Bulletin: Special Purchasing & Delivery Instructions for Winter Closure (Posted November 13, 2012)

In accordance with the University 2012/2013 Winter Closure Schedule, the Purchasing Services Office will be officially closed at end of business day on Friday, December 21, 2012 through Friday, January 4, 2013. We will return on Monday, January 7, 2013.

  • If you are creating requisitions, please keep in mind the closure dates.
  • Purchasing & Contracts will make every effort to review all Requisitions which have been received through zip purchasing with all of the necessary documentation and attachments by end of business on Tuesday, December 18 prior to the Winter Closure date of December 21.

SmartMart Orders:

Orders approved by December 17 will most likely be delivered by December 21. However, keep in mind that some deliveries may take longer. Place orders early to allow extra time for the usual UPS / Fed Exp Ground delivery time.

Standard Zip Purchase Orders (STD):

For a Standard requisition that will be assigned to a buyer, please make sure that the need by date is a realistic delivery date and that you will be able to sign for and accept. Some orders may need to be delayed for shipment to avoid receiving between December 24 and January 4. Unless you specifically state on your Requisition that you will be available to receive the delivery between December 24 and January 4, 2013, Purchasing will assume that you are not available and will schedule delivery accordingly.

Special Shipping Instructions for Suppliers

For orders under 25K, staff must put the Special Shipping Instructions as an attachment "To Supplier." Purchasing will put this information on all orders over 25K:


Stanford University will be closed for Winter Break from Monday, December 24, 2012 through January 4, 2013. The University will reopen on Monday, January 7, 2013. No staff will be here to receive deliveries during this closure unless they have made special arrangements with you to be here to receive this shipment. If you cannot deliver by Friday, December 21, please schedule your shipment to arrive as soon as possible on or after Monday, January 7, 2013.

See all 2012/2013 Winter Close information.

Questions? Need Help?

For unexpected requests that do not fit within these guidelines, please contact the Financial Support Center (3-2772).

back to top