Bulletin: Expenditure Type & Object Code Updates (Posted August 24, 2018)

Important Notice:  Due to year-end close, there is a temporary freeze on the set-up of new and changes to existing expenditure types and object codes. The freeze is in effect beginning September 1 and will end October 31. For urgent requests, call Matt Savage at 1-650-723-8682 or email FAIR.

Expenditure Types and Object Codes are used to properly code purchases, expense reports, journal entries and receipts in Oracle Financials. This page provides a monthly summary of new expenditure types and object codes, and changes to existing expenditure types and object codes.

On this page:

New Expenditure Types
EXP Type Title Description Usage Rules
iBudget IJ Public IJ Special IJ Central IPO ERS

51817

COMPENSATION EXCISE TAX 51817 COMPENSATION EXCISE TAX - To record excise tax expense on certain Stanford employees who earn more than $1 million and are among the 5 highest paid employees. Yes No No Yes No No
56338

INTEREST ACCRETION

56338 INTEREST ACCRETION ON REPURCHASE OBLIGATIONS - To record the interest accretion expense on the obligation to repurchase residences “sold” to eligible faculty and staff under restricted ground leases.

Yes No No Yes No No
56740

OTHER EXCISE TAX

56740 OTHER EXCISE TAX - To record excise tax expense on investment income items that are posted to special program fees and other income.  An example is ground rent revenue. To record excise tax on investment income use 474xx contra revenue object codes.

Yes No No Yes No No
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New Object Codes
Object Code Title Description Usage Rules
iBudget IJ Public IJ Special IJ Central IPO ERS
21710

REPURCHASE OBLIGATIONS

To record the obligation to repurchase residences “sold” to eligible faculty and staff under restricted ground leases.

No No No Yes No No

21720

FSH MORTGAGE RECEIVABLE OFFSET

To record Faculty/Staff Mortgage Receivables that are associated with outstanding repurchase obligations under restricted ground leases.  These receivables must be recorded as an offset to the repurchase obligation liability.

No No No Yes No No
22285

EXCISE TAX PAYABLE

To record the taxes payable for all different types of excise taxes including investment income excise tax and excise tax on the top 5 compensated employees.

No No No Yes No No
47134 MGMT FEES LBRE – ENDOWMENT MANAGEMENT FEES LBRE - ENDOWMENT - To record allocation of management fees from LBRE for management of endowment real estate investments. No No No Yes No No
47184 MGMT FEES LBRE – EXPENDABLE MANAGEMENT FEES LBRE - EXPENDABLE - To record allocation of management fees from LBRE for management of non-endowment real estate investments. No No No Yes No No

47405

INVESTMENT EXCISE TAXES-ENDOW

To record investment income excise taxes on endowment related income.  This includes all types of investment income including real estate and gift securities.

No No No Yes No No

47410

INVESTMENT EXCISE TAXES-EXPEND

To record investment income excise taxes on non-endowment related income such as the Expendable Funds Pool.  This includes all types of investment income including real estate, gift securities and Faculty/Staff mortgage interest income.

No No No Yes No No
47415

INVESTMENT EXCISE TAXES-REALZD

To record investment income excise taxes on realized gains.  This includes all types of investment realized gains including real estate, gift securities, and faculty staff housing gains.  These expenses can also be allocated to TR and PR net assets.

No No No Yes No No
47420

DEFERRED TAX EXPENSE

To record the change in deferred tax assets and liabilities.  This can include deferred taxes due to unrealized investment gains or any other adjustments to the deferred tax assets and liabilities. These expenses can also be allocated to TR and PR net assets.

No No No Yes No No
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New Object Code Parents
Object Code Title Description Usage Rules
iBudget IJ Public IJ Special IJ Central IPO

21700

REPURCHASE OBLIGATIONS

.

No No No No No
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New Expenditure Categories
Exp Category Code Title
No New Expenditure Category Created
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Changes to Existing Expenditure Types and Object Codes
EXP Type/
Object Code
Name From... To...
56720 UNRELATED BUS INC TAX
  • iJournals Public – Yes
  • iJournals Specialist – Yes
  • Unrelated business income tax. Consult with university Tax Director.
  • iJournals Public- No
  • iJournals Specialist – No
  • 56720 UNRELATED BUSINESS INCOME TAX - To record tax expense on unrelated business income including qualified transportation benefits provided to employees.
48925 INTERDEPT GUEST PMTS RDE
  • iJournals Public – No
  • iJournals Public – Yes
46213 GUEST HOUSE & BELDEN NON-STU
  • iJournals Public – No
  • iJournals Public – Yes
46625 MEETING PLANNING SERVICES-EXT
  • iJournals Public – No
  • iJournals Public – Yes
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Staying Informed

To receive email communications regarding monthly updates to Expenditure Types and Object Codes, subscribe to et_obj_updates@lists.

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Past Requests

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Additional Resources

The following resources are available to help properly code transactions:

If existing Expenditure Types or Object Codes do not meet your department needs, see How To: Request New (or Change Existing) Expenditure Type or Object Code.

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Questions?

For additional help, please submit a Support Request.

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