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How To:  Create Non-PO Payment Request – Multiple Payees

Before You Start

Non-PO Payments are used to pay for certain types of expenses that do not require a formal purchase order (PO), or for which negotiation by the Procurement department adds no value. The Expense Requests system allows for the entry of certain Non-PO Payment requests for multiple payees in one transaction within the following parameters:

  • The payments are all for the same payment category.
  • The payments share the same business purpose.
  • The payees are already set up by Supplier Enablement for payment.  New Supplier/Payees cannot be set up as part of a Non-PO Payment request for multiple payees. See How To: Make a Supplier / Payee Request

Non-PO Payments for multiple payees can be requested for the following payment categories:

  • Fees
  • Honoraria
  • House Dues
  • Human Subjects
  • OTL Inventor Payments
  • Prizes and Awards
  • Refunds
  • Royalties

If an expense has been pre-approved, obtain supporting documentation from the Pre-Approver (which must be attached to the transaction), and add the Pre-Approver to the Approver Routing List.

Follow these steps to enter a new Non PO Payment request for multiple payees.

Expand / Collapse All

bullet iconStep 6 – Allocate to PTAEs on Allocations and Approvers Screen

Designate PTAEs using any combination of these 3 options:

Manually Enter PTAEs

Apply My Allocations Preferences

Update / Split Allocations


bullet iconStep 7 – Designate Approvers on Allocations and Approvers Screen

Designate approver(s) using any combination of these 3 options:

Apply My Approvers Preferences

Populate Default Approver(s)

Manually Add Approver(s) / FYI Recipient(s) / Pre-Approvers


bullet iconStep 8 – Attach Receipts / Backup Documents

All Non-PO Payment requests must include supporting documentation. Save electronic files of required documentation on your computer.

If an expense has been pre-approved, supporting documentation must be obtained from the Pre-Approver and attached to the expense line or to the transaction.

click to see demo See Attach / View Receipts Demo (screenshots to be updated)

Upload Attachments Directly to a Line on the Review Page

Upload Attachments to the Transaction Using Attach/View Receipts

Fax Attachments

click to see demo See Fax Attachments Demo (screenshots to be updated)


 

What's Next?

  • The Non-PO Payment request will be routed to the requested approvers.
  • Upon approval, a notification will be sent to you. The payees will be paid after the entire transaction has been approved, and Travel and Reimbursement Department verifies the supporting documentation.
  • Retain hard copy receipts until you have verified that receipts have uploaded successfully and confirmed payment processing is complete. See Administrative Guide Policy 3.1.5: Retention of Financial Records.
  • See all Expense Requests How Tos.

 

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