Faculty Financial Inquiry Tool (FFIT)

The online Faculty Financial Inquiry Tool (FFIT) is a self-service website that helps you manage your University financial resources with an easy-to-use interface and accurate, always available data. FFIT reports your fund balances and provides the ability to drill-down to transaction details for all your active accounts and funds —just like your bank account.

In FFIT, current, projected, and forecasted balances are calculated using a combination of budget, revenue, expenditure, and commitment information as appropriate for each account –– including information from the Commitment Management System (CMS), if desired. As of April 2012, FFIT provides the same information for organizationally owned accounts and funds in a separate Organization Financial Inquiry Tool (OFIT) section (as appropriate).

On this page:

FFIT Features

Accurate and Timely Data

FFIT data is refreshed on a nightly basis from multiple Stanford financial systems, providing official, up-to-date data that you can trust.

24/7 on Your Schedule

Whether you're at work or at home, you can log into FFIT anytime to view your funds. No more requests for admins to look up your balances or reliance on out-of-date reports!

Visibility into Transaction Data

Want to dig deeper into your transactions? Click on a hyperlink to bring up and filter comprehensive commitment and expenditure details, revenue and transfers, and more. And if you want offline copies, simply export to Excel.

Easy to Use

FFIT is like an online bank account, with a clean layout and easy-to-read information. It provides balances for all of your active accounts and funds, so you can manage everything on a single screen.

Data to Best Manage Funds

FFIT lets you see how your transactions directly impact your funds. With current information on your fund status, you can optimize your fund management in support of your teaching and research.

back to top

Access and Authority

Role Access and Authority to Use FFIT
PTA Principal Owner
[e.g., Faculty / Researcher / Principal Investigator (PI)]

If you are setup as the Principal Owner for a Project, Task, and/or Award, you are automatically granted access to FFIT. No further authority is required in the Authority Manager granting tool.

You can access FFIT by going to https://ffit.stanford.edu. Once in FFIT, your home page will consist of the Individual Accounts. The page allows you to view your accounts information by sections. The page also offers drop-down and searchable menus, which provide balances and drill-down transactions details that can be filtered.

Department Administrators
(e.g., local financial staff, department managers, chairs, deans, etc.)
Individual Accounts section:

The Individual Accounts page displays accounts where the faculty member has been setup as a Principal Owner for a Project, Task, and/or Award account segment.

Access is automatically granted based on the administrator's Financial System > Reporting privileges in Authority Manager.

To view a specific researcher's accounts, an administrator must have been granted:

  • Reporting Salary View or Reporting Salary Award with a Scope of a specific researcher's name or
  • Reporting Salary View or Reporting Salary Award for at least one of the researcher's respective org codes with a Scope of All Projects and Tasks or All Awards

You can access FFIT by going to https://ffit.stanford.edu. Once in FFIT, your home page will consist of the Individual Accounts. The page allows you to view your accounts information by sections. The page also offers drop-down and searchable menus, which provide balances and drill-down transactions details that can be filtered.

Please note: Reporting privileges granted in Authority Manager are processed overnight. If you are unable to view accounts based on your newly granted privileges, please submit a Support Request.

Organizational Accounts section (OFIT):

The Organizational Accounts page displays organizationally owned Non-Sponsored accounts where the Principal Owner value for a Project, Task, and/or Award account segment, is generic: CHAIR, COACH, DEAN, DIRECTOR, DIVISION CHIEF, PRESIDENT, PROGRAM DIRECTOR, and/or PROVOST.

Access is automatically granted based on the administrator's Financial System > Reporting privileges in Authority Manager.

To view Non-Sponsored PTAs owned by a specific Organization, an administrator must have been granted:

  • Reporting Salary View or Reporting Salary Award authority with a Scope of All Projects and Tasks or All Awards for the related Org code.

You can access OFIT by going to https://ffit.stanford.edu and clicking on the Organizational Accounts option on the left menu. The page allows you to view departmentally owned accounts based on your authority privileges. The page offers drop-down and searchable menus, which provide balances and drill-down transactions details that can be filtered.

Please note: Reporting privileges granted in Authority Manager are processed overnight. If you are unable to view accounts based on your newly granted privileges, please submit a Support Request.

back to top

Questions?

back to top