The data stewardship steering committee met on December 3 to discuss approval processes for definitions and other metadata developed through the data stewardship organization. A draft approval structure, incorporating both breadth (via SUDS group membership) and depth (via cognizant functional areas), is available here: Draft SUDS-FIN approval process
While each group is currently in a different stage of this process, agreeing on an overall goal state will keep all groups coordinated in moving forward. Two recommeded short-term additions to current practice are:
- Identify potential approving group(s) (e.g., Payroll, VPGE, Fund Accounting) for each element as part of the process of drafting definitions and other content. This will make it much easier to assess our approval needs globally, rather than element by element.
- Explicitly seek SUDS group approval for elements on an ongoing basis. This typically a request in each meeting’s followup email saying, “The following definitions are up for approval; please let APPROVER know by DEADLINE if you have any further comments.”