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How To:  Create a Standard Non-Catalog Requisition

Before You Start

  • If you will be ordering from a new supplier, use the Supplier Query tool to search the Supplier Database to ensure the supplier you wish to add is not already included.

    Note:  The Supplier Query tool is available in the SU Inquiry Tools and Forms folder from the Oracle Financials home page.

    Once you determine that the Supplier is not currently in the Supplier Database, submit a request for a new supplier. This should be done as far in advance of creating your requisition as possible. It takes up to three days for the Supplier Enablement Group to qualify and set up new suppliers.

  • When creating your Standard Requisition, you will be required to attest that the pricing for the goods or services is reasonable. Please see Guidance for Ensuring Price Reasonableness.

    For orders $25,000 and over, it is required that you either attach Competitive Bids or a completed Single/Sole Source Justification form. Purchasing will reject requisitions submitted without the necessary attachments.

    It is strongly recommended that you also attach Competitive Bids or a completed Single/Sole Source Justification form for orders under $25,000.

    For a Standard Lease Equipment, a copy of the new contract must be attached.

    You should have either competitive bids or a Single/Sole Source Justification form ready for electronic attachment to the transaction.

Other documentation is required for all construction-related projects (including architectural services) of any dollar amount, and for other projects performed by contractors, consultants and service providers. See Purchases Requiring a Bilateral Contract.

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bullet iconStep 2 – Select Standard Requisition Request Type

Note:  Do not mix Standard non-catalog request types with SmartMart items on a single requisition.

Standard Blanket

Standard Blanket Orders are used for the purchase of goods that will be incurred over a period of time and with a Not-To-Exceed $ value.

Standard Capital Equipment

Standard Capital Equipment orders are for the purchase of capital equipment.

There is no need to create a Standard Capital Equipment order if the equipment is available in SmartMart. See How To: Order Capital Equipment through SmartMart.

Standard Capital Project

Standard Capital Project requisitions are used for the purchase of products or services that contribute to a capital project.

Standard Consultant

Standard Consultant requisitions are used for the purchase of consultant services.

Standard Goods

Standard Lease – Equipment

Standard Lease – Real Estate

Standard Radioactive

Standard Radioactive requisitions are used for the purchase of radioactive items.

Standard Services

Standard Subaward

click to show more/lessStep 3 – Add Additional Line Items

Each item on a quote should be entered as a separate line item on the requisition.

bullet iconStep 6 – Review / Update Billing Information

You can enter all the information for billing in your Preferences to pre-populate these fields. You can enter several PTAs under My Allocations to allow choices from the drop-down menu.

Charge One PTA / Expenditure Type

Charge Multiple PTAs

click to show more/lessStep 10 – Order Shipping from a Foreign Country for Non-Capital Equipment (If Applicable)

If the item (non-Capital) will be shipped to Stanford University from a foreign country, customs forms and fees, as well as freight forwarding services, will need to be provided by a customs broker. These fees will be paid automatically as part of the shipping costs, and you do not need to enter a separate line for shipping.


What's Next?

  • If the requisition is under $25,000 (without a contract), it is routed to the department approver first. Upon department approval, the requisition becomes a purchase order with a unique 8-digit number and is auto-emailed directly to the company.
  • If the requisition totals more than $25,000 (or "YES" has been selected under requires Stanford Procurement signature), it is assigned to a Purchasing Agent in Procurement – Purchasing Services.


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