Bulletin: Expenditure Type & Object Code Updates (Posted May 25, 2016)

>> Please visit Bulletin: Consolidating Select Expenditure Types for additional information about general / special purpose and data / non-data storage changes.

Expenditure Types and Object Codes are used to properly code purchases, expense reports, journal entries and receipts in Oracle Financials. This page provides a monthly summary of new expenditure types and object codes, and changes to existing expenditure types and object codes.

On this page:

New Expenditure Types
EXP Type Title Description Usage Rules
iBudget IJ Public IJ Special IJ Central IPO ERS
No New Expenditure Type Created
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New Object Codes
Object Code Title Description Usage Rules
iBudget IJ Public IJ Special IJ Central IPO ERS
44440 TR UNRLZD GNS LOSS INT NON-MP Record unrealized gains and losses for inside living trusts that are not invested the Merged Pool. No No No No No No
44445 PR UNRLZD GNS LOSS INT NON-MP Record unrealized gains and losses for permanently restricted inside living trusts that are not invested the Merged Pool. No No No No No No
42119 SHC RVU PAYMENTS To record Relative Value Unit (RVU) payments from SHC based on the funds flow agreement. SoM Controller's office use only. No No No Yes No No
42619 LPCH RVU PAYMENTS 42610—RELATIVE VALUE UNIT PAYMENTS FROM LPCH. To record Relative Value Unit (RVU) payments from LPCH based on the funds flow agreement. SoM Controller's office use only. No No No Yes No No
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New Object Code Parents
Object Code Title Description Usage Rules
iBudget IJ Public IJ Special IJ Central IPO
No New Object Code Parent Created
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New Expenditure Categories
Exp Category Code Title
No New Expenditure Category Created
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Changes to Existing Expenditure Types and Object Codes
EXP Type/
Object Code
Name From... To...
42110 NAME CHANGE SHC RVU PAYMENTS SHC PSA PAYMENTS
42610 NAME CHANGE LPCH RVU PAYMENTS LPCH PSA PAYMENTS
51110 RBE DEAN AND ACADEMIC OFFICERS Regular Benefits Eligible Salary Faculty: Dean, Associate Dean and Academic Officers. Use iJournals for adjustments of salary before 3/31/05; Labor Distribution Adjustments for salary after 4/1/05. Regular Benefits Eligible Salary Faculty: Dean, Associate Dean and Academic Officers. For adjustments, use Labor Distribution Adjustments.
51115 RBE PROFESSOR Regular Benefits Eligible Salary – Faculty: Tenure line Professor. Use iJournals for adjustments of salary before 3/31/05; Labor Distribution Adjustments for salary after 4/1/05. Regular Benefits Eligible Salary – Faculty: Tenure line Professor. For adjustments, use Labor Distribution Adjustments.
51120 RBE PROFESSOR TEACHING Regular Benefits Eligible Salary – Faculty: Nontenure line Professor – Teaching. Use iJournals for adjustments of salary before 3/31/05; Labor Distribution Adjustments for salary after 4/1/05. Regular Benefits Eligible Salary – Faculty: Nontenure line Professor – Teaching. For adjustments, use Labor Distribution Adjustments.
51125 RBE PROFESSOR RSRCH Regular Benefits Eligible Salary – Faculty: Nontenure line Professor – Research or applied research. Use iJournals for adjustments of salary before 3/31/05; Labor Distribution Adjustments for salary after 4/1/05. Regular Benefits Eligible Salary – Faculty: Nontenure line Professor - Research or applied research. For adjustments, use Labor Distribution Adjustments.
51130 RBE PROFESSOR CLINICAL Regular Benefits Eligible Salary – Faculty: Nontenure line Professor – Clinical/Med Center. Use iJournals for adjustments of salary before 3/31/05; Labor Distribution Adjustments for salary after 4/1/05. Regular Benefits Eligible Salary - Faculty: Nontenure line Professor -Clinical/Med Center. For adjustments, use Labor Distribution Adjustments.
51135 RBE ASSOC PROFESSOR Regular Benefits Eligible Salary – Faculty: Tenure line Associate Professor. Use iJournals for adjustments of salary before 3/31/05; Labor Distribution Adjustments for salary after 4/1/05. Regular Benefits Eligible Salary - Faculty: Tenure line Associate Professor. For adjustments, use Labor Distribution Adjustments.
51140 RBE ASST PROFESSOR Regular Benefits Eligible Salary – Faculty: Tenure line Assistant Professor. Use iJournals for adjustments of salary before 3/31/05; Labor Distribution Adjustments for salary after 4/1/05. Regular Benefits Eligible Salary – Faculty: Tenure line Assistant Professor. For adjustments, use Labor Distribution Adjustments.
51145 RBE ASSOC ASST PROF TEACHING Regular Benefits Eligible Salary – Faculty: Nontenure line Associate or Assistant Professor – Teaching. Use iJournals for adjustments of salary before 3/31/05; Labor Distribution Adjustments for salary after 4/1/05. Regular Benefits Eligible Salary – Faculty: Nontenure line Associate or Assistant Professor – Teaching. For adjustments, use Labor Distribution Adjustments.
51150 RBE ASSOC ASST PROF RSRCH Regular Benefits Eligible Salary – Faculty: Nontenure line Associate or Assistant Professor – Research or applied research. Use iJournals for adjustments of salary before 3/31/05; Labor Distribution Adjustments for salary after 4/1/05. Regular Benefits Eligible Salary – Faculty: Nontenure line Associate or Assistant Professor – Research or applied research. For adjustments, use Labor Distribution Adjustments.
51155 RBE ASSOC ASST PROF CLINICAL Regular Benefits Eligible Salary – Faculty: Nontenure line Associate or Assistant Professor – Clinical/Med Center. Use iJournals for adjustments of salary before 3/31/05; Labor Distribution Adjustments for salary after 4/1/05. Regular Benefits Eligible Salary – Faculty: Nontenure line Associate or Assistant Professor – Clinical/Med Center. For adjustments, use Labor Distribution Adjustments.
51210 POST DOC EXEMPT Salary for Postdoctoral fellows, research affiliates or clinical specialists who are in exempt positions. This Exp Type is subject to the Post Doc fringe benefit rate. Adjustments should be made both through GFS and an iJournal (Labor Distribution Adjustment effective for salary after 4/1/05). Salary for Postdoctoral fellows, research affiliates or clinical specialists who are in exempt positions. This Exp Type is subject to the Post Doc fringe benefit rate. Adjustments should be made both through GFS and Labor Distribution Adjustments.
51260 POST DOC CONTGNT Salary for Postdoctoral fellows, research affiliates or clinical specialists who are in contingent positions. This Exp Type is subject to the Contingent fringe benefit rate. Adjustments should be made both through GFS and an iJournal (Labor Distribution Adjustment effective for salary after 4/1/05). Salary for Postdoctoral fellows, research affiliates or clinical specialists who are in contingent positions. This Exp Type is subject to the Contingent fringe benefit rate. Adjustments should be made both through GFS and Labor Distribution Adjustments.
51310 RBE RSRCH AND ACADEMIC STAFF Regular Benefits Eligible Salary – Academic/Research staff: Research and academic staff, including research associate, research assistant, research physicist, research engineers, or librarian. Use iJournals for adjustments of salary before 3/31/05; Labor Distribution Adjustments for salary after 4/1/05. Regular Benefits Eligible Salary – Academic/Research staff: Research and academic staff, including research associate, research assistant, research physicist, research engineers, or librarian. For adjustments, use Labor Distribution Adjustments.
51315 RBE LECTURERS INSTRS OTH Regular Benefits Eligible Salary – Lecturers and Instructors: includes acting/visiting/consulting faculty, teaching fellows associates/specialists, or visiting lecturers. Use iJournals for adjustments of salary before 3/31/05; Labor Distribution Adjustments for salary after 4/1/05. Regular Benefits Eligible Salary – Lecturers and Instructors: includes acting/visiting/consulting faculty, teaching fellows associates/specialists, or visiting lecturers. For adjustments, use Labor Distribution Adjustments.
51321 RBE CLINICIAN EDUCATORS Regular Benefits Eligible Salary – Academic/Research staff: Clinician educators. Use iJournals for adjustments of salary before 3/31/05; Labor Distribution Adjustments for salary after 4/1/05. Regular Benefits Eligible Salary – Academic/Research staff: Clinician educators. For adjustments, use Labor Distribution Adjustments.
51325 RBE COACHES Regular Benefits Eligible Salary – Coaches. Use iJournals for adjustments of salary before 3/31/05; Labor Distribution Adjustments for salary after 4/1/05. Regular Benefits Eligible Salary – Coaches. For adjustments, use Labor Distribution Adjustments.
51360 CONTGNT EMERITUS FACULTY Contingent Salary: Emeritus Faculty. Use iJournals for adjustments of salary before 3/31/05; Labor Distribution Adjustments for salary after 4/1/05. Contingent Salary: Emeritus Faculty. For adjustments, use Labor Distribution Adjustments.
51370 CONTGNT EXEMPT ACADEMIC Contingent Salary: Academic staff. Includes those on less than 6 month appointment. Use iJournals for adjustments of salary before 3/31/05; Labor Distribution Adjustments for salary after 4/1/05. Contingent Salary: Academic staff. Includes those on less than 6 month appointment. For adjustments, use Labor Distribution Adjustments.
51410 TEACHING ASST GRAD Student Salary: Graduate Teaching Assistants. Adjustments should be made both through GFS and an iJournal (Labor Distribution Adjustment effective for salary after 4/1/05). Student Salary: Graduate Teaching Assistants. Adjustments should be made both through GFS and Labor Distribution Adjustments.
51450 RSRCH ASST GRAD Student Salary: Graduate Research Assistants. Adjustments should be made both through GFS and an iJournal (Labor Distribution Adjustment effective for salary after 4/1/05). Student Salary: Graduate Research Assistants. Adjustments should be made both through GFS and Labor Distribution Adjustments.
51470 GRAD FED WRK STDY RA OR TA Student Salary: Graduate Research or Teaching Assistants charged to Federal Work Study. Adjustments should be made both through GFS and an iJournal (Labor Distribution Adjustment effective for salary after 4/1/05). Student Salary: Graduate Research or Teaching Assistants charged to Federal Work Study. Adjustments should be made both through GFS and Labor Distribution Adjustments.
51560 RBE NON EXEMPT VAC USED Vacation used (salary credit) by Regular Benefits Eligible Non-exempt employees. Actual vacation pay is charged to liability account as of 9/1/03. This credit offsets the salary charge. Use iJournals for adjustments of salary before 3/31/05; Labor Distribution Adjustments for salary after 4/1/05. See more information on Discussion Tab. Vacation used (salary credit) by Regular Benefits Eligible Non-exempt employees. Actual vacation pay is charged to liability account. This credit offsets the salary charge. For adjustments, use Labor Distribution Adjustments.
51561 VAC ACCRUAL NON EXEMPT Vacation and disability sick leave charge for Regular Benefits Eligible Nonexempt employees to record cost as earned. Recorded as % of salary. Offset is vacation liability account. In FY04, charged to 51715. See more information on Discussion Tab. Vacation and disability sick leave charge for Regular Benefits Eligible Nonexempt employees to record cost as earned. Recorded as % of salary. Offset is vacation liability account.
51565 RBE BARGAINING UNIT VAC USED Vacation used (salary credit) by Regular Benefits Eligible Bargaining Unit employees. Actual vacation pay is charged to liability account as of 9/1/03. This credit offsets the salary charge. Use iJournals for adjustments of salary before 3/31/05; Labor Distribution Adjustments for salary after 4/1/05. See more information on Discussion Tab. Vacation used (salary credit) by Regular Benefits Eligible Bargaining Unit employees. Actual vacation pay is charged to liability account. This credit offsets the salary charge. For adjustments, use Labor Distribution Adjustments.
51566 VAC ACCRUAL BARGAINING UNIT Vacation and disability sick leave charge for Regular Benefits Eligible Bargaining Unit employees to record cost as earned. Recorded as % of salary. Offset is vacation liability account. In FY04, charged to 51720. See more information on Discussion Tab. Vacation and disability sick leave charge for Regular Benefits Eligible Bargaining Unit employees to record cost as earned. Recorded as % of salary. Offset is vacation liability account.
51570 VAC BEGINNING BAL Charge for unfunded vacation balance for non-academic staff as of 9/1/03. See more information on Discussion Tab. Charge for unfunded vacation balance for non-academic staff.
51575 CONTGNT NON EXEMPT Contingent Salary and Wages: Temporary/casual employees, non-exempt duties. Use iJournals for adjustments of salary before 3/31/05; Labor Distribution Adjustments for salary after 4/1/05. Contingent Salary and Wages: Temporary/casual employees, non-exempt duties. For adjustments, use Labor Distribution Adjustments.
51580 CONTGNT EXEMPT Contingent Salary and Wages: Temporary/casual employees, academic and professional duties.J160 Contingent Salary and Wages: Temporary/casual employees, academic and professional duties.
51610 LD CLRG ACCOUNT Labor Distribution Clearing Account, records salary and wages when there are errors in charging instructions or accounts have closed. When clearing the account, must change the Expenditure Type back to the appropriate one for the employee. May not be charged to a sponsored project using this Expenditure Type. Use iJournals for adjustments of salary before 3/31/05; Labor Distribution Adjustments for salary after 4/1/05. Labor Distribution Clearing Account, records salary and wages when there are missing/incomplete Labor Schedules, errors in charging instructions, or PTAs have closed. When clearing the account, must change the Expenditure Type back to the appropriate one for the employee. May not be charged to a sponsored project using this Expenditure Type. For adjustments, use Labor Distribution Adjustments.
51905 FACULTY BONUS-CURRENT YEAR Bonuses paid to Faculty members. Use 51915 to record faculty bonuses related to a prior year when such tracking is desired. May not be charged to sponsored projects. Use iJournals for adjustments before 3/31/05; Labor Distribution Adjustments for adjustments after 4/1/05. Bonuses paid to Faculty members. Use 51915 to record faculty bonuses related to a prior year when such tracking is desired. May not be charged to sponsored projects. For adjustments, use Labor Distribution Adjustments.
51910 NON FACULTY BONUS-CURRENT YEAR Bonus related to efforts of the current fiscal year, or where tracking by year earned is not relevant. Use 51905 for current year Faculty bonuses; 51915 for prior year Faculty bonus. Use iJournals for adjustments before 3/31/05; Labor Distribution Adjustments for adjustments after 4/1/05. Bonuses paid to Non Faculty members relating to efforts of the current fiscal year, or where tracking by year earned is not relevant. Use 51905 for current year Faculty bonuses; 51915 for prior year Faculty bonus. For adjustments, use Labor Distribution Adjustments.
51915 FACULTY BONUS-PRIOR YEAR Faculty bonus related to efforts of the prior fiscal year. Use 51905 for current year Faculty bonus. May not be charged to sponsored projects. Use iJournals for adjustments before 3/31/05; Labor Distribution Adjustments for adjustments after 4/1/05. Faculty bonus related to efforts of the prior fiscal year. Use 51905 for current year Faculty bonus. May not be charged to sponsored projects. For adjustments, use Labor Distribution Adjustments.
51920 ALLOWABLE HOUSING Housing Allowance Program (see 51925 for the unallowable portion). Note, all amounts related to University Officers are unallowable. For housing of visitors to Stanford use an appropriate TRAVEL code (foreign if they came from a foreign country) – see 524XX series. See additional travel information on Discussion Tab. Use iJournals for adjustments before 3/31/05; Labor Distribution Adjustments for adjustments after 4/1/05. Housing Allowance Program (see 51925 for the unallowable portion). Note, all amounts related to University Officers are unallowable. For housing of visitors to Stanford use an appropriate TRAVEL code (foreign if they came from a foreign country) – see 524XX series. For adjustments, use Labor Distribution Adjustments.
51925 UNALLOWABLE HOUSING Housing Assistance Supplements and the unallowable portion of the Housing Allowance Program (see 51920 for the allowable portion). Note, all amounts related to University Officers are unallowable. Use iJournals for adjustments before 3/31/05; Labor distribution Adjustments for adjustments after 4/1/05. Housing Assistance Supplements and the unallowable portion of the Housing Allowance Program (see 51920 for the allowable portion). Note, all amounts related to University Officers are unallowable. For adjustments, use Labor Distribution Adjustments.
51930 NON BONUS SPECIAL PAYROLL Payroll Office use only. Payment of special payroll items that do not have separate codes such as faculty early retirement plan payments. Use iJournals for adjustments before 3/31/05; Labor Distribution Adjustments for adjustments after 4/1/05. Payroll Office use only. Payment of special payroll items that do not have separate codes such as faculty early retirement plan payments. For adjustments, use Labor Distribution Adjustments.
51991 SLAC PAYROLL – EXEMPT Salary for SLAC Exempt employees. Not a University expense. Rolls up to 11205 SLAC PAYROLL CLEARING, a receivable account from SLAC. Salary for SLAC Exempt employees. Not a University expense. Auto-accounts to 11205 SLAC PAYROLL CLEARING, a receivable account from SLAC. Can only be used with award AAZSP.
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Past Requests

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Additional Resources

The following resources are available to help properly code transactions:

If existing Expenditure Types or Object Codes do not meet your department needs, see How To: Request New (or Change Existing) Expenditure Type or Object Code.

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Questions?

For additional help, please submit a HelpSU ticket.

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