Category: Documentation

Data Governance and Stewardship Materials

by on December 2, 2014 11:26 am
A major recent focus of our data governance and stewardship efforts has been the development of standards, best practices, and especially documentation — metadata about metadata. These materials are compiled into an annotated index of resources, Getting Started with Stanford Data Governance (metadata about metadata about metadata?). This document is intended as a quick reference… Read more Data Governance and Stewardship Materials

'Calendar map' released

by on July 30, 2014 4:35 pm
The recently released ‘calendar map’, a joint effort of Stanford University data stewardship and IR&DS, illustrates relationships between annual calendars and other time periods at Stanford, including the fiscal year (9/1-8/31), academic year (9/23-8/22, for AY2013-14), and GFS aid year (10/1-9/30). This and other data stewardship ‘maps’ are available at http://irds.stanford.edu/maps.  

SUDS-SPO releases "Award-Agreement Map"

by on July 30, 2014 3:45 pm
The SUDS-SPO group (Stanford University Data Stewardship – Sponsored Projects) has released a graphical overview of relationships among major entities in sponsored projects, including sponsored proposals, sponsored agreements, sponsored awards, and Oracle awards. This and other data stewardship ‘maps’ are available at http://irds.stanford.edu/maps.

Progress in metadata standardization (SUDS-SC Meeting 2/18/2014)

by on February 22, 2014 6:16 pm
In the steering committee meeting on February 18, we reviewed the significant recent progress in standardizing the data dictionary. Contents are becoming significantly more structured, allowing the information to be increasingly useful and flexible. Recent improvements include: Attributes are now all explicitly noted in the Is Attribute Of field; this information is much more reliable… Read more Progress in metadata standardization (SUDS-SC Meeting 2/18/2014)

SUDS-STU meeting 1/27/2014

by on February 22, 2014 5:23 pm
The student data stewardship group met on January 28 to review content around the final set of core PeopleSoft academic structure entities, in support of the initial phase of development for the Student Integrated Reporting and Information System (SIRIS). These included: Academic Program (review) Academic Plan (review) Academic Career Academic Group Student Academic Program Status (vs.Academic Program Effective… Read more SUDS-STU meeting 1/27/2014

SUDS-HR meeting 2/13/2014

by on February 13, 2014 5:05 pm
The HR data stewardship group met on February 13 to continue working towards approved definitions of PeopleSoft-HR date elements, and consider possible formats for disseminating this information. Approvers for all elements under review have been contacted, and the group is working closely with many stakeholders on refining content. The group reviewed initial drafts of training… Read more SUDS-HR meeting 2/13/2014

SUDS-FIN meeting 2/11/2014

by on February 11, 2014 5:15 pm
The finance data stewardship group met on February 11 and reviewed information around the following: Journal Type Journal Status iBudget Type Expenditure Item Accounting Reference Code Expenditure Item Department Reference Code Invoice Type AP Invoice Line Type Invoice Hold Purchasing Status As functional requirements for the Integrated Payments and Expenditures project are finalized, the SUDS-FIN… Read more SUDS-FIN meeting 2/11/2014

SUDS-SPO meeting 2/10/2014

by on February 10, 2014 5:32 pm
The sponsored projects data stewardship group met on February 10 and made great progress in pinning down definitions for (and differences among) dates and dollar amounts associated with stages of the sponsored project lifecycle. These included: Sponsored Project Proposal Submission Date Sponsored Project Proposed Start Date Sponsored Project Proposed End Date Sponsored Project Initial Award… Read more SUDS-SPO meeting 2/10/2014

SUDS-STU meeting 2/10/2014

by on February 10, 2014 5:09 pm
The student data stewardship group met on February 10, with a focus on data related to students’ engagement in Academic Programs, including: Student Academic Program Action Student Academic Program Action Reason Student Academic Program Action Date Student Academic Program Action Effective Date Student Academic Program Action Effective Sequence Number Student Academic Program Status As the… Read more SUDS-STU meeting 2/10/2014

SUDS-FIN meeting 1/28/2014

by on January 28, 2014 5:19 pm
The finance data stewardship group met on January 28 to review the following defintiions: Purchase Order Buyer Payee Payment Beneficiary TCard Validator Petty Cash Custodian Guarantee Account As the Integrated Payments and Expenses project approaches development, the group will consider the most effective and efficient ways to meet emerging project needs.