Because the system automatically submits the purchase order to the supplier upon department approval, there is no need to fax, phone or otherwise notify the vendor. Doing so will very likely result in a duplicate order and double delivery. If your order is duplicated, you will then need to either cancel and return the duplicate order, or create a change order to account and pay for the duplicate.
If you anticipate using a supplier with whom Stanford has not done business before, reference How To: Make a Suplier / Payee Request. The instructions include
a search to ensure the supplier you wish to add is not already included in the Supplier Database.
It has been determined that POs that are created below the $25,000 threshold do not constitute a significant risk to the University, and the Standard Terms and Conditions should cover issues including insurance. Requisitions over the $25,000 threshold will be processed by an advisor and insurance requirements will be examined on a case-by-case basis.
The process for requisitioning blanket orders is the same as for all other requisition types and will route based on the $25,000 threshold. Requisitioners should include as much information as possible on the iProcurement Blanket Order template so that when a PO is automatically sent to the supplier, they have the information they need.
Invoices are uploaded by Accounts Payable for you to review through the Purchase Order / Requisition Inquiry tool. Any issues associated with invoices can be directed to the
Financial Support Center(3-2772).