For instructors

Why can't students see materials in my site?

When materials are imported from another site, they are designated as "hidden" by default (indicated by gray text). That means they are not visible to students and guests, but are still accessible to instructional staff. This change was implemented in Spring 2009 to match the functionality of our old system and to prevent unintentional release of materials to students, about which there were many complaints.

How do I import discussion (or lab) section registration from Axess into my CourseWork site?

If you manage section registration of discussion, lab, or other non-lecture sections in Axess, you can pull that data into CourseWork. Then, changes in section membership will be reflected automatically in the CourseWork site. You will need to have the Instructor, Course Admin, or TA role to complete these steps.

NOTE: If the site was created by someone other than the instructor of record, the instructor will need to approve the site request before any additional rosters can be added.

Can I submit grades in CourseWork?

Grades you enter in CourseWork DO NOT get sent to Axess, the system used for submitting official grades. You will need to log into Axess and enter grades there to fulfill your grading obligation. Please see the this helpful guide on Recording & Submitting Grades in Axess for further instructions.

How do I add people to my CourseWork site? (e.g., auditing students, guests, teaching assistants, course admins)

Go to your CourseWork site, click Site Info in the left navigation bar, then click Add Participants at the top of the page. Enter the SUNet ID of the person you want to add in the given text box. You can add more than one SUNet ID at a time, one per line. Choose a role for each person. Select whether or not to send email notification to the participants being added, then verify information and click Finish.

What are the different ways in which students can gain access to my CourseWork site?

CourseWork v5 affords you flexibility in defining course site access. You can limit site access to course participants only OR allow anyone with a valid SUNet ID to join. If you limit access to course participants, students will only have access to your site if they are officially registered through Axess or if you add them to your site manually. If you give access to anyone with a valid SUNet ID, students can use the Membership tool in their My Workspace to join your site.

What is the maximum file size limitation for uploading files through the Discussion tool (CourseForum)?

There is a 12 MB limit per file upload via the Discussion tool.

What is the maximum file size limitation for uploading files through CourseWork?

There is a 40MB limit per upload request via the web interface. The upload quota in CourseWork v5 does not work on a file-by-file basis. It works on a request basis. This means that if you try to upload 5 files at once, the quota is applied against the SUM of these files.

How can I upload multiple files to the Materials tool (or upload/download multiple files in the Drop Box tool)?

CourseWork v5 utilizes a web protocol called WebDav to allow you to access your site’s Materials or Drop Box tool as a local folder from which you can drag and drop files in or out.

   1. Get the WebDav URL for your CourseWork site:
          * Login to
          * Go to your site
          * Click the Materials tool on the left
          * Click the "Upload-Download Multiple Materials" link at the top
          * Copy the SiteID for your site

Can I make certain course content publicly accessible to users without a SUNet ID?

In CourseWork v5, content within the following tools can be made available to the general public:

* Announcements
* Materials
* Syllabus

How do I switch between student view and instructor view?

In CourseWork v5, there is no toggle available to instructors to see a student view. The major difference between student and instructor view is that only instructors and users with administrative privileges (e.g., course admin) can see the administrative links under each tool. For example, students will not see the Add, Merge, Options, Permissions links under the Announcements tool whereas instructors do see these links.