Bulletin: Special Purchasing & Delivery Instructions for Winter Closure (Posted November 20, 2008)
In accordance with the University 2008 Winter Closure Schedule, the Purchasing & Contracts Office will be officially closed at end of business day on Friday, December 19, 2008 through Friday, January 2, 2009. We will return on Monday, January 5, 2009.
- If you are creating requisitions, please keep in mind the closure dates.
- Purchasing will make every effort to place all Requisitions which have been approved and received with necessary attachments by Wednesday, December 10 prior to the Winter Closure date of December 19.
Rapid Purchase Orders (RPO):
When calling or faxing in your RPO, please give special instructions to the supplier regarding the closure and when you will be available to accept the delivery. Your building must be open & accessible to the shipper, and someone must be in your office / lab to receive the delivery.
Campus Wide Agreement (CWA) Orders:
Orders approved by December 16 will most likely be delivered by December 19. However, keep in mind that some deliveries may take longer. Place orders early to allow extra time. For CWA orders from En Pointe Technologies, orders approved on or after December 15 will be held and processed for delivery on January 5, 2009. This is to allow for the usual UPS / Fed Exp Ground delivery time.
Standard Purchase Orders (STD):
For a Standard requisition that will be assigned to a buyer, please make sure that the need by date is a realistic delivery date and that you will be able to sign for and accept. Some orders may need to be delayed for shipment to avoid receiving between December 22 and January 2. Unless you specifically state on your Requisition that you will be available to receive the delivery between December 22 and January 2, 2009, Purchasing will assume that you are not available and will schedule delivery accordingly.
Special Shipping Instructions for Suppliers
Purchasing is communicating the following shipping instructions to suppliers:
***SPECIAL SHIPPING INSTRUCTIONS***
Stanford University will be closed for Winter Break from Monday, December 22, 2008 through Friday, January 2, 2009. The University will reopen on Monday, January 5, 2009. No staff will be here to receive deliveries during this closure unless they have made special arrangements with you to be here to receive this shipment. If you can not deliver by Friday, December 19, please schedule your shipment to arrive as soon as possible on or after Monday, January 5, 2009.
Questions? Need Help?
For unexpected requests that do not fit within these guidelines: