Fingate Cash Handling & Deposits / Funds Management > Gift Transmittals > Gift Transmittals Usage and Award Processing Guidelines

Gift Transmittals Usage and Award Processing Guidelines

On this page:

Gift Transmittals Usage

Not all gifts are processed using the Gift Transmittals system, and not all checks that arrive at Stanford are considered gifts. If you receive any of the following, please follow the alternative instructions.

Gifts and Other Amounts Not Initiated in Gift Transmittals
DO NOT initiate in Gift Transmittals Alternative Instructions
Affiliate income Use Affiliate Income Transmittal Form, forward to Development Services
Corporate matching Forward to Development Services
Gifts to Stanford Donor Advised Funds (DAFs) Contact the Office of Planned Giving
Gifts-in-Kind (including Real Estate) Contact the Office of Planned Giving
Gifts to Lucille Packard Children's Hospital or Pediatrics Contact the Lucille Packard Foundation for Children's Health
Gifts to Stanford New Schools Contact Liz Cowie at the Graduate School of Education
Gifts to Hillel, Stanford Jazz Workshop, Children's Center of the Stanford Community, or other separate non-profits that operate on campus Forward stand-alone gifts to their addresses. If gift is part of a larger check amount, contact Development Services.
Life Income Gifts (Trusts) Contact the Office of Planned Giving
Highly Anonymous gifts – donor does not want name recorded anywhere in system. Email Development Services for guidance
Recurring Credit Card Gifts (RCCs) Call Development Services at 1-650-725-4360. NEVER send credit card numbers via email.
Requests to transfer funds from Pending Fund or Donor Advised Funds Email Morgan Mills in the Vice President for Development's office
Stanford Alumni Association Membership payments; payments for Sierra Camp, Travel/Study or other SAA Programs Forward to / contact SAA Membership & Partnerships, 326 Galvez St.
back to top

Award Processing Guidelines

The type of award can also help you determines how a gift should be processed. Refer to the table below to determine whether funds received should be processed using the Gift Transmittals system.

Awards Processed Using the Gift Transmittals System
Awards starting with... Award Title
G, H, JA-JL Expendable Gifts
JZ Expendable Pending Designation
KA-KX, N Endowment
KZ Endowment Pending
X Plant / Facilities (Capital Projects)
ZB Agency: Hospital; ASSU

The awards included in the table below should NOT be processed using the Gift Transmittals system:

Awards NOT Processed Using the Gift Transmittals System
Awards starting with... Award Title How Processed?
EA or D Affiliate Income Affiliate Income Transmittal Form
KY, JY Donor Advised Funds (DAF) Office of Planned Giving
S Stanford New Schools Graduate School of Education
UA Sponsored Project Office of Sponsored Research
ZA Student Loans Office of Financial Aid
ZC, ZN, ZT Trusts, Life Income Office of Planned Giving

 

back to top