Guidelines for Use of Advance Categories

Advances are limited to the following categories and expense types regardless of dollar value. There is no Miscellaneous category for advances. Advances requests must be for travel or human subject incentive.

Advance Category Expense Types Comments
Advance (Domestic U.S.) Travel Reimbursement For domestic travel advances only. Travel is "domestic" when the origin and destination locations (all legs) are within the U.S.
Advance (Foreign)
  • Travel Reimbursement
  • Human Subject Incentive
For foreign travel advances and advances for human subject incentive when human subject activity is outside the U.S. Travel is "foreign" when the origin or destination location (any leg) is outside the U.S. A request for a foreign advance must be associated with a foreign event.
Advance (Human Subject)
  • Travel Reimbursement
  • Human Subject Incentive

For funds to be used as human subject incentive (cash or non-cash), or to pay for human subject travel when the human subject activity is in the U.S.

Note:  If human subject activity is outside the U.S., use the Advance (Foreign) category, and select the Human Subjects Incentive expense type.

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