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How To:  View or Suppress Commitments

Before You Start

The purchase order originator or Task Manager has determined that an approved purchase order commitment is incorrect or invalid and should not appear in Oracle Financials reports.

Prepare the 8-digit purchase order number.

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bullet iconStep 1 – Launch the Req and PO Query

From iProcurement

From SU Inquiry Tools

click to show more/lessStep 3 – Suppress a Commitment

Suppress a purchase order commitment when you or the PTA's Task Manager have determined that certain commitments should not appear in Oracle Financials reports.

Caution:  You CANNOT reverse the Suppress action. Be certain you really want to do this.


What's Next?

  • The total remaining commitment is immediately decreased in the Commitment View of the Query. The date that you suppressed the commitment and your SUNet ID will be displayed.
  • The FIN_EXP_285_Mo_Detail_Statement (and other expenditure reports) will reflect your changes the next day. The commitment will no longer appear on the reports.
  • If Accounts Payable later receives an invoice for this Purchase Order, they WILL be able to process it and it WILL be reflected as an actual expenditure; suppressing the commitment merely removes it from your reports.
  • For additional information, including details on the automated commitment clean-up process, see Overview: Purchasing Commitments.


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