Bulletin: Expenditure Type & Object Code Updates (Posted July 23, 2018)

Important Notice:  Due to year-end close, there is a temporary freeze on the set-up of new and changes to existing expenditure types and object codes. The freeze is in effect beginning September 1 and will end October 31. For urgent requests, call Matt Savage at 1-650-723-8682 or email FAIR.

Expenditure Types and Object Codes are used to properly code purchases, expense reports, journal entries and receipts in Oracle Financials. This page provides a monthly summary of new expenditure types and object codes, and changes to existing expenditure types and object codes.

On this page:

New Expenditure Types
EXP Type Title Description Usage Rules
iBudget IJ Public IJ Special IJ Central IPO ERS
57842 POSTDOC NEED-BASED AID Additional non-compensatory postdoc aid based on financial need. Includes hardship funds, grant-in-aid programs, housing subsidies. Adjustments should be made through both GFS and an iJournal. Yes Yes Yes Yes Yes Yes
57843 POSTDOC MERIT-BASED AID Additional non-compensatory postdoc aid based on achievements. Includes bonuses, poster awards, etc. Adjustments should be made through both GFS and an iJournal. Yes Yes Yes Yes Yes Yes
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New Object Codes
Object Code Title Description Usage Rules
iBudget IJ Public IJ Special IJ Central IPO ERS
11580 DEFERRED TAX ASSET Deferred Tax Asset No No No Yes No No
22290 DEFERRED TAX LIABILITY Deferred Tax Liability No No No Yes No No
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New Object Code Parents
Object Code Title Description Usage Rules
iBudget IJ Public IJ Special IJ Central IPO
No New Object Code Parent Created
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New Expenditure Categories
Exp Category Code Title
No New Expenditure Category Created
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Changes to Existing Expenditure Types and Object Codes
EXP Type/
Object Code
Name From... To...
57840 Name change / Description change
  • POST DOC STIPEND
  • Post doc stipends. Adjustments should be made both through GFS and an iJournal. For reimbursements or direct payments of expenses such as equipment, supplies, travel, conference registration,, etc. see 57841.
  • POSTDOC STIPEND
  • Postdoc stipends representing base-pay support. Adjustments should be made through both GFS and an iJournal. For reimbursements or direct payments of other non-compensatory expenses, see expenditure types 57841-57849.
57841 Name change / Description change
  • POST DOC TRAVEL/SUPPLY STIPEND
  • Fellowship awarded for travel or supplies expense to support a postdoc's research. Adjustments should be made through iJournals.
  • POSTDOC TRAVEL/SUPPLY STIPEND
  • Stipend awarded for travel, supply, or business expenses in support of postdoc's training. Used for taxable reimbursements that do not meet any of the certification criteria on the Student Certificate for Authorized Expense form. Adjustments should be made through both GFS and an iJournal.
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Staying Informed

To receive email communications regarding monthly updates to Expenditure Types and Object Codes, subscribe to et_obj_updates@lists.

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Past Requests

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Additional Resources

The following resources are available to help properly code transactions:

If existing Expenditure Types or Object Codes do not meet your department needs, see How To: Request New (or Change Existing) Expenditure Type or Object Code.

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Questions?

For additional help, please submit a Support Request.

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