Archived Bulletins


For All Staff

Archived bulletins are listed chronologically, beginning with the most recent date.

Posted Date Bulletin Title
March 25, 2019 2018 Survey Feedback and Action Plans
December 13, 2018 2019 Tax Withholding Changes and Employer-Sponsored Health Coverage W-2 Reporting
November 12, 2018 2018/19 Winter Closure Information
March 1, 2018 2018 Federal Tax Withholding
January 29, 2018 FMS Migrates to Stanford Services & Support for Help Requests
January 22, 2018 New Help Ticket Portal for FMS Support Requests
January 16, 2018 2018 Federal Tax Withholding
December 12, 2017 2018 Tax Withholding Changes and Employer-Sponsored Health Coverage W-2 Reporting
October 30, 2017 2017/18 Winter Closure Information
December 5, 2016 2017 Tax Withholding Changes and Employer-Sponsored Health Coverage W-2 Reporting
November 14, 2016 2016/17 Winter Closure Information
June 24, 2016 Launching Systems and Sites on Fingate
June 15, 2016 New Budget Management Category Added to Fingate
December 18, 2015 2016 Tax Withholding Changes and Employer-Sponsored Health Coverage W-2 Reporting
November 19, 2015 2015/16 Winter Closure Information
July 29, 2015 August 2015 Year-End Close Deadlines for Reimbursements, AP Invoices, and PCard Transactions
February 9, 2015 Fingate Updated to Reflect New Expense Requests System and Related OBI Reporting
December 10, 2014 2015 Tax Withholding Changes & Employer-Sponsored Health Coverage W-2 Reporting
November 13, 2014 2014/15 Winter Close Information
July 30, 2014 August 2014 Year-End Close Deadlines for Reimbursements, AP Invoices, and PCard Transactions
December 12, 2013 2014 Tax Withholding Changes & Employer-Sponsored Health Coverage W-2 Reporting
November 15, 2013 2013/14 Winter Close Information
October 13, 2013 Oracle Financials Core Forms Users: Java Upgrade
September 26, 2013 Urgent Action Required – Two-Step Authentication for Oracle Financial System Users
July 23, 2013 2013 Year-End Close Deadlines for Reimbursements, AP Invoices, and PCard Transactions
December 19, 2012 2013 Tax Withholding Changes & Employer-Sponsored Health Coverage W-2 Reporting
November 27, 2012 Axess Online W-2 Form
November 15, 2012 2012/13 Winter Close Information
September 5, 2012 Changes to Expenditure Type Codes and Chart of Accounts
August 22, 2012 Change to Expenditure Type Codes for STAP Training Expenses
August 14, 2012 August 2012 Year-End Close Deadlines for Reimbursements, AP Invoices, and PCard Transactions
May 11, 2012 Introducing the Mobile Timecard
February 24, 2012 Social Security Tax Rate Reduction Extended through 2012
January 9, 2012 2012 Tax Withholding Changes
December 7, 2011 2011 Tax Form Information
November 9, 2011 2011/12 Winter Close Information
October 5, 2011 Invoice Approval Threshold Set to Increase
August 22, 2011 Buy / Pay Redesign on Fingate
August 9, 2011 August 2011 Year-End Close Deadlines for Accounts Payable and Disbursements – updated
July 14, 2011 August 2011 Year-End Close Deadlines for Accounts Payable and Disbursements
June 13, 2011 Reduction in Sales Tax Rate
January 3, 2011 2011 Tax Withholding Changes
December 15, 2011 Attention FedEx Users!
November 30, 2010 New on This Site!
November 29, 2010 2010/11 Winter Close Information
November 19, 2010 2010 Tax Form Information
November 1, 2010 Planned Oracle Upgrade and Scheduled Downtime
March 15, 2010 2009 Tax Form Information
March 8, 2010 Stanford Receives Award for Rapid Adoption of SmartMart
February 2, 2010 Hotel Discounts at Starwood Properties Worldwide
December 18, 2009 2009 Tax Form Information
December 15, 2009 Two Important Cashier's Office Changes
November 30, 2009 2009/10 Winter Close Information
November 9, 2009 Purchasing and Payment Processing Prior to 2009/10 Winter Closure
August 12, 2009 New in iProcurement: A Smarter Way to Buy
July 7, 2009 New in iProcurement: A Smarter Way to Buy
July 1, 2009 Changes to StanfordCardPlan
June 23, 2009 SmartMart Replacing CWA Catalog Orders August 5th, 2009
December 8, 2008 Scheduled Oracle Financials System Downtime
December 1, 2008 2008/09 Winter Close Information
November 20, 2008 Purchasing and Payment Processing Prior to 2008 Winter Closure
September 19, 2008 New Student Services Center Opens
September 10, 2008 Purchasing Content Added to Gateway to Financial Activities
August 12, 2008 Changes to Stanford's Axess Portal Due to PeopleSoft Upgrade
August 1, 2008 New Online FedEx Ship Manager
July 24, 2008 Controller's Office Moves to Porter Drive
July 14, 2008 ReportMart3 Has Been Upgraded!
July 7, 2008 ReportMart3 Downtime July 12 - 14, 2008 Due to Upgrade
June 30, 2008 Sign Up Now. Understand how ReportMart3 will change beginning July 14, 2008
June 10, 2008 ReportMart3 Upgrade Planned for July 2008
June 10, 2008 Payroll and Disbursements Service Counters to Move to University Cashier's Office
April 24, 2008 Supplier Section Live on Financial Gateway Web Site
March 29, 2008 NEW and Improved Expenditure Type Query Available Now
February 1, 2008 Old Controller's Office and Oracle Financials Web Sites to Retire February 29, 2008
February 1, 2008 New Faster Way to Access Oracle Approval Worklists
December 10, 2007 Scheduled Oracle Financials System Downtime
December 5, 2007 2007/08 Winter Close Information
October 22, 2007 Provost Issues Business Meal Expense Guidance
September 21, 2007 Available Now - Direct Deposit to Multiple Bank Accounts
August 2, 2007 Use Your Stanford ID Card like a Debit Card Using StanfordCardPlan
August 2, 2007 Announcing the New Gateway to Financial Activities Web Site
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Account Structure: Stanford's "Chart of Accounts"

Archived bulletins are listed chronologically, beginning with the most recent date. Learn more about Stanford's Account Structure: Chart of Accounts.

Posted Date Bulletin Title
July 9, 2019 Annual Freeze on Requests for New or Change to an Existing Expenditure Type / Object Code
July 9, 2018 Annual Freeze on Requests for New or Change to an Existing Expenditure Type / Object Code
February 5, 2018 Honoraria Payments Accounting Change
July 11, 2017 Annual Freeze on Requests for New or Change to an Existing Expenditure Type / Object Code
July 15, 2016 Annual Freeze on Requests for New or Change to an Existing Expenditure Type / Object Code
August 24, 2015 Chart of Accounts Changes
July 14, 2015 Annual Freeze on Requests for New or Change to an Existing Expenditure Type / Object Code
August 5, 2014 Annual Freeze on Requests for New or Change to an Existing Expenditure Type / Object Code
July 1, 2013 Annual Freeze on Requests for New or Change to an Existing Expenditure Type / Object Code
July 3, 2012 Annual Freeze on Requests for New or Change to an Existing Expenditure Type / Object Code
July 14, 2011 Annual Freeze on Requests for New or Change to an Existing Expenditure Type / Object Code
October 6, 2010 Year-End Freeze Ended
July 28, 2010 Annual Freeze on Requests for New or Change to an Existing Expenditure Type / Object Code
November 2009 Expenditure Type & Object Code Updates
February 2, 2009 New Job Aid – Object Codes: 46XXX Revenue Definitions
July 14, 2008 Annual Freeze on Requests for New / Changed Expenditure Types / Object Codes
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Budget Management

Archived bulletins are listed chronologically, beginning with the most recent date. Learn more about Budget Management for things at Stanford.

Posted Date Bulletin Title
June 15, 2016 New Budget Management Category Added to Fingate
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Buying & Paying

Archived bulletins are listed chronologically, beginning with the most recent date. Learn more about Buying and Paying for things at Stanford.

Posted Date Bulletin Title
July 22, 2019 'FYI Viewer' Feature Added to Requisitions
April 30, 2019 Business and Travel Expense Policy Update
March 5, 2019 March Enhancements ‐ Expense Requests System
February 1, 2019 FMS Is Moving! New Vendor Invoices Remit-To Address
November 12, 2018 Special Purchasing & Delivery Instructions for Winter Closure
September 27, 2018 New Stanford Credit Card Profiles Change Request Tool
September 27, 2018 Flag a Non-standard Req for Attachment Signature
May 2, 2018 Amazon's Role to Expand in iProcurement
April 17, 2018 CardinalTemps Is the New System for Hiring Temporary Labor
February 14, 2018 Office Depot offers hosted catalog in SmartMart
October 30, 2017 Special Purchasing & Delivery Instructions for Winter Closure
August 10, 2017 Procurement-Amazon Business ONE Event – August 24, 2017
April 24, 2017 Changes to Requisition and Purchase Order Query
April 17, 2017 Enhancements to iProcurement
March 6, 2017 Santa Clara County Sales Tax Increase Effective April 1, 2017
December 19, 2016 Sales Tax Decrease Effective January 1, 2017
December 6, 2016 New Online Stanford Credit Card Application
November 18, 2016 Non-Chip-Enabled Purchasing Cards to be Deactivated November 21
November 14, 2016 Special Purchasing & Delivery Instructions for Winter Closure
November 14, 2016 Special Payment Deadlines for Winter Closure
October 13, 2016 Stanford Issuing Chip-Enabled Card for Purchasing Card Cardholders, Changes to Purchasing Card and Travel Card Delivery
June 20, 2016 Changes to Non-Catalog Purchase Requisitions
December 15, 2015 Fisher Stores Hours during Winter Closure
November 19, 2015 Special Purchasing & Delivery Instructions for Winter Closure
November 6, 2015 Requesting FedEx Accounts and PTA Changes Move to Fingate
September 18, 2015 Transition in Supplier Insurance Certificate Monitoring
June 23, 2015 Procurement Spend Management Supplier Showcase
June 2, 2015 SmartMart Supplier Update
May 15, 2015 New Electronic Upload Capability for PCard Backup Documents (page removed)
May 1, 2015 Purchasing Card Module Enhancements
April 20, 2015 Enhancements to Supplier Query and Request Tool
April 17, 2015 Two Improvements to Purchase Requisitions
March 3, 2015 New Fax Number for Expense Requests Receipts (page removed)
February 25, 2015 Deferred Implementation of Government Uniform Guidance for Procurement Standards
February 9, 2015 Fingate Updated to Reflect New Expense Requests System and Related OBI Reporting
November 14, 2014 New Data Privacy Fields Added to iProcurement Non-catalog Requisitions
November 14, 2014 New iProcurement approval workflow for moveable capital equipment
November 13, 2014 Special Purchasing & Delivery Instructions for Winter Closure
November 13, 2014 Special Payment Deadlines for Winter Closure
August 6, 2014 Faster Turnaround for Contracts over $25,000
December 17, 2013 SmartMart Gets New Look & Feature
November 15, 2013 Special Purchasing & Delivery Instructions for Winter Closure
November 15, 2013 Special Payment Deadlines for Winter Closure
November 4, 2013 Expediting Purchase Orders
September 23, 2013 Improvements in Tracking Status of Contracts
September 10, 2013 Ben Moreno Named Chief Procurement Officer
September 10, 2013 Troy Sutton Named Contracts Manager
July 23, 2013 2013 Year-End Close Deadlines for Reimbursements, AP Invoices, and PCard Transactions
March 28, 2013 Sales Tax Rate Increase Effective April 1, 2013
March 04, 2013 OfficeMax Is Now Stanford Preferred Provider
December 17, 2012 Sales Tax Rate Increase Effective January 1, 2013
November 15, 2012 Special Purchasing & Delivery Instructions for Winter Closure
November 15, 2012 Special Payment Deadlines for Winter Closure
September 5, 2012 Changes to Expenditure Type Codes and Chart of Accounts
August 22, 2012 Change to Expenditure Type Codes for STAP Training Expenses
August 14, 2012 August 2012 Year-End Close Deadlines for Reimbursements, AP Invoices, and PCard Transactions
June 27, 2012 Sales Tax Rate Change Effective July 1, 2012
May 29, 2012 New Sales Tax Override Function for iProcurement Users
February 6, 2012 Zip Purchasing – Elimination of Confirmed and Received (CNR) and Rapid Purchase Order (RPO) Request Types
November 9, 2011 Special Purchasing & Delivery Instructions for Winter Closure
November 9, 2011 Special Payment Deadlines for Winter Closure
October 5, 2011 Invoice Approval Threshold Set to Increase
August 24, 2011 Cell Phone Policy Change
August 22, 2011 Buy / Pay Redesign on Fingate
August 2, 2011 Fisher Scientific Strategic Sourcing Agreement
August 9, 2011 August 2011 Year-End Close Deadlines for Accounts Payable and Disbursements (updated)
July 14, 2011 August 2011 Year-End Close Deadlines for Accounts Payable and Disbursements
June 13, 2011 Reduction in Sales Tax Rate
November 12, 2010 Purchasing and Payment Processing Prior to 2010/11 Winter Closure
August 2, 2010 Ensure Fast Invoice Payment at Year-End
July 23, 2010 Year-End Disbursement Deadlines
February 26, 2010 NEW Enhancements to Electronic Invoice Upload Process
January 12, 2010 New Way to Process Invoices
November 30, 2009 Enhancements to iOU Payment Processing
November 23, 2009 Announcing Two New Interactive iOU Training Courses!
November 9, 2009 Special Purchasing & Delivery Instructions for Winter Closure
September 28, 2009 Enhancements to iOU Payment Processing
July 7, 2009 New in iProcurement: A Smarter Way to Buy
June 23, 2009 SmartMart Replacing CWA Catalog Orders August 5th, 2009
May 8, 2009 New Invoice Processing Instructions (page removed)
April 24, 2009 New Sales Tax FAQs
April 15, 2009 PCard and Travel Card Report Updates
April 9, 2009 New Way to Release Invoices Held for Department Approval
March 24, 2009 New Invoice Tracking Process (page removed)
February 19, 2009 New Email Alert Communicating Approved Purchase Orders
February 3, 2009 Proper Approver Routing Procedure for Capital Equipment Requisitions
December 8, 2008 New Invoice Tracking Process (page removed)
November 20, 2008 Purchasing and Payment Processing Prior to 2008 Winter Closure
August 1, 2008 Enhancements to iProcurement Online Catalog (CWA) Ordering
July 28, 2008 Changes for Internet Procurement Users Creating Capital Equipment Requisitions
July 7, 2008 Important Changes to PCard Policy and Procedures
June 2, 2008 Important Changes to PCard Policy and Procedures
May 22, 2008 Good News! Mac Users Can Now View iOU Backup Documentation Online
April 28, 2008 Improvements to Requisition and PO Query Tool
March 21, 2008 iOU System Update - Problem Viewing iOU Backup Document Images
March 21, 2008 Invoice Alert – Some Invoices Faxed to AP 3/19 - 3/20 Have Been Lost (page removed)
March 21, 2008 iOU Reports Now Available in ReportMart3
February 7, 2008 Avoid Returned Invoices (page removed)
December 4, 2007 Special Purchasing & Delivery Instructions for Winter Closure
December 3, 2007 Contracts Office Moving 12/6/07
November, 2007 Payment Handling Methods and Processing Times
October 24, 2007 Possible Shipping Delays Due to So. California Fires
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Capital Equipment & Capital Projects

Archived bulletins are listed chronologically, beginning with the most recent date. Learn more about Capital Equipment and Capital Projects at Stanford.

Posted Date Bulletin Title
February 3, 2009 Proper Approver Routing Procedure for Capital Equipment Requisitions
July 28, 2008 Changes for Internet Procurement Users Creating Capital Equipment Requisitions
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Cash Handling & Deposits

Archived bulletins are listed chronologically, beginning with the most recent date. Learn more about Cash Handling & Deposits at Stanford.

Posted Date Bulletin Title
March 27, 2018 Important Wells Fargo Banking Changes
August 2, 2017 Payroll & Payment Services Will Call Window Temporarily Relocated to Old Union through mid-September 2017
November 14, 2016 Special Payment Deadlines for Winter Closure
October 17, 2016 Changes to Unidentified Receipts Database
February 5, 2010 New Credit Card Acceptance Training – Complete by May 1!
July 1, 2009 Changes to StanfordCardPlan
February 2, 2009 New Job Aid – Object Codes: 46XXX Revenue Definitions
February 28, 2008 Additional Presentations Scheduled for Online Departmental Deposits
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Authority: Signature and Financial

Archived bulletins are listed chronologically, beginning with the most recent date. Learn more about Authority: Signature and Financial for things at Stanford.

Posted Date Bulletin Title
May 14, 2019 Authority Manager Label Changes
November 27, 2017 Oracle Upgrade Complete: Important Browser Instructions
October 26, 2015 Improvement to Managing Financial Authority Assignments
February 9, 2015 Fingate Updated to Reflect New Expense Requests System and Related OBI Reporting
February 26, 2010 New Authority Reports
August 11, 2009 New Way to Grant Oracle Reporting Authority
June 2, 2008 Important Changes to PCard Policy and Procedures
January 3, 2008 New Vacation Delegation Tracking Feature
August 16, 2007 Good News! Vacation Delegation and Worklist Sharing are Here!
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Financial Reporting

Archived bulletins are listed chronologically, beginning with the most recent date. Learn more about Financial Reporting at Stanford.

Posted Date Bulletin Title
August 14, 2017 Revised Timeline – Retirement of Business Objects Access to DSS Universes
May 25, 2017 Retirement of Business Objects Access to DSS Universes
November 11, 2016 OBI Updates Its Look to 12c
October 24, 2016 Java Upgrade for Oracle Financials Labor Distribution Module Users
October 1, 2016 Changes to SU Inquiry Tools
February 25, 2015 OBI Expense Requests Workshop
February 9, 2015 Fingate Updated to Reflect New Expense Requests System and Related OBI Reporting
January 15, 2015 New Training for OBI
April 9, 2010 Enhancements to the 154 Fund Balance Report
March 10, 2010 RM3 Reports with Real Time Data
January 22, 2010 RM3 Reports with Real Time Data
January 11, 2010 Beginning January 2010, Monthly Expenditure Statements Delivered Via Email
December 4, 2009 Beginning January 2010, Electronic Delivery of Monthly Expenditure Statements
August 11, 2009 New Way to Grant Oracle Reporting Authority
August 3, 2009 New ReportMart3 Scheduling Capability
May 11, 2009 New Fast Expenditure Report, RM3 Tips and Enhancements
April 15, 2009 PCard and Travel Card Report Updates
February 2, 2009 New Job Aid – Object Codes: 46XXX Revenue Definitions
October 16, 2008 Excel Training Classes – Fall Quarter
September 4, 2008 Daily Availability of ReportMart3 During Year-End
July 15, 2008 ReportMart3 Changes, Tips and Tricks and Resources
July 14, 2008 ReportMart3 Has Been Upgraded!
July 7, 2008 ReportMart3 Downtime July 12 - 14, 2008 Due to Upgrade
June 30, 2008 Sign Up Now. Understand how ReportMart3 will change beginning July 14, 2008
June 12, 2008 Excel 2007 Training for Finance
June 10, 2008 ReportMart3 Upgrade Planned for July 2008
April 29, 2008 Issue Resolved: Burdening on April Transactions Has Been Fixed
April 28, 2008 Improvements to Requisition and PO Query Tool
April 22, 2008 Issue With Burdening on Some April Transactions
April 21, 2008 Commitment Data Included on More ReportMart3 Reports
March 21, 2008 iOU Reports Now Available in ReportMart3
February 19, 2008 ReportMart3 Users Can Now Upgrade to Adobe Acrobat Reader Version 8.1.2
January 17, 2008 Delay in Printed Distribution of Monthly Expenditure Statements
December 21, 2007 Enhancements to Quarterly Expenditure Certification Report
October 30, 2007 Important Updates to Operating Statements & Revenue Reports
October 19, 2007 Issue with New 285 Report for Sep-07 Presenting Some Duplicate Commitments
October 9, 2007 Introducing the New Expenditure Statement with Commitment Data!
April 10, 2007 Old Expenditure Reports Retiring April 30th
July 6, 2006 Announcing 7 NEW Expenditure Reports
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Funds Management

Archived bulletins are listed chronologically, beginning with the most recent date. Learn more about Funds Management at Stanford.

Posted Date Bulletin Title
July 9, 2019 Annual Freeze on Requests for New or Change to an Existing Expenditure Type / Object Code
July 9, 2018 Annual Freeze on Requests for New or Change to an Existing Expenditure Type / Object Code
June 23, 2017 New Tool to Help Manage Your Funds Functioning as Endowment Awards
May 19, 2017 Enhancements to Faculty Financial Inquiry Tool (FFIT)
November 14, 2016 Special Payment Deadlines for Winter Closure
October 31, 2016 Changes to Gift Transmittals System
June 17, 2016 New Funds Functioning as Endowment (FFE) Policy
June 15, 2016 New Budget Management Category Added to Fingate
July 14, 2015 Annual Freeze on Requests for New or Change to an Existing Expenditure Type / Object Code
February 9, 2015 Fingate Updated to Reflect New Expense Requests System and Related OBI Reporting
August 5, 2014 Annual Freeze on Requests for New or Change to an Existing Expenditure Type / Object Code
July 1, 2013 Annual Freeze on Requests for New or Change to an Existing Expenditure Type / Object Code
June 24, 2013 iJournals Enhancements June 2013
June 24, 2013 Feeder Management Capabilities (for Feeder Owners)
June 20, 2013 Gift Transmittals System Updates and Best Practices
March 29, 2013 PTA Manager Process Updates due to Gift Transmittals Rollout
July 3, 2012 Annual Freeze on Requests for New or Change to an Existing Expenditure Type / Object Code
May 16, 2012 Announcing Enhancements to the Faculty Financial Inquiry Tool (FFIT)
July 14, 2011 Annual Freeze on Requests for New or Change to an Existing Expenditure Type / Object Code
July 19, 2010 New! Daily Posting of Gift Receipts to the General Ledger
July 12, 2010 Enhancements to iBudgets and iJournals
April 9, 2010 Enhancements to the 154 Fund Balance Report
February 2, 2009 New Job Aid – Object Codes: 46XXX Revenue Definitions
July 14, 2008 Annual Freeze on Requests for New / Changed Expenditure Types / Object Codes
June 12, 2008 Excel 2007 Training for Finance
April 29, 2008 Issue Resolved: Burdening on April Transactions Has Been Fixed
April 22, 2008 Issue With Burdening on Some April Transactions
April 21, 2008 Commitment Data Included on More ReportMart3 Reports
January 17, 2008 Delay in Printed Distribution of Monthly Expenditure Statements
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Month-End / Year-End Close

Archived bulletins are listed chronologically, beginning with the most recent date. Learn more about Month-End / Year-End Close at Stanford.

Posted Date Bulletin Title
July 9, 2019 Annual Freeze on Requests for New or Change to an Existing Expenditure Type / Object Code
July 9, 2018 Annual Freeze on Requests for New or Change to an Existing Expenditure Type / Object Code
July 29, 2015 August 2015 Year-End Close Deadlines for Reimbursements, AP Invoices, and PCard Transactions
July 14, 2015 Annual Freeze on Requests for New or Change to an Existing Expenditure Type / Object Code
August 5, 2014 Annual Freeze on Requests for New or Change to an Existing Expenditure Type / Object Code
July 30, 2014 August 2014 Year-End Close Deadlines for Reimbursements, AP Invoices, and PCard Transactions
July 23, 2013 August 2013 Year-End Close Deadlines for Reimbursements, AP Invoices, and PCard Transactions
July 1, 2013 Annual Freeze on Requests for New or Change to an Existing Expenditure Type / Object Code
August 14, 2012 August 2012 Year-End Close Deadlines for Reimbursements, AP Invoices, and PCard Transactions
July 3, 2012 Annual Freeze on Requests for New or Change to an Existing Expenditure Type / Object Code
August 9, 2011 August 2011 Year-End Close Deadlines for Accounts Payable and Disbursements (updated)
July 14, 2011 Annual Freeze on Requests for New or Change to an Existing Expenditure Type / Object Code
July 14, 2011 August 2011 Year-End Close Deadlines for Accounts Payable and Disbursements
July 28, 2010 FY10 Year-End Close Deadlines
September 18, 2009 FY09 Year-End Close Deadlines for the Week of 9/21/09 through 9/25/09
September 11, 2009 FY09 Year-End Close Deadlines for the Week of 9/14/09 through 9/18/09
September 4, 2009 FY09 Year-End Close Deadlines for the Week of 9/7/09 through 9/12/09
September 1, 2009 FY09 Year-End Close Deadlines for the Week of 8/31/09 through 9/5/09
August 3, 2009 New ReportMart3 Scheduling Capability
September 4, 2008 Daily Availability of ReportMart3 During Year-End
August 11, 2008 Managing Approval Tasks During Year-End Close
July 14, 2008 Annual Freeze on Requests for New / Changed Expenditure Types / Object Codes
April 14, 2008 New Email Alerts for Department Labor Schedulers
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Payroll Administration

Archived bulletins are listed chronologically, beginning with the most recent date. Learn more about Payroll Administration at Stanford.

Posted Date Bulletin Title
December 13, 2018 2019 Tax Withholding Changes and Employer-Sponsored Health Coverage W-2 Reporting
November 12, 2018 Time Reporting and Payroll During Winter Closure
January 16, 2018 2018 Federal Tax Withholding
December 12, 2017 2018 Tax Withholding Changes and Employer-Sponsored Health Coverage W-2 Reporting
October 30, 2017 Time Reporting and Payroll During Winter Closure
August 2, 2017 Payroll & Payment Services Will Call Window Temporarily Relocated to Old Union through mid-September 2017
July 21, 2017 Updated Form I-9 – for Use Effective Immediately, Mandatory by September 18, 2017
January 4, 2017 Updated Form I-9 – For Use Beginning January 4, 2017
January 4, 2017 Updated Form I-9 – For Use Beginning January 4, 2017
December 5, 2016 2017 Tax Withholding Changes and Employer-Sponsored Health Coverage W-2 Reporting
November 15, 2016 Updated Form I-9 – For Use Beginning 1/22/2017
October 24, 2016 Java Upgrade for Oracle Financials Labor Distribution Module Users
March 3, 2016 Alert:  IRS Notices Related to 2014 1040NR (U.S. Nonresident Alien Income) Tax Returns
November 11, 2015 Time Reporting and Payroll During Winter Closure
December 10, 2014 2015 Tax Withholding Changes & Employer-Sponsored Health Coverage W-2 Reporting
November 24 2014 Important Updates for Labor Distribution Adjustments
November 17, 2014 New Self-service Look-up Tool to Find Labor Schedulers and Adjusters!
November 13, 2014 Time Reporting and Payroll During Winter Closure
December 12, 2013 2014 Tax Withholding Changes & Employer-Sponsored Health Coverage W-2 Reporting
December 12, 2013 2014 Tax Withholding Changes & Employer-Sponsored Health Coverage W-2 Reporting
November 27, 2013 Axess Online W-2 Form
November 15, 2013 Time Reporting and Payroll During Winter Closure
August 22, 2013 Direct Deposit and W-2 to Require Two-Step Authenticatio
August 7, 2013 We're Making Things Simpler with the New Axess
March 11, 2013 Updated I-9 Form – For Use Beginning 3/8/13
December 19, 2012 2013 Tax Withholding Changes & Employer-Sponsored Health Coverage W-2 Reporting
November 27, 2012 Axess Online W-2 Form
November 13, 2012 Time Reporting and Payroll During Winter Closure
May 11, 2012 Introducing the Mobile Timecard
February 24, 2012 Social Security Tax Rate Reduction Extended through 2012
January 9, 2012 2012 Tax Withholding Changes
December 2, 2011 2011 Tax Form Information
November 9, 2011 Time Reporting and Payroll During Winter Closure
November 10, 2010 Time Reporting and Payroll During Winter Closure
October 11, 2010 $10 Mobile Equipment Deduction Eliminated
August 4, 2008 Axess / PeopleSoft Upgrade August 8 - 11, 2008
June 5, 2008 Axess / PeopleSoft Upgrade Coming August 11, 2008
April 18, 2008 Java Update for Kronos Users
April 14, 2008 New Email Alerts for Department Labor Schedulers
February 1, 2008 2007 W-2 Forms Have Been Mailed
December 11, 2007 Winter Closure Reminders for Payroll Administrators
November 20, 2007 New I-9 Form – Required Beginning 12/7/07
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Payroll for Employees

Archived bulletins are listed chronologically, beginning with the most recent date. Learn more about Payroll for Employees at Stanford.

Posted Date Bulletin Title
December 13, 2018 2019 Tax Withholding Changes and Employer-Sponsored Health Coverage W-2 Reporting
November 15, 2018 Axess Online W-2 Form
November 12, 2018 Time Reporting and Payroll During Winter Closure
March 1, 2018 2018 Federal Tax Withholding
January 16, 2018 2018 Federal Tax Withholding
December 12, 2017 2018 Tax Withholding Changes and Employer-Sponsored Health Coverage W-2 Reporting
October 30, 2017 Time Reporting and Payroll During Winter Closure
August 2, 2017 Payroll & Payment Services Will Call Window Temporarily Relocated to Old Union through mid-September 2017
December 5, 2016 2017 Tax Withholding Changes and Employer-Sponsored Health Coverage W-2 Reporting
November 16, 2016 Axess Online W-2 Form
November 14, 2016 Time Reporting and Payroll During Winter Closure
March 3, 2016 Alert:  IRS Notices Related to 2014 1040NR (U.S. Nonresident Alien Income) Tax Returns
December 18, 2015 2016 Tax Withholding Changes and Employer-Sponsored Health Coverage W-2 Reporting
November 12, 2015 Axess Online W-2 Form
November 11, 2015 Time Reporting and Payroll During Winter Closure
December 10, 2014 2015 Tax Withholding Changes & Employer-Sponsored Health Coverage W-2 Reporting
December 10, 2014 Axess Online W-2 Form
November 13, 2014 Time Reporting and Payroll During Winter Closure
December 12, 2013 2014 Tax Withholding Changes & Employer-Sponsored Health Coverage W-2 Reporting
November 27, 2013 Axess Online W-2 Form
November 15, 2013 Time Reporting and Payroll During Winter Closure
August 22, 2013 Direct Deposit and W-2 to Require Two-Step Authenticatio
August 7, 2013 We're Making Things Simpler with the New Axess
March 11, 2013 Updated I-9 Form – For Use Beginning 3/8/13
December 19, 2012 2013 Tax Withholding Changes & Employer-Sponsored Health Coverage W-2 Reporting
November 27, 2012 Axess Online W-2 Form
November 13, 2012 Time Reporting and Payroll During Winter Closure
May 11, 2012 Introducing the Mobile Timecard
February 24, 2012 Social Security Tax Rate Reduction Extended through 2012
January 9, 2012 2012 Tax Withholding Changes
December 2, 2011 2011 Tax Form Information
November 9, 2011 Time Reporting and Payroll During Winter Closure
November 10, 2010 Time Reporting and Payroll During Winter Closure
October 11, 2010 $10 Mobile Equipment Deduction Eliminated
November 3, 2009 Time Reporting and Payroll During Winter Closure
December 1, 2008 Time Reporting and Payroll During Winter Closure
June 5, 2008 Axess / PeopleSoft Upgrade Coming August 11, 2008
April 18, 2008 Java Update for Kronos Users
February 1, 2008 2007 W-2 Forms Have Been Mailed
November 20, 2007 New I-9 Form – Required Beginning 12/7/07
September 21, 2007 Available Now - Direct Deposit to Multiple Bank Accounts
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Petty Cash Administration

Archived bulletins are listed chronologically, beginning with the most recent date. Learn more about Petty Cash Administration at Stanford.

Posted Date Bulletin Title
October 30, 2017 Special Payment Deadlines for Winter Closure
November 14, 2016 Special Payment Deadlines for Winter Closure
November 19, 2015 Special Payment Deadlines for Winter Closure
March 3, 2015 New Fax Number for Expense Requests Receipts (page removed)
February 9, 2015 Fingate Updated to Reflect New Expense Requests System and Related OBI Reporting
November 13, 2014 Special Payment Deadlines for Winter Closure
November 15, 2013 Special Payment Deadlines for Winter Closure
November 15, 2012 Special Payment Deadlines for Winter Closure
August 14, 2012 August 2012 Year-End Close Deadlines for Reimbursements, AP Invoices, and PCard Transactions
November 9, 2011 Special Payment Deadlines for Winter Closure
August 24, 2011 Cell Phone Policy Change
November 12, 2010 Purchasing and Payment Processing Prior to 2010/11 Winter Closure
July 23, 2010 Year-End Disbursement Deadlines
November 30, 2009 Enhancements to iOU Payment Processing
November 23, 2009 Announcing Two New Interactive iOU Training Courses!
September 28, 2009 Enhancements to iOU Payment Processing
November 20, 2008 Special Payment Deadlines for Winter Closure
May 22, 2008 Good News! Mac Users Can Now View iOU Backup Documentation Online
March 21, 2008 iOU System Update - Problem Viewing iOU Backup Document Images
March 21, 2008 iOU Reports Now Available in ReportMart3
November 30, 2007 Special Payment Deadlines for Winter Closure
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Reimbursement / Expense Reporting

Archived bulletins are listed chronologically, beginning with the most recent date. Learn more about Reimbursement / Expense Reporting at Stanford.

Posted Date Bulletin Title
April 30, 2019 Business and Travel Expense Policy Update
March 5, 2019 New Enhancements – Expense Requests System
November 12, 2018 Special Payment Deadlines for Winter Closure
October 30, 2017 Special Payment Deadlines for Winter Closure
November 14, 2016 Special Payment Deadlines for Winter Closure
November 19, 2015 Special Payment Deadlines for Winter Closure
March 3, 2015 New Fax Number for Expense Requests Receipts (page removed)
February 9, 2015 Fingate Updated to Reflect New Expense Request System and Related OBI Reporting
November 13, 2014 Special Payment Deadlines for Winter Closure
July 30, 2014 2014 Year-End Close Deadlines for Reimbursements, AP Invoices, and PCard Transactions
November 15, 2013 Special Payment Deadlines for Winter Closure
July 23, 2013 2013 Year-End Close Deadlines for Reimbursements, AP Invoices, and PCard Transactions
November 15, 2012 Special Payment Deadlines for Winter Closure
September 5, 2012 Changes to Expenditure Type Codes and Chart of Accounts
August 22, 2012 Change to Expenditure Type Codes for STAP Training Expenses
August 14, 2012 August 2012 Year-End Close Deadlines for Reimbursements, AP Invoices, and PCard Transactions
June 22, 2012 Message from Randy Livingston re: Home Internet Reimbursement Policy
November 9, 2011 Special Payment Deadlines for Winter Closure
August 24, 2011 Cell Phone Policy Change
August 9, 2011 August 2011 Year-End Close Deadlines for Accounts Payable and Disbursements (updated)
July 14, 2011 August 2011 Year-End Close Deadlines for Accounts Payable and Disbursements
June 24, 2011 Change in Mileage Reimbursement Rate for Personal Auto Use
January 11, 2011 Change in Mileage Reimbursement Rate for Personal Auto Use
November 12, 2010 Purchasing and Payment Processing Prior to 2010/11 Winter Closure
October 8, 2010 Change in Air Travel Policy
October 6, 2010 Updated Domestic Per Diem Rates
July 23, 2010 Year-End Disbursement Deadlines
November 30, 2009 Enhancements to iOU Payment Processing
November 23, 2009 Announcing Two New Interactive iOU Training Courses!
November 09, 2009 Special Payment Deadlines for Winter Closure
October 7, 2009 Fiscal Year Updates to Domestic Per Diem Rates
September 28, 2009 Enhancements to iOU Payment Processing
July 21, 2009 Amex Program Canceled
July 10, 2009 Get Reimbursed Faster – Sign Up for Direct Deposit Now!
June 1, 2009 iOU Enhancement for Air Travel
February 12, 2009 Important Update Regarding Per Diem Rate Calculations
January 14, 2009 Mileage Reimbursement Rate for Personal Auto Use Changes to 55 Cents Per Mile
December 16, 2008 Immediate Change to Travel Policy Regarding Airfare
November 20, 2008 Special Payment Deadlines for Winter Closure
July 28, 2008 Travel Agency Update – Palo Alto Village Travel Becomes Frosch / Summit Travel
July 1, 2008 Mileage Reimbursement Rate for Personal Auto Use Increases to 58.5 Cents Per Mile
May 22, 2008 Good News! Mac Users Can Now View iOU Backup Documentation Online
March 21, 2008 iOU System Update - Problem Viewing iOU Backup Document Images
March 21, 2008 iOU Reports Now Available in ReportMart3
March 20, 2008 iOU - Problem with iOU Backup Documents
November 30, 2007 Special Payment Deadlines for Winter Closure
November 2007 Payment Handling Methods and Processing Times
October 22, 2007 Provost Issues Business Meal Expense Guidance
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Supporting Students

Archived bulletins are listed chronologically, beginning with the most recent date. Learn more about Supporting Students at Stanford.

Posted Date Bulletin Title
April 30, 2019 Business and Travel Expense Policy Update
May 15, 2009 Changes to University Bill Payment Methods
June 2, 2008 Graduating Students with Loans – PLEASE READ!
March 4, 2008 New Enhanced Undergraduate Financial Aid Program
January 30, 2008 Claiming Education Tax Credits: 1098-T Statements Available Online
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Travel

Archived bulletins are listed chronologically, beginning with the most recent date. Learn more about Travel at Stanford.

Posted Date Bulletin Title
April 30, 2019 Business and Travel Expense Policy Update
March 5, 2019 New Enhancements – Expense Requests System
October 1, 2018 Enroll in the Oct. 30 Stanford Travel Forum
September 27, 2018 New Stanford Credit Card Profiles Change Request Tool
January 31, 2018 New U.S. Department of State Travel Advisories and What They Mean for You
October 30, 2017 Special Payment Deadlines for Winter Closure
December 6, 2016 New Online Stanford Credit Card Application
November 14, 2016 Special Payment Deadlines for Winter Closure
October 13, 2016 Stanford Issuing Chip-Enabled Card for Purchasing Card Cardholders, Changes to Purchasing Card and Travel Card Delivery
January 7, 2016 Stanford Issuing Chip-Enabled Card for Stanford Travel Cardholders
November 19, 2015 Special Payment Deadlines for Winter Closure
March 3, 2015 New Fax Number for Expense Requests Receipts (page removed)
February 9, 2015 Fingate Updated to Reflect New Expense Requests System and Related OBI Reporting
July 23, 2013 2013 Year-End Close Deadlines for Reimbursements, AP Invoices, and PCard Transactions
November 13, 2014 Special Payment Deadlines for Winter Closure
November 15, 2013 Special Payment Deadlines for Winter Closure
November 15, 2012 Special Payment Deadlines for Winter Closure
August 14, 2012 August 2012 Year-End Close Deadlines for Reimbursements, AP Invoices, and PCard Transactions
November 9, 2011 Special Payment Deadlines for Winter Closure
August 9, 2011 August 2011 Year-End Close Deadlines for Accounts Payable and Disbursements (updated)
July 14, 2011 August 2011 Year-End Close Deadlines for Accounts Payable and Disbursements
June 24, 2011 Change in Mileage Reimbursement Rate for Personal Auto Use
January 11, 2011 Change in Mileage Reimbursement Rate for Personal Auto Use
November 12, 2010 Purchasing and Payment Processing Prior to 2010/11 Winter Closure
October 8, 2010 Change in Air Travel Policy
October 6, 2010 Updated Domestic Per Diem Rates
July 23, 2010 Year-End Disbursement Deadlines
November 30, 2009 Enhancements to iOU Payment Processing
November 23, 2009 Announcing Two New Interactive iOU Training Courses!
October 7, 2009 Fiscal Year Updates to Domestic Per Diem Rates
September 28, 2009 Enhancements to iOU Payment Processing
July 21, 2009 Amex Program Canceled
June 1, 2009 iOU Enhancement for Air Travel
April 15, 2009 PCard and Travel Card Report Updates
February 12, 2009 Important Update Regarding Per Diem Rate Calculations
January 14, 2009 Mileage Reimbursement Rate for Personal Auto Use Changes to 55 Cents Per Mile
December 16, 2008 Immediate Change to Travel Policy Regarding Airfare
July 28, 2008 Travel Agency Update – Palo Alto Village Travel Becomes Frosch / Summit Travel
July 1, 2008 Mileage Reimbursement Rate for Personal Auto Use Increases to 58.5 Cents Per Mile
March 21, 2008 iOU Reports Now Available in ReportMart3
November 30, 2007 Special Payment Deadlines for Winter Closure
November 26, 2007 Travelport is Now Orbitz for Business
November, 2007 Payment Handling Methods and Processing Times
October 22, 2007 Provost Issues Business Meal Expense Guidance
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