Bulletin: Expenditure Type & Object Code Updates (Posted March 26, 2018)

Expenditure Types and Object Codes are used to properly code purchases, expense reports, journal entries and receipts in Oracle Financials. This page provides a monthly summary of new expenditure types and object codes, and changes to existing expenditure types and object codes.

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New Expenditure Types
EXP Type Title Description Usage Rules
iBudget IJ Public IJ Special IJ Central IPO ERS
5141B BDGT SLRY WGS STUDENT TA This budget-only code is used to record budgets and forecasts for teaching assistant expenses. It is meant to represent the aggregation of all the real expenditure types (active and closed) that represent teaching assistant expenses. Yes No No No No No
5191B BDGT BONUS This budget-only code is used to record budgets and forecasts for all bonus expenses. It is meant to represent the aggregation of all the real expenditure types (active and closed) that represent faculty and staff bonus expenses. Yes No No No No No
5197B BDGT TUITION ALLOWANCE This budget-only code is used to record budgets and forecasts for all tuition allowance expenses. It is meant to represent the aggregation of all the real expenditure types (active and closed) that roll up to 51970. Yes No No No No No
5820B BDBDGT INTERDEPT COMMUNICATIONS This budget-only code is used to record budgets and forecasts for all interdepartmental communications expenses. It is meant to represent the aggregation of all the real expenditure types (active and closed) that roll up to 58201. Yes No No No No No
5471B BDGT SUBAWARD IDC This budget-only code is used to record budgets and forecasts for subaward expenses. It is meant to represent the aggregation of all the real expenditure types (active and closed) that represent subaward expenses subject to indirects. Yes No No No No No
5472B BDGT SUBAWARD NO IDC This budget-only code is used to record budgets and forecasts for subaward expenses. It is meant to represent the aggregation of all the real expenditure types (active and closed) that represent subaward expenses NOT subject to indirects. Yes No No No No No
5680B BDGT SLAC CHARGES This budget-only code is used to record budgets and forecasts for SLAC external expenses. It is meant to represent the aggregation of all the real expenditure types (active and closed) that roll up to 56801. Yes No No No No No
5540B BDGT SOFTWARE LICENSES This budget-only code is used to record budgets and forecasts for software license expenses. It is meant to represent the aggregation of all the real expenditure types (active and closed) that roll up to 55401. Yes No No No No No
5560B BDGT VSC SUPPLIES MATERIALS This budget-only code is used to record budgets and forecasts for VSC materials and supplies expenses. It is meant to represent the aggregation of all the real expenditure types (active and closed) that roll up to 55601. Yes No No No No No
5831B BDGT INTERDEPT IT SERVICES This budget-only code is used to record budgets and forecasts for all ITS interdepartmental non-communications expenses. It is meant to represent the aggregation of all the real expenditure types (active and closed) that roll up to 58301 and are charged out by ITS. Yes No No No No No
5241B BDGT FOREIGN TRAVEL This budget-only code is used to record budgets and forecasts for all foreign travel expenses. It is meant to represent the aggregation of all the real expenditure types (active and closed) that roll up to 52401 and are foreign travel expenses. Yes No No No No No
5231B BDGT ALCOHOL & ENTERTAINMENT This budget-only code is used to record budgets and forecasts for alcohol and entertainment expenses. It is meant to represent the aggregation of all the real expenditure types (active and closed) that roll up to 52301 except 52320 FUNDRAISING MEAL ENTRTN UNALW. Yes No No No No No
52056 DEPRN EXP FIXED-MODULAR EQUIP To record Capital Project Fixed & Modular equipment depreciation. Yes No No Yes No No
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New Object Codes
Object Code Title Description Usage Rules
iBudget IJ Public IJ Special IJ Central IPO ERS
4550B BDGT ENDOW REINV MANDATORY This budget-only code is used to record budgets and forecasts for mandatory endowment income reinvestments. It is meant to represent the aggregation of all the real object codes that roll up to 45500. Yes No No No No No
4650B BDGT FACILITY RENTAL This budget-only code is used to record budgets and forecasts for facility rental income. It is meant to represent the aggregation of all the real object codes that roll up to 46500. Yes No No No No No
4631B BDGT PATENT/ROYALTIES This budget-only code is used to record budgets and forecasts for patent/royalty income. It is meant to represent the aggregation of all the real object codes that roll up to 46300. Yes No No No No No
4610B BDGT PUBLICATIONS This budget-only code is used to record budgets and forecasts for publication sales and production income. It is meant to represent the aggregation of all the real object codes that roll up to 46100 related to publications. Yes No No No No No
4620B BDGT CONFERENCES This budget-only code is used to record budgets and forecasts for conference income. It is meant to represent the aggregation of all the real object codes that roll up to 46200. Yes No No No No No
17355 Fixed & Modular Equipment To record Capital Project Fixed & Modular equipment. No No No Yes No No
18355 Accum Depr Fixed & Modular Equ To record Accumulated Depreciation on Capital Project Fixed & Modular equipment. No No No Yes No No
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New Object Code Parents
Object Code Title Description Usage Rules
iBudget IJ Public IJ Special IJ Central IPO
No New Object Code Parent Created
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New Expenditure Categories
Exp Category Code Title
52055 DEPRN EXP FIXED-MODULAR EQUIP
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Changes to Existing Expenditure Types and Object Codes
EXP Type/
Object Code
Name From... To...
5150B Name change BDGT SLRY WGS RBE STAFF BDGT OTHER STAFF
5240B Name change BDGT TRAVEL BDGT DOMESTIC TRAVEL
4600B Name change BDGT DESIGNATED REVENUE BDGT OTHER SPECIAL PROGRAM FEE
5140B Name change BDGT SLRY WGS STUDENT RA & TA BDGT SLRY WGS STUDENT RA
4800B Name change BDGT AUXILIARY REVENUE BDGT INTERNAL INCOME OTHER
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Staying Informed

To receive email communications regarding monthly updates to Expenditure Types and Object Codes, subscribe to et_obj_updates@lists.

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Past Requests

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Additional Resources

The following resources are available to help properly code transactions:

If existing Expenditure Types or Object Codes do not meet your department needs, see How To: Request New (or Change Existing) Expenditure Type or Object Code.

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Questions?

For additional help, please submit a Support Request.

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