Bulletin: 2013 Year-End Close Deadlines for Reimbursements, AP Invoices, and PCard Transactions (Posted July 23, 2013)

Transactions received by the cutoff dates and times listed below will be processed this fiscal year. Every effort will be made by Payment Services to process items received after this date in this fiscal year but cannot be guaranteed.

Wednesday, August 14th, 5:00 PM Deadlines:

  • iOU/iExpense Transactions (Reimbursement / Expense Reports including TCard transactions, Other Check Requests and Petty Cash Replenishments):  Transactions must be completely approved online and backup documents submitted to Travel & Reimbursements. Specify Standard or Rush processing and delivery method (e.g., direct deposit, U.S. mail, Will Call, etc.) in the transaction.
  • Accounts Payable Invoices:  Invoices must be received in Accounts Payable, via upload or mail delivery, by 5:00 PM on August 14th. A fully approved purchase order with sufficient funds must be in place and referenced on the invoice before submitting to Accounts Payable.

Monday, August 26th , 5:00 PM Deadline:

  • Purchasing Card Approval:  Please verify your transactions and have them completely approved by 5:00 PM on August 26th. You can identify transactions awaiting verification and approval from your Oracle PCard Worklist.

The University has a responsibility to record expenses within the same fiscal year they were incurred. Prompt submission is important to assure financial reporting compliance. In addition to your timely submission of current year invoices and reimbursement requests, prompt attention and resolution of Holds will help us process all transactions for this fiscal year before year end close.

For more year-end close schedules and deadlines, visit the Year-End Close web page on the Gateway to Financial Activities web site.

If you have questions or need assistance, please contact the Financial Support Center (3-2772) to talk to a trained Support Specialist.

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