Kronos Version 5 Upgrade

Roles and Responsibilities Chart

Role Primary Responsibilities
Karen Craig
Project Sponsor
  • Provide leadership and guidance related to the use of Kronos at Stanford
  • Liaison with academic and administrative communities
Javier Ruiz
ITSS Project Manager
  • Provides project direction
  • Manages project resources
  • Manages day-to-day project activities and escalates project issues to management group
  • Ensures the project plan, timeline, budget, and milestones are met
  • Reports project status to management group
  • Maintains vendor relationships
Sue Haderle
Payroll Director
  • Works with project manager to ensure daily activities are being met; works with PM on allocation of resources
  • Ensures that Kronos functionality is upgraded, tested and meets needs of PY
  • Ensures that end users requirements are documented and being met
Maureen Vier
HR/PY System Manager (ITSS)
  • Primary ITSS liaison to business partners
  • Write data cleanup reports
  • Work with the business partner to prototype Kronos populations
  • Coordinate functional testing
  • Assist business partners with writing functional specifications, if necessary
  • Manage and escalate issues
  • Administer Kronos security
Valerie Beeman
ITSS Campus Readiness Lead
Jo-Ann Cuevas
  • Develop a detailed campus readiness plan, including a communication plan
  • Identify key concerns of target audiences and address those in communication efforts
  • Develop training for new interface, features
  • Develop documentation for step-by-step use of the system
  • Keep the community informed about the upgrade
  • Conduct User Acceptance Testing
  • Identify browser and platform compatibilities and train help desk and desktop support staff
Functional Team:
  • Sherri Mackay (PY Team Lead)
  • Laurie Jarocki (Payroll)
  • Elise McMath (Payroll)
  • Vanessa Alcantar (HRIS)
  • Jamie Lutton (ITSS-Oracle Labor Distribution)
  • Establish and document new business practices
  • Establish criteria for identifying non-reportable international populations
  • Identify and document functional requirements not included in V5.0
  • Identify and implement Kronos security classes/roles
  • Develop test scripts
  • Test functionality
  • Develop report specifications; work with report developer to ensure functionality is delivered
  • Work with multiple job and business process groups to ensure functionality is implemented
  • Work with other business units (Oracle Financials, HR, etc.) to ensure that system dependencies are addressed
  • Provide functional knowledge for training and documentation
  • Work with other project team members to ensure system is correctly configured
Leo Volkov (ITSS)
Technical Developer
  • Write technical specifications
  • Implement technical specifications
  • Provide technical expertise for configuration/setup requirements
  • Manage issues reported by business partners via Remedy Code & Problem Tracker
Carol Jordan (ITSS)
Infrastructure Lead

Ross Shimabukuro (ITSS) Systems Administrator
  • Liaison between project and Infrastructure resources
  • Install V5.0 to each environment
  • Establish two new environments (UAT & TRN) with V5.0
  • Install autosys batch process
  • Apply Kronos security classes
  • Provide assistance with installation of HTTPS/XML interface
  • Work with team to establish migration and control process
  • Conduct server load testing
Reporting Lead
  • Works with PY manager to document report requirements
  • Write reports
Melanie Purdy, Bill Roden (ITSS)
Enterprise Reporting
  • Consult on new reports and delivery methodology
ITSS Security
  • Conduct a security review
Ranjita Chakravarty
Internal Audit
  • Monitor and advise on Kronos compliance issues
  • Authority review
Maureen Vier, Lead
Multiple Job Functionality Team
  • Ensure that multiple job requirements are documented
  • Report back to management group on proposed customizations to functionality including estimated effort
  • Ensure that functionality is developed, tested, and verified
Sue Haderle, Lead
Business Process Review Team
  • Ensure that business processes and policies are reviewed for more efficient use of system
  • Document proposed changes including estimated effort
  • Propose policy changes or process improvements to management group for escalation
  • Ensure that changes are implemented, tested and verified
Teri Shaughnessy, Charleen Zimmerman
Kronos
  • Escalate issues to Kronos that surface from the project team (Teri)
  • Manage Kronos conversion of Stanford's existing system (Charleen)