Reimbursement / Expense Reporting Policies

Policy Guidance Important to Faculty:

  • Expense reports and reimbursement requests should be submitted within 10 days of incurring the expense or completing travel.
    • If reports / requests are not made within 60 days, the amount paid for expenses will be tax-reportable as income to the individual per IRS guidelines.
  • The University's policy is to reimburse necessary and reasonable expenses incurred for authorized University business.

Specific Policy on All Types of Reimbursable Expenses:


For complete information on reimbursement / expense reporting at Stanford, including overviews, how-to instructions, policy, resources, forms, and related training, see:

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