Granting Authority

You may grant only the authority that has been granted to you with the "can grant" or "can only grant" condition. Only the authority you have available to grant will be displayed to you in the authority granting wizard.

In each step of the wizard, you make a selection that determines the choices that follow. The wizard will not allow you to create invalid authority assignments.

Step 1 Step 2 Step 3 Step 4
Person Business function Organizational scope Privilege
Only people in the Stanford administrative and academic communities can receive authority. The category of functions to be granted. This step helps determine which orgs will be available in step 3. The organization for which the person will be acting. This step determines which privileges will be available in step 4, and which limits in step 5. The specific privilege the person requires.
Search by SUNet ID, if you know it - it's fast and accurate. Click the more info...icon to see which category contains the privilege you want. If your available list is long, search by 4-character org code. Most people will only have a few organizations. Click the more info...icon to see if a privilege includes one or more others you need to grant - so you won't have to grant them individually.
Step 5 Step 6 Confirmation Once prerequisites, it any, are statisfied, all authority grants take effect in the administrative system they affect within one business day, and frequently much sooner.
Limits Conditions Grant another privilege
Detailed constraints on the person's authority, such as a spending limit, a project, an admit center, and so on. When the privilege will expire, and whether it can be granted forward. Wrap around to step 2, or to step 4.

Leave the date field blank.

Returning to step 4 is the quickest way to grant several privileges to one person.

Useful tools

These tools appear on the home page of Authority Manager, on authority views, and in the grant wizard.

FIND a person

Find and view any person's authority. You can access this feature from the Home page of Authority Manager, or from a person view or organization view page. You can search by:

  • SUNet ID - jdoe
    SUNet ID searches are faster and more accurate than name searches.
  • name
    • last name - Doe
    • first and last names - Jane Doe
      (you must enter at least 3 characters of the last name)

Who is this?

more info...

more info...

The (i) info icon appears throughout Authority Manager wherever there is more information available about an object. If you click it, a small popup window will appear, listing the person's contact info, the tasks included in a privilege, the status of prerequisites, or whatever other information is relevant to the object the info button is next to.

The blue info icon - also called the wholet (hoo'-lit) - appears in front of a person's name wherever it might be useful to view basic contact information. If you click the blue (i), a small popup window will appear showing a business-card view of the person's contact information. This can help you identify an unfamiliar name, as well as to contact the identified person. The wholet follows the privacy rules set in Stanford.You. You will be able to see any information the person has made Stanford-visible.

The red info icon indicates either a status check (such as the prerequisites popup) or important information.