Bulletin: August 2012 Year-End Close Deadlines for Reimbursements, AP Invoices, and PCard Transactions (Posted August 14, 2012)
Transactions received by the cutoff dates and times listed below will be processed this fiscal year. Every effort will be made by Payment Services to process items received after this date in this fiscal year but cannot be guaranteed.
Tuesday, August 14th, 5:00 PM Deadlines:
- iOU Transactions (Reimbursement / Expense Reports, Other Check Requests and Petty Cash Replenishments): Transactions must be completely approved online and backup documents submitted to Travel & Reimbursements. Specify Standard or Rush processing and delivery method (e.g., direct deposit, US Mail, Will Call, etc.) in the iOU transaction.
- Accounts Payable Invoices: A fully approved purchase order with sufficient funds must be in place and referenced on the invoice before submitting to Accounts Payable.
Friday, August 24th , 4:00 PM Deadline:
- Purchasing Card Transactions: Please verify your transactions and have them completely approved by 4:00 p.m. on August 24th. You can identify transactions awaiting verification and approval from your Oracle PCard Worklist.
The University has a responsibility to record expenses within the same fiscal year they were incurred. Prompt submission is important to assure financial reporting compliance. In addition to your timely submission of current year invoices and reimbursement requests, prompt attention and resolution of Holds will help us process all transactions for this fiscal year before year end close.
For more year-end close schedules and deadlines, visit the Year-End Close web page on the Gateway to Financial Activities web site.
If you have questions or need assistance, please contact the Financial Support Center (3-2772) to talk to a trained Support Specialist.