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How To:  Suppress a Purchase Order Commitment in CMS

Before You Start

Suppressing a purchase order commitment in CMS does not delete the Hard Commitment from the Oracle system. However, the commitment is permanently removed from CMS and ReportMart3 reports.

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  Step 1 – Log in to CMS

  Step 2 – From the Manage Goods and Services screen, select the Reference Number for the purchase order you would like to suppress

  Step 3 – From the Modify Purchase Req/Order Commitment Screen, access purchase order details in Oracle

  Step 4 – Suppress purchase order commitment in CMS

 

What's Next?

  • The total remaining commitment is immediately decreased in the Commitment View of the Purchase Order and Requisition Query. The date that you suppressed the commitment and your SUNet ID will be displayed.
  • CMS and ReportMart3 reports will reflect your changes the next day.
  • If Accounts Payable later receives an invoice for this Purchase Order, they WILL be able to process it and it WILL be reflected as an actual expenditure; suppressing the commitment merely removes it from your reports.

 

 

 

 

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