Content Management

Copying Content from One Site to Another Site

You can copy content in the following tools from one site to another site: Homepage, Announcements, Assignments, Gradebook (not including actual scores), Materials, Schedule, Syllabus. The Import from Site feature will copy all content from a selected tool (or tools) in a few easy steps.

To copy ALL content in selected tool(s) from one site to another site:

  1. Go to the course site you want to copy content TO and click Site Info in the left navigation bar.
  2. Click the Import from Site link at the top of the Site Info page.
  3. Select the site(s) you want to copy content FROM.
  4. Select the tool(s) from which you want to copy content (e.g., Assignments, Materials). ALL content in that tool will be copied over.
  5. Click Finish.

Making Content Publicly Accessible

You can choose to make Announcements, Materials, and Syllabus items available in the public Search Sites list, found on the CourseWork gateway page, to accompany the course name and description. This choice can be made for each individual item added to these three tools. To make an item publicly accessible, select the radio button next to the public display option in the Add wizard. This option appears as “Display to public” in Announcements, “This file is publicly viewable” in Materials, and “Public access” in Syllabus.

Adding/Managing Course Materials

You can add materials such as PDF files, Word documents, PowerPoint presentations, graphics, audio and video files, links to external web sites, and more in Materials. You can also organize these files by creating nested folders, moving and reordering items. You can even set up folders to allow students to add materials to share with the class.


To add items in Materials:

  1. Go to the desired course site and click Materials in the left navigation bar.
  2. Hover your cursor over the Add drop-down menu to the right of the folder in which you would like to add materials. Choose whether you want to upload a file, create a folder, add a web link, create an HTML page, or create a simple text document. Click on your desired selection.
  3. For this example, uploading files will be shown. Click the Browse button to navigate and choose the desired file by clicking Open or double-clicking on the file name.
  4. Optional: Enter a Display Name for the file in the available text box. By default, the file name is used for the Display Name.
  5. Click the Add details for this item link in order to add a description and set the copyright status, availability and access for the file.
  6. Select a copyright status from the drop-down menu. If you aren’t sure what selection to make, click on More Info next to the drop-down menu to access Stanford’s Copyright & Fair Use website. Check the Copyright Alert box if you would like viewers to be notified of the copyright status.
  7. Choose whether to display the file to all members of the site, display to public (available in the Search Sites list on the gateway page), or display to selected groups only (sections).
  8. If you would like to hide the file from student view, select the radio button next to Hide this item. You can also set specific dates for release and retraction of materials, if desired. The default is to show the item immediately.
  9. If you would like to add additional files, click the Add Another File link.
  10. If you would like to notify all members of the site that new material has been added, select High - All Participants from the Email Notification drop-down menu. (The default for Email Notification is None.)
  11. Click the Upload Files Now button when you are finished adding files. Please note there is a 40 MB upload limit for the SUM of all the files you are uploading at a time.

To upload/download mutliple files using WebDAV:

CourseWork v5 utilizes a web protocol called WebDAV to allow you to access your site’s Materials or Drop Box tool as a local folder which you can use to drag and drop files or entire folders to and from CourseWork.

First, get the WebDAV URL for the site:
  1. Go to the desired course site and click Materials in the left navigation bar.
  2. Click the Upload-Download Multiple Materials link at the top of the Materials page.
  3. Copy the SiteID for your site:

    • Materials’ URL syntax:
      https://coursework.stanford.edu/dav/SiteID
    • Drop Box’s URL syntax (same as Materials except add group-user after dav/):
      https://coursework.stanford.edu/dav/group-user/SiteID
Second, make a WebDAV connection to your site’s Materials tool:
For Windows XP:
  1. Open My Network Places on your PC desktop.
  2. Click "Add a Network Place" to run the wizard.
  3. After the wizard launches, click Next.
  4. When asked "Where do you want to create this network place?", select "Choose Another network location" and click Next.
  5. Paste the WebDAV URL into the "Internet or network address" field and click Next.
  6. When prompted for a username and password, type in your SUNet ID and associated password. Click OK.
  7. Type in a shortcut name for the network place that will help you remember what this location is (e.g. ENGLISH 101 Materials) and click Next.
  8. Click Finish.
  9. When the setup is complete, your site's Materials folder will appear in My Network Places, where it will act just like any other folder in Windows Explorer. You can drag and drop files to and from this window or delete files by dragging them to the Recycle Bin.
For Windows Vista:
Note: There are a number of known issues with support for WebDAV in Windows Vista. You may therefore experience difficulties using WebDAV as described below. However, Microsoft has a software update available that may help correct connection problems for some users. Download and install the Microsoft patch to enable WebDAV, if needed.
  1. From the desktop, click Computer.
  2. Click Map Network Drive.
  3. On the Map Network Drive screen, click "Connect to a Web site that you can use to store your documents and pictures" and click Next.
  4. Click "Choose a custom network location" and click Next.
  5. In the "Internet or network address" field, paste in the WebDAV URL and click Next.
  6. When prompted for a usrename and password, type in your SUNet ID and associated password. Click OK.
  7. You will now see a window that displays your site's Materials folder. You can drag and drop files to and from this window or delete files by dragging them to the Recycle Bin.
For Mac (10.4.x and up):
  1. From the Finder, select "Go" from the menu bar and then select "Connect to Server..."
  2. Paste the WebDAV URL into the Server Address field.
  3. Press the “+” button to save this path for future use.
  4. Click Connect.
  5. When prompted for a username and password, type in your SUNet ID and associated password. Click OK.
  6. You will now see a window that displays your site's Materials folder. You can drag and drop files to and from this window or delete files by dragging them to the Trash.

To remove items from Materials:

  1. Go to the desired course site and click Materials in the left navigation bar.
  2. Check the box next to the desired item(s). You can remove multiple items at a time.
  3. Click the Remove link above the list of materials.
  4. Alternatively, you can hover your cursor over the Actions drop-down menu to the right of an item and click Remove. This will only remove an individual item. Checking the selection box first is not required when using the Actions menu.
  5. Click the Remove button on the confirmation page.

To move items within Materials:

  1. Go to the desired course site and click Materials in the left navigation bar.
  2. Check the box next to the desired item(s). You can move multiple items at a time.
  3. Click the Move link above the list of materials.
  4. Alternatively, you can hover your cursor over the Actions drop-down menu to the right of an item and click Move. This will only move an individual item. Checking the selection box first is not required when using the Actions menu.
  5. Next, either click the Paste icon next to the folder in which you would like to move the item(s) or choose Paste Moved Items from that folder's Actions menu.

To reorder items within Materials:

  1. Go to the desired course site and click Materials in the left navigation bar.
  2. Hover your cursor over the Actions drop-down menu to the right of the folder in which you would like to reorder materials and click Reorder. If you want to reorder the items in the main Materials page, select Reorder in the Actions menu associated with the top folder (named with the Site ID).
  3. Use the up/down arrows or the position number drop-down menus to reorder materials as desired.
  4. Click Save.

To give students permission to add items in Materials:

  1. Go to the desired course site and click Materials in the left navigation bar.
  2. Hover your cursor over the Actions drop-down menu to the right of the folder in which you would like to allow students to add materials and click Revise Folder Permissions. If you would like students to be able to post anywhere in Materials, use the Permissions link at the top of the Materials page.
  3. In the Student row of the Permissions page, check the following boxes: new, revise.own, delete.own.
  4. Click Save.

To access/download items in Materials:

If you have set permissions allowing students to add items in Materials, you may want to access or download these items.

  1. Go to the desired course site and click Materials in the left navigation bar.
  2. To open a folder and view the contents, click the plus sign on the folder.
    NOTE: See the Navigation section of this guide if you would like further help with folder navigation.
  3. To access one of the materials, click the item’s name. Depending on your browser settings and the particular item type, the item may automatically open in a new browser window, automatically download to your hard drive, or ask you where to save the file.

Adding A Syllabus

CourseWork has been integrated with the Stanford Syllabus site, a centralized online repository of syllabi for Stanford University courses. Any syllabus added in CourseWork will be added to Stanford Syllabus automatically. Updates made to syllabi in either CourseWork or Stanford Syllabus will be reflected in both places. Refer to Step 5 for more details on setting access to your syllabus.

  1. Go to the desired course site and click Syllabus in the left navigation bar.
  2. Click the Add link at the top of the Syllabus page.
  3. Select the Syllabus Item Type you would like to post. You can upload a file for students to download, create an inline text syllabus, or add a link to an external web site. You can only post one item to the Syllabus tool.
  4. Add your syllabus content.

    • If you choose to upload a file from your local hard drive, click the Browse button to navigate to the desired file.
    • If you choose to post inline text, compose your syllabus in the Syllabus Content rich-text editor provided.
      WARNING: There is a 60 minute system timeout. If you take longer than that to add the syllabus, your data will be lost. It is recommended to compose in Word first, then copy content over to the Syllabus Content editor.
    • If you choose to post a URL, enter the web address in the Syllabus URL field.

  5. Select the Syllabus Access option. NOTE: If you are posting a URL, you do not need to make an access selection, because it will be designated as Public access automatically.

    • CourseWork site members only – Students will need to be a member of your CourseWork site, as well as having a SUNet ID, to access your syllabus in both CourseWork and Stanford Syllabus.
    • Stanford community only – Only those with a SUNet ID will be able to view the syllabus in Stanford Syllabus. Students will still need to log into CourseWork and visit your site to access the syllabus in CourseWork.
    • Public access – Anyone with internet access will be able to view the syllabus in Stanford Syllabus (no SUNet ID required). Students will still need to log into CourseWork and visit your site to access the syllabus in CourseWork.

  6. Click the Add button.

Adding Announcements

  1. Go to the desired course site and click Announcements in the left navigation bar.
  2. Click the Add link at the top of the Announcements page.
  3. Enter an Annoucement Title.
  4. Use the text editor to create the Announcement Body.
  5. Choose whether to display the announcement to the public (on the gateway Search Sites page), to all site participants, or to selected groups (sections).
  6. You can hide the announcement from students initially, in order to release it at a later time, or set specific dates to show the announcement. The default setting is to show the announcement immediately.
  7. If you want to attach a file to the announcement, click the Add Attachments button.

    • To atttach a file from your local hard drive, click on the Browse button to navigate to the desired file.
    • To attach a file in your Materials folder, click the Attach a Copy link next to the desired file.
    • Click Continue.
  8. If you want to send an email copy of the announcement to site participants, make sure High – All Participants is selected in the Email Notification drop-down menu. This is the default setting.
  9. Click the Add Announcement button to post the announcement.

Using the Drop Box

The drop box is a private folder that can only be seen by the student and the course instructor(s). This space is often used for students to submit assignments and for instructors to give feedback to students.


To access/download files in a student’s drop box:

  1. Go to the desired course site and click Drop Box in the left navigation bar.
  2. To open a student’s folder and view the contents, click the plus sign on the folder.
  3. NOTE: See the Navigation section of this guide if you would like further help with folder navigation.
  4. Click on the name of the item you want to view or download. Depending on your browser settings and the particular item type, the item may automatically open in a new broswer window, automatically download to your hard drive, or ask you where to save the file.

To add items to a student’s drop box folder:

  1. Go to the desired course site and click Drop Box in the left navigation bar.
  2. To open a student’s folder and view the contents, click the plus sign on the folder.
  3. NOTE: See the Navigation section of this guide if you would like further help with folder navigation.
  4. Hover your cursor over the Add drop-down menu to the right of the folder in which you would like to add items. Choose whether you want to upload a file, create a folder, add a web link, create an HTML page, or create a simple text document. Click on your desired selection.
  5. For this example, uploading files will be shown. Click the Browse button to navigate and choose the desired file by clicking Open or double-clicking on the file name.
  6. Optional: Enter a Display Name for the file in the available text box. By default, the file name is used for the Display Name.
  7. Optional: Click the Add details for this item link in order to add a description and set the copyright status (if needed).
  8. If you would like to add additional files, click the Add Another File link.
  9. Click the Upload Files Now button when you are finished adding files. Please note there is a 40 MB upload limit for the SUM of all the files you are uploading at a time.

To upload/download mutliple files using WebDAV:

CourseWork v5 utilizes a web protocol called WebDAV to allow you to access your site’s Materials or Drop Box tool as a local folder which you can use to drag and drop files or entire folders to and from CourseWork.

First, get the WebDAV URL for the site:
  1. Go to the desired course site and click Materials in the left navigation bar.
  2. Click the Upload-Download Multiple Materials link at the top of the Materials page.
  3. Copy the SiteID for your site:

    • Materials’ URL syntax:
      https://coursework.stanford.edu/dav/SiteID
    • Drop Box’s URL syntax (same as Materials except add group-user after dav/):
      https://coursework.stanford.edu/dav/group-user/SiteID
  4. Make sure to adjust the WebDAV URL you copied to match the Drop Box's URL syntax.
Second, make a WebDAV connection to your site’s Drop Box tool:
For Windows XP:
  1. Open My Network Places on your PC desktop.
  2. Click "Add a Network Place" to run the wizard.
  3. After the wizard launches, click Next.
  4. When asked "Where do you want to create this network place?", select "Choose Another network location" and click Next.
  5. Paste the WebDAV URL into the "Internet or network address" field and click Next.
  6. When prompted for a username and password, type in your SUNet ID and associated password. Click OK.
  7. Type in a shortcut name for the network place that will help you remember what this location is (e.g. ENGLISH 101 Materials) and click Next.
  8. Click Finish.
  9. When the setup is complete, your site's Drop Box folder will appear in My Network Places, where it will act just like any other folder in Windows Explorer. You can drag and drop files to and from this window or delete files by dragging them to the Recycle Bin.
For Windows Vista:
Note: There are a number of known issues with support for WebDAV in Windows Vista. You may therefore experience difficulties using WebDAV as described below. However, Microsoft has a software update available that may help correct connection problems for some users. Download and install the Microsoft patch to enable WebDAV, if needed.
  1. From the desktop, click Computer.
  2. Click Map Network Drive.
  3. On the Map Network Drive screen, click "Connect to a Web site that you can use to store your documents and pictures" and click Next.
  4. Click "Choose a custom network location" and click Next.
  5. In the "Internet or network address" field, paste in the WebDAV URL and click Next.
  6. When prompted for a usrename and password, type in your SUNet ID and associated password. Click OK.
  7. You will now see a window that displays your site's Drop Box folder. You can drag and drop files to and from this window or delete files by dragging them to the Recycle Bin.
For Mac (10.4.x and up):
  1. From the Finder, select "Go" from the menu bar and then select "Connect to Server..."
  2. Paste the WebDAV URL into the Server Address field.
  3. Press the “+” button to save this path for future use.
  4. Click Connect.
  5. When prompted for a username and password, type in your SUNet ID and associated password. Click OK.
  6. You will now see a window that displays your site's Drop Box folder. You can drag and drop files to and from this window or delete files by dragging them to the Trash.

Adding Links to External Web Sites in Tool Navigation Bar

You can add links to external web sites in the left navigation bar. This is best reserved for web sites that will be heavily used in your course.
  1. Go to the desired course site and click Site Info in the left navigation bar.
  2. Click the Edit Tools link at the top of the Site Info page.
  3. Check the box next to Web Content.
  4. Click Continue.
  5. Enter a Title that will show in the left navigation bar.
  6. Enter the web address in the URL field.
  7. To add another Web Content link, use the drop-down menu labeled More Web Content Tools?.
  8. Click Continue.
  9. Click Finish.