Wellness Profile

The Wellness Profile




The Wellness Profile is designed to help you achieve your wellness goals — whether it’s starting an exercise program, decreasing stress, or maintaining your current healthy habits. You decide what you want to achieve and how you want to achieve it.

The Wellness Profile is comprised of the following four parts:

Part 1 – Screening: measures your total cholesterol, HDL, LDL, triglycerides, glucose, body mass index, height and weight, waist circumference and blood pressure. Free Screenings are performed at five locations around campus (map). You will need to fast 10-12 hours prior to your appointment (no gum, coffee, or food; however, water and prescription medications are acceptable and encouraged). Pregnant women and participants with certain health conditions are not required to fast.

You can also have your Screening done at your doctor’s office (with a co-pay). You may then bring a copy of your lab work with you to your Advising appointment, or you may upload your lab work by Oct. 15.

Part 2 – Advising: You meet with a BeWell Coach to answer questions you may have about your Screening results and discuss your wellness goals. Our Coaches can help you achieve diverse goals, such as starting a walking program, completing a marathon, decreasing stress through meditation, eating more nutritious food, or maintaining current healthy habits.

You attend a free, one-on-one Advising session immediately after your Screening appointment. If you upload your Screening-by-Physician results, you may schedule an Advising-only in-person or phone appointment after BeWell has received your results.

October 15: Last day to upload health screening information obtained from a doctor’s office.
October 31: Last day for employees to complete Screening and Advising (Parts 1 and 2) if they are planning to complete Engagement (Part 4) by Nov. 30, 2017.

Part 3 – Plan: You create an action plan with your Coach, and then fill out a five-question online Plan after your appointment. The Plan identifies your wellness goals and outlines strategies for achieving them.

November 30: Last day for employees and spouses/partners to complete their Plan to receive their incentives for Parts 1-3. All benefits-eligible employees can receive $200 for completing Parts 1-3, whether or not they are enrolled in medical benefits through the university or sharing program data. This portion of the incentive will be paid in 2017. Spouses/partners can receive $240 for Parts 1-3 if they are enrolled in the employee’s medical benefits through the university at the time of payout (Feb. 2018) and if the employee completes Part 4 per program deadlines.

Part 4 – Engagement: After putting your Plan into action, you can elevate your wellness by checking in over the phone with a BeWell Coach to discuss what’s working, what’s not, and where you want to go from here. About a month later, you write a brief Reflection on your experience.
Note: spouses/partners are not eligible for Engagement.

November 30: Deadline for employees to complete Part 4 and earn an additional $280 incentive for a total of $480 for Parts 1-4. Employees must be enrolled in medical benefits through the university at the time of payout (Feb. 2018) and have agreed to share program data.

Earning incentives for your wellness

To calculate your maximum incentives, please try our Incentive Calculator. The following chart is also a helpful guideline, but should be evaluated in conjunction with important deadline information described above and in Important Program Deadlines.


INCENTIVES Employee enrolled
in medical benefits
through the university
Employee not  enrolled
in medical benefits through the university

Spouse/partner enrolled in
employee’s university-provided
medical benefits



1. Screening

2. Advising

3. Plan

$200 $200 $2402
4. Engagement $2801 $0 $0
Berries OR Healthy Work Environment $100 $100 $0
MAX INCENTIVE $580 $300 $240
1 Only payable if employee is enrolled in medical benefits through the university at time of payout.
2 Spouses/partners do not qualify for this incentive unless employee completes all 4 parts. Spouses/partners not enrolled in employee’s university-provided medical benefits do not receive incentives. Employee and spouse must be enrolled in medical benefits through the university at time of payout to receive this incentive.


Ready to get started?


Wellness Profile FAQs


What is the Wellness Profile?

1. Screening (conducted by BeWell or by your physician)

2. Advising (available in-person immediately following your BeWell screening or by-phone appointment)

3. Plan (completed by you through your BeWell account)

4. Engagement (a 20-minute phone call with a BeWell Coach and a brief Reflection on your experience working toward your wellness goals)



What is the Screening?

Screening, provided for free at several convenient BeWell locations (map), consists of the following measurements assessing risk for heart disease, diabetes and metabolic syndrome:

  • Total Cholesterol (TC)*
  • High Density Lipoprotein (HDL)*
  • Low-Density Lipoprotein (LDL)*
  • Triglycerides (TG)*
  • Glucose*
  • Blood Pressure
  • Body Mass Index (Height and Weight)
  • Waist Circumference

* These are FASTING, finger-stick tests. Fasting means no food (including gum or candy) or drink should be consumed within ten to twelve hours of your appointment. Water and prescription medications are acceptable and encouraged. Pregnant women and participants with certain health conditions are not required to fast.

Screening information can also be acquired through your personal physician if you have had blood work done after November 1, 2016. Special deadlines apply (see Important Program Deadlines.)

I am pregnant; do I still need to fast?

No. Our participants who are pregnant may not find it comfortable or feasible to fast for 10-12 hours. We are happy to make an exception to the fasting rule in this case. Please still plan to come in for a finger-stick so we can obtain all of the necessary information. Your health screener will ask you about pregnancy status at the start of the appointment.

I am a diabetic on a regular course of insulin; do I still need to fast?

No. Participants who have diabetes and are on insulin may not find it feasible to fast for 10-12 hours. We are happy to make an exception to the fasting rule in this case. Please still plan to come in for a finger-stick so we can obtain all of the necessary information. Your health screener will ask you about medication status at the start of the appointment.

I have another health concern that makes it diicult for me to fast. Are there other options?

We understand. Please contact our BeWell office directly to talk about your specific situation.

How do I complete my Screening with BeWell?

Screenings are offered Monday through Friday from January through November. You can register for your Screening appointment by signing into the program. Click the Screening button under the Wellness Profile heading and you will be able to register for a date and time that fits your schedule. Testing takes place daily between 7:00 a.m. and 11:00 a.m. at various locations on and off campus.

Where are the appointments held?

Screening and Advising appointments are available in several locations throughout the year: Ford-Burnham Pavilion, 1070 Arastradero, 3160 Porter Drive, Li Ka Shing, Lokey Stem Cell Research Building and the SLAC Recreation Facility. Map. Once a year, we travel to Redwood City, Livermore, and Monterey Bay.

How many times can I participate in the Screening?

You are eligible for one Screening per calendar year. If you are interested in a second screening in the same calendar year, please contact BeWell.

Do I need to wait a full 12 months between each Screening?

No. You may schedule your Screening at any time during the calendar year. We encourage participants to come in earlier in the year to make the most of the BeWell Program. Additionally, appointments fill up quickly in the fall and become more difficult to schedule.

Can I choose to visit my doctor for completing Part 1 – Screening?

Yes. Log into your account, and click the “Screening” link under the Wellness Profile. You will select “Option 2: Screening by Physician,” confirm, and then upload your screening results per the upload instructions. Once we review your data, you will receive an email confirmation and can schedule your phone Advising appointment through our online portal. Please note that the last day to upload your Screening by Physician data is October 15.

What is Advising?

The 10-30 minute Advising session is an opportunity for you to discuss your screening results and any areas of interest related to your health and wellness. Your BeWell Coaches hold advanced degrees in fields like Exercise Science, Nutrition, Counseling, and Public Health. This session can be used for setting goals, gathering information, learning about resources and/or getting support in maintaining existing healthy habits.

Can I schedule a Screening and Advising session at the same time?

Yes. If you choose to receive your screening through BeWell, your appointment time will include both Screening and Advising sessions.

How do I do the Advising appointment if I upload my screening results obtained from my own doctor?

Once the BeWell office receives your screening results, we will update your account and you will receive an email letting you know when you can log into your account and schedule an Advising-only appointment. Your Advising session can be done in person or by phone at a date and time that is convenient for you.

Instead of uploading my screening results obtained from my doctor’s office, can I bring them with me to my appointment?

Yes, if your screening was done afer November 1, 2016 and includes all the necessary screening measurements, you may schedule a combined Screening and Advising appointment and bring a copy of your screening results with you to the appointment.

What if I need to cancel my Screening or Advising session?

Cancellations must be done online at least 24 hours prior to the scheduled session. If it is at least 24 hours prior, you can cancel online through your BeWell account and reschedule for another date and time. If it is less than 24 hours, please contact the BeWell office.

What is Part 3 – the Plan?

The Plan is an online tool for developing personal wellness strategies. Your BeWell Coach will help you get started with your Plan during your advising session. You can then complete it on your own by logging into your BeWell account.



What is Part 4 – Engagement?

Engagement is an opportunity for additional support in achieving (or maintaining) your wellness goals, and involves working with a BeWell Coach who can provide resources, direct assistance in goal setting, and/or ongoing encouragement of existing healthy behaviors. Your process will conclude with a written Reflection which your coach will read and acknowledge.

Why did BeWell add Engagement?

The personalized support provided by follow-up coaching will help you make real progress toward your wellness goals. Our coaches are experts in wellness, so you don’t have to be. They can guide you to the most useful health and wellness opportunities at Stanford for you.

What do I have to do to complete the Engagement part of the program?

This fourth part of the Program involves a follow-up call with a BeWell Coach who will support you through your process, whether that means clarifying what you want to do or checking in with how it’s already going. Once you’ve taken action and written a Reflection, your Coach will acknowledge it and your Wellness Profile will be complete.

What is the deadline for completion of Part 4 – Engagement?

To be eligible for Part 4-Engagement, you must complete your Screening and Advising appointment by October 31. Completion of Part 3-Plan and Part 4-Engagement must occur by November 30. Thus, after October 31, you will have a minimum of four weeks to complete your Coaching and Reflection (Part 4-Engagement) before the November 30 end-of-program deadline.

What if I missed the first Screening/Advising deadline of October 31. Can I still participate?

If an employee does not complete Screening and Advising by October 31, he/she is not eligible to complete all four parts of the Wellness Profile and earn the maximum $480 incentive. However, if the employee completes Parts 1-3 (Screening, Advising and Plan) by November 30, he/she will be eligible for a $200 incentive. Missing the Oct. 31 Screening and Advising deadline also disqualifies that employee’s spouse/partner from earning a separate spouse incentive.