Bulletin: Ensure Fast Invoice Payment at Year-End (Posted August 2, 2010)

The deadline for submitting invoices to ensure payment in fiscal year 2010 is Friday, August 13th.

Follow these guidelines for FAST payment processing during year-end and throughout the year.

Ideally, suppliers mail invoices directly to Accounts Payable, ensuring the most legible document and efficient processing. However, when suppliers send invoices to you instead, the best approach is to upload an electronic file to Accounts Payable.

Methods for Submitting Invoices to Accounts Payable, in order of preference:

  1. Supplier mails invoice directly to Accounts Payable
  2. You receive invoice from supplier and then:
    1. upload the invoice (either original electronic file or scanned image) via the Requisition & Purchase Order Query Tool, or
    2. mail original hard-copy to Accounts Payable

Important:  Please avoid faxing invoices to Accounts Payable. Faxing often degrades the image and slows invoice processing.

To learn how to upload an invoice, see How To: Upload an Invoice.

Note that the file upload capability is for Purchase Order Invoice submission and is not available for documents related to iOU, PCard, or Travel Card transactions.


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