Archive for the ‘Meeting Minutes’ Category

Progress in metadata standardization (SUDS-SC Meeting 2/18/2014)

Saturday, February 22nd, 2014

In the steering committee meeting on February 18, we reviewed the significant recent progress in standardizing the data dictionary. Contents are becoming significantly more structured, allowing the information to be increasingly useful and flexible. Recent improvements include:

  • Attributes are now all explicitly noted in the Is Attribute Of field; this information is much more reliable than the many ways attribute structures had been tracked before
  • Common core content in Relationships and Discrepancies have been extracted into distinct fields (Is Type Of; Different From)
  • All available details on approval statuses are explicitly noted; the Status field now allows for progress metrics (e.g., IPESIRIS).
  • Types of references to external content has been assessed; citation formats identified and standardized; goals articulated; documentation in development.

SUDS-STU meeting 1/27/2014

Saturday, February 22nd, 2014

The student data stewardship group met on January 28 to review content around the final set of core PeopleSoft academic structure entities, in support of the initial phase of development for the Student Integrated Reporting and Information System (SIRIS). These included:

With these fundamental definitions near-complete, work should proceed quickly on developing definitions and other supporting metadata on data elements associated with each.

SUDS-HR meeting 2/13/2014

Thursday, February 13th, 2014

The HR data stewardship group met on February 13 to continue working towards approved definitions of PeopleSoft-HR date elements, and consider possible formats for disseminating this information. Approvers for all elements under review have been contacted, and the group is working closely with many stakeholders on refining content.

The group reviewed initial drafts of training materials based on the collected metadata, agreeing that screenshots of PS panels annotated with definitions and other content would be helpful in onboarding new HR staff. Suggestions for details to incorporate include whether fields are used at Stanford, how they are entered or derived, which types of employee each is applicable to, and which are attributes of jobs vs. employees.

SUDS-FIN meeting 2/11/2014

Tuesday, February 11th, 2014

The finance data stewardship group met on February 11 and reviewed information around the following:

As functional requirements for the Integrated Payments and Expenditures project are finalized, the SUDS-FIN group’s priority is definitions, names and aliases, attribute relationships, and other metadata around entities that will be included. To ensure input from both key SMEs and a broad range of university stakeholders, upcoming meetings will focus increasingly on reviewing content that has been prepared in advance, in collaboration with local experts.

SUDS-SPO meeting 2/10/2014

Monday, February 10th, 2014

The sponsored projects data stewardship group met on February 10 and made great progress in pinning down definitions for (and differences among) dates and dollar amounts associated with stages of the sponsored project lifecycle. These included:

SUDS-STU meeting 2/10/2014

Monday, February 10th, 2014

The student data stewardship group met on February 10, with a focus on data related to students’ engagement in Academic Programs, including:

As the initial release of the first phase of SIRIS approaches, the group’s early focus on core academic structure entities will allow rapid development of metadata around the data elements instantiating these entities. Target elements for phase 1, along with definition status, are tracked here. The group strongly recommended developing rich metadata beyond simply definitions; the dictionary will include crosswalks between PS screens and table/fields, code/decode sets, aliases, and notes on usage.

SUDS-FIN meeting 1/28/2014

Tuesday, January 28th, 2014

The finance data stewardship group met on January 28 to review the following defintiions:

As the Integrated Payments and Expenses project approaches development, the group will consider the most effective and efficient ways to meet emerging project needs.

SUDS-FIN meeting 1/28/2014

Tuesday, January 28th, 2014

The finance data stewardship group met on January 28 and discussed the following terms:

Discussion also covered an overview of the current status of the Integrated Payments and Expenditures project, including future directions for the SUDS-FIN group, where future deliverables will include approved definitions for all IPE data elements.

More information is available here: LINK

SUDS-SPO meeting 1/27/2014

Monday, January 27th, 2014

The sponsored projects data stewardship group met on January 27 and developed definitions and supporting information around three content areas:

SUDS-HR Meeting 1/23/2014

Thursday, January 23rd, 2014

The HR data stewardship group met on January 23 to identify next steps on the group’s PeopleSoft dates project. The group has developed definitions and other metadata for nearly 30 date fields associated with PeopleSoft job data. The goal of the project is to understand each of these fields, including any data quality challenges and fields’ appropriate use in reporting. Content associated with 27 dates is now up for approval by functional area heads.

The group is also considering possible deliverables and audiences for this information, including:

  • Links to approved definitions from PS job aids and other training materials.
  • Annoted screenshots that include definitions and key parameters like who updates each field.
  • Timelines illustrating how job changes, breaks in service, and other employee lifecycle events affect (and can be tracked by) these dates.

Feedback from content approvers, and further discussion about deliverables and other next steps, will be the focus of the group’s next meeting.

More information is available here: