Applying as a Group

Highlights

  • Students may apply for housing as a group during the Draw and Waitlist rounds.
  • Groups cannot be accommodated during the Continuous Assignments round.
  • All group members must be seeking housing for the same quarter.
  • Group size can consist of two to eight students and can be a mix of men and women.
  • There is no guarantee that groups will be accommodated. Larger groups are less likely to be assigned to the same residence as smaller groups.

Application Numbers

All group members must select the same tier level in order to become a group. Group members will be assigned the same application/ draw number.

In the event that group members have different draw numbers, all group members must take the highest (worst) number. This happens most often when students live in housing Autumn Quarter, go abroad Winter Quarter, and then form new groups when returning for Spring Quarter.

Application

When filling out the housing application in Axess, group members will need to enter a username and password.

  • The group member to submit a housing application first creates the group by entering the group name and password. This person becomes the group leader.
  • Subsequently, each member of the group then files his or her own housing application and selects to join the group by entering the same group name and password.  Please allow a few seconds for the group information to post before the next person attempts to join.
  • Choose a name that is not easy to duplicate, has a minimum of five characters, and contains at least one letter and one number (no symbols allowed).  Letters are case sensitive.

Residence Choices

All group applicants must list the same residences in the exact same order. Failure to do so will likely cause the group to become split.

The housing application gives group members the option to copy their group leader’s list of choices; however, if the group leader changes his/ her choices after a group member has copied the leader’s choices that group member must go back and recopy the group leader’s choices. Otherwise, the old choices will remain on the group member’s application.

Group Retention

The “Group Retention” feature is only available for groups applying for Autumn Quarter housing though the Draw. Groups applying after the Draw (including all groups applying for Winter and Spring Quarters) are not given the option to set a group retention level. This is because we have fewer vacancies during these housing rounds. See the Groups section of The Draw website (available in April) for more information.

Changing groups or deciding not to be part of a group

Students can edit their applications, including group information, until the application deadline.

Filing a Split Group Petition

Split Group Petitions are only accepted after the Draw and Autumn Quarter Waitlist. If you are a member of a group that is split after one of these rounds and you want to be assigned to the same residence as your group mates, you may petition Housing Assignments by the Split Group Petition deadline – see Calendar and the Split Group Petition. Every attempt is made to reunite split groups by the start of Autumn Quarter. Priority for reunification goes to:

  • Groups that were not split because members selected different group retention choices
  • Groups where all members listed the same choices in the same order
  • Groups where all members sign and return the petition by the deadline

Last modified Tue, 3 Mar, 2015 at 23:08