Data Governance & Stewardship

February 2nd, 2014

Stanford Data Governance supports the Business Intelligence Comptency Center and the development of Stanford’s BI dashboards. Many of Stanford’s current Data Governance activities fall under the umbrella of Stanford University Data Stewardship (SUDS), which focuses primarily on the development of definitions and other metadata for data elements used in BI reporting projects.

Stanford’s Data Governance Center, which houses the SUDS Data Dictionary and other metadata resources, can be found at https://dgcenter.stanford.edu/.

An annotated index of Stanford’s Data Governance resources is available at https://stanford.box.com/GetStartedDataGovernance.

In keeping with Stanford University’s educational mission and commitment to openness, our Data Governance materials are made freely available wherever possible. We welcome ongoing discussions around these, and appreciate hearing about downstream uses of Stanford’s Data Governance resources, especially in conference presentations, white papers, or other public contexts.

If you have any questions, would like to discuss ways that you or your team could become involved, would like to request access to any of our resources, or believe that you’ve identified a Data Governance, Data Quality or Data Stewardship opportunity at Stanford, please don’t hesitate to contact us.

Kathryn Flack Potts
Data Stewardship Coordinator
kfpotts@stanford.edu

Stanford Data Governance at AIR

May 29th, 2015

At this year’s AIR Forum, the annual conference of the Association for Institutional Research, Kathryn Flack Potts participated in a panel on data governance in higher education. The panel, organized by Kathy Schmidke Felts of the University of Missouri, also included data governance leaders from Ball State University, the University of California-Irvine, and the University of Nevada-Las Vegas.

Slides [PDF]: AIR2015DataGovernancePanel

Data Stewardship Coordinator position opening

March 4th, 2015

Stanford is looking for our next data stewardship coordinator.

The position description can be found at https://stanford.taleo.net/careersection/2/jobdetail.ftl?job=65904

‘Staff map’ released

February 13th, 2015

The recently released ‘staff map’, a joint effort of Stanford University data stewardship and University Human Resources, illustrates major groupings and properties of University employees and non-employee affiliates. These include benefits eligibility, exempt status, hourly vs. salaried pay, and more.

This and other data stewardship ‘maps’ are available at http://irds.stanford.edu/maps.

staff_map

Data Governance and Stewardship Materials

December 2nd, 2014

A major recent focus of our data governance and stewardship efforts has been the development of standards, best practices, and especially documentation — metadata about metadata. These materials are compiled into an annotated index of resources, Getting Started with Stanford Data Governance (metadata about metadata about metadata?).

This document is intended as a quick reference for users from a variety of perspectives, compiling information on themes including:

  • The SUDS Dictionary (the basics)
    • Goals and principles
    • Field inventory and usage
  • Running a Data Stewardship Group
  • Creating Content in the SUDS Dictionary
    • Developing definitions
    • Creating new term names
    • Statuses
    • Policy references
    • Reporting definitions
  • Using Collibra
  • Further Reading: Data Governance and Data Stewardship at Stanford
    • Data Governance and Data Stewardship at Stanford
    • The Stanford Data Governance Maturity Model
    • Miscellaneous

The document will be updated as materials evolve, with updates announced here (RSS this page to easily watch for updates) as well as circulated to core participants in Stanford’s DG/DS efforts.

Stanford Data Stewardship at CAIR

November 20th, 2014

Kathryn Flack Potts also talked about Stanford’s data stewardship efforts on November 20, at the California Association for Institutional Research (CAIR).

 

Stanford_DS_CAIR_title

Thanks to all of the CAIR participants for terrific questions and discussion! Please do reach out and keep the conversation going — it would be terrific for those of us facing these issues in higher ed to continue sharing ideas (and placemats!).

Stanford Data Stewardship at Collibra User Conference

November 20th, 2014

Matt Hoying talked about building an effective data stewardship organization at Collibra’s West Coast User Conference on November 20.

BuildingAnEffectiveDataStewardshipOrg-2014-2_Page_01

 

“What do data governors do all day?”

November 10th, 2014

An informal presentation, at the invitation of a former student:

wdsdgersdad

Stay tuned next week for two more installments of Stanford DG/DS’s November 2014 lecture tour!

‘Calendar map’ released

July 30th, 2014

The recently released ‘calendar map’, a joint effort of Stanford University data stewardship and IR&DS, illustrates relationships between annual calendars and other time periods at Stanford, including the fiscal year (9/1-8/31), academic year (9/23-8/22, for AY2013-14), and GFS aid year (10/1-9/30).

This and other data stewardship ‘maps’ are available at http://irds.stanford.edu/maps.

calendar_map

 

Data dictionary migrated to Collibra

July 30th, 2014

As of June 3, our SUDS Data Dictionary has migrated from Confluence to Stanford’s new Collibra-based Data Governance Center.

collibra

Initial users are extremely enthusiastic about the extremely powerful content management capabilities that this tool provides.

User resources include the ‘SUDS-ZOO Dictionary‘ sandbox, where users can experiment freely with the tool, without editing live content, as well as documentation compiled in our Collibra Resources community.

Best practices for SUDS groups

July 30th, 2014

SUDS-SC has approved a set of best practices for managing our SUDS groups (https://stanford.box.com/SUDS-best-practices).

These were developed to support groups in efficient development of high-quality, reusable definitions and other metadata aroundkey institutional data. Themes include supporting consistency across efforts, encouraging volunteer participation, maintaining motivation, and increasing awareness and engagement at all levels of the university community.