Archive for the ‘Uncategorized’ Category

Stanford’s Data Governance Vision, Mission and Goals have been finalized and approved

Monday, February 27th, 2017

Stanford’s data governance program’s vision is that institutional data is trusted, understood, accurate, and is provided and used in a meaningful, secure and consistent manner. Our mission is to enhance the value, quality, security, and understanding of institutional data through coordinated efforts of campus stakeholders.  The program will protect institutional data through planning, execution and continual oversight of relevant policies, practices, and projects. In addition, this program will establish a framework for appropriate access to and use of institutional data.

The goals of the program are:

  • Identify, map, document, increase visibility of institutional data resources and systems, and create policy and agreements for sharing data resources
  • Develop policy and procedures to ensure consistency in how data is sourced and used across university units in order to ensure data quality and integrity
  • Develop, implement, maintain and help enforce University-wide data management policies, standards, guidelines and operating procedures related to institutional data assets
  • Define roles and responsibilities that govern the management of institutional data
  • Identify and document the proper derivation logic for measures and aggregations of data
  • Build a communication plan so that data consumers are aware of data governance standards and the available resources for the accurate reporting of University data
  • Build an extensive central metadata repository for information about institutional data assets that can be systematically used with confidence in business applications across the University
  • Foster communication and knowledge exchange among data governance practitioners across the university

‘Staff map’ released

Friday, February 13th, 2015

The recently released ‘staff map’, a joint effort of Stanford University data stewardship and University Human Resources, illustrates major groupings and properties of University employees and non-employee affiliates. These include benefits eligibility, exempt status, hourly vs. salaried pay, and more.

This and other data stewardship ‘maps’ are available at


Stanford Data Stewardship at CAIR

Thursday, November 20th, 2014

Kathryn Flack Potts also talked about Stanford’s data stewardship efforts on November 20, at the California Association for Institutional Research (CAIR).



Thanks to all of the CAIR participants for terrific questions and discussion! Please do reach out and keep the conversation going — it would be terrific for those of us facing these issues in higher ed to continue sharing ideas (and placemats!).

Stewardship Roles (SUDS-SC Meeting 11/5/2013)

Tuesday, November 5th, 2013

The data stewardship steering committee met on November 5 to discuss goals and role structures across stewardship groups. While there are many commonalities across SUDS groups’ current leadership structures, steering committee members agree that most important is to identify priorities specific to each group, then find people to accomplish those tasks, then identify appropriate roles. Key principles for all groups in the stewardship organization include:

  1. Each group’s leadership should include someone in a subject-area-specific leadership role in the university. This person should understand the context around group topics both within the subject area and in terms of connections to other areas, and will serve as a liaison with other high-level stakeholders as needed.
  2. Each group’s leadership should also include someone with a primarily cross-area perspective to ensure coordination across groups and consistency with general data stewardship standards.
  3. All additions or changes to content in an area should be  reviewed by (at least) 2 people, preferably one person specific to the group and one with a primarily cross-group perspective.