money to existing StanfordCardPlans at Cash-to-Card machines at each of the following locations:

Schiff Residence Hall (outside access 24 x 7)
Tresidder Lair (Computer Cluster)
Wilbur Residence Hall (outside access 24 x 7)

Departmental Cards

University Departments and Lab Groups can obtain blank photocopy-only cards from the Green Library Privileges Desk, Monday-Friday, 8:00 a.m.-5:00 p.m. Money may be transferred to one or more copy cards by preparing a web journal. Instructions for departmental administrators on preparing a web journal are available online.

Bad Copy Replacements

Replacements for bad copies can be made from cards that are available at service desks throughout the libraries. THERE WILL BE NO CASH REFUNDS FOR BAD COPIES.

Reporting Service Problems

Card reader or Cash-to-Card machine
technical problems:
(malfunction, error messages, etc.)

Information Technology Help
(650) 725-HELP (5-4357) or fill out a HelpSU

StanfordCardPlan problems:
(including loss of $$ at Cash-to-Card machines
and loss of value on StanfordCardPlan)

StanfordCardPlan Office
(650) 498-7526 (8-PLAN)

Stanford ID Card Office
(650) 498-2273 (8-CARD)

Library photocopy program concerns:

Regina Islas
(650) 723-3221 or

Last modified: June 7, 2012

© Stanford University. Stanford, CA 94305. (650) 723-2300. Terms of Use | Copyright Complaints
[an error occurred while processing this directive]