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STANFORD UNIVERSITY

INFORMATION TECHNOLOGY SERVICES

Software Licensing Quarterly Report

Highlights in January-February-March 2010

  • Completed reviews, sunsets, contracts and renewals for licenses listed below.
  • Renewed licenses for our three largest client user bases: Matlab (over 2,000 clients), SPSS and SAS.
  • Successfully resolved difficult Tivoli renewal and true-up purchase, averting possible IBM audit.
  • Continued to examine secure/trackable ways to download software.
  • Continued to build and document our new software order system, creating new workflow and documentation around it.
  • Provided demo of the system to our colleague at UCLA.
  • Worked with UNIX Systems and SULAIR to upgrade software on cluster machines.
  • Provided outreach to IT Services project managers to offer Software Licensing services on projects. Of note is the Google
  • Search Appliance retirement and web search alternative planning.
  • Began work on complex negotiation and contract addendum for an ELA for NetApp software.
  • Group participation and support for the ITS-ERT, TIPS and SSP groups continued. Two members of the staff certified in CPR, First Aid and Wilderness First Aid.
  • Collaborated on producing a tech briefing about SAS JMP and a vendor presentation about Comsol MultiPhysics software faculty, research staff, and grad students.
  • Participated in SAS meet and greet with original founder/programmer.
  • Participated in BigFix meet and greet with new rep, Wes Alles.
  • Participated in IT Open House where we provided information to approximately 300 people.
  • Adjusted services and workflow to accommodate staffing changes.

Successful License Renewals, Resolutions, Support, and Additions, January through March, 2010

  • Apple Server Support transition to CRC
  • ESRI
  • Tivoli renewal and new license purchase
  • Pro/E
  • Maple
  • Jira1 and Jira2 co-term
  • Google Search Appliance sunset
  • Matlab EE and Aero/Astro Classroom transitions
  • Filemaker Server support sunset
  • VMWare – emergency add 6 more CPUs
  • Jive – renewal and instances co-termed
  • BMC SQL Backtrack
  • SPSS Text Analytics
  • Bigfix new vendor rep meet and greet
  • Apple MacOSX Server Support
  • Visucate- Autodesk perpetual plus one year support

Metrics

Software Demographics by Quantity

(Total licenses distributed this period=2,798)

(Sources: Pinnacle,e-Academy, manual records; includes new purchases and renewals)

Top 10 Software Titles September-December 2009
Total Billing Transactions
(Source: Pinnacle Jan–March and Stata and MacOS distribution records) Completed 1,134 transactions, distributed 2,798 licenses for a total cost recovery of $183,900.
Total Savings* to Faculty, Staff, and Student end-users Fiscal Year-to-date.
*Calculated vs. normal academic pricing $12,198,052.02
Last modified Thursday, 03-Jun-2010 01:53:48 PM

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