Fingate Buying and Paying > iProcurement - Zip Purchasing > About iProcurement: Zip Purchasing

About iProcurement: Zip Purchasing (non-catalog standard requisitions)

On this page:

What Is iProcurement?

iProcurement (Internet Procurement) provides self-service purchasing to schools and departments across Stanford, including catalog ordering through SmartMart (learn more about SmartMart) and Zip Purchasing through standard purchase order requisitions (non-catalog orders).

Zip Purchasing (non-catalog standard requisitions)

Standard requisitions are created in iProcurement to purchase goods and services when not available in SmartMart.

Workflow for requisitions under $25,000

Within 24 hours of department approval, the originator will receive a confirmation email with PO number and the purchase order will be automatically emailed to the supplier.

Note:  SLA stands for Service Level Agreement

back to top

Workflow for requisitions $25,000 and Above

For requisitions $25,000 and above, Purchasing will work with the originator to define requirements, source the required goods or services, and negotiate pricing. It is required that you either attach Competitive Bids or a completed Single/Sole Source Justification form. Purchasing will reject requisitions submitted without the necessary attachments. If desired, you can submit the requisition indicating that you would like Procurement to solicit competitive bids.

Department approvers will then have all the information they need to review and approve the requisition.

Within 24 hours of department approval, the originator will receive a confirmation email with PO number and the purchase order will be automatically emailed to the supplier.

back to top

Purchases Requiring a Bilateral Contract

Some purchases require a bilateral contract. Originators must indicate whether or not a contract is required on all non-catalog requisitions. Help for determining when a contract is required is available within iProcurement as requisitions are created.

For more information, see How Are Stanford Contracts Processed?

back to top