ARCHIVED Bulletin: Year-End Disbursement Deadlines (Posted July 23, 2010)

The 2010 year-end processing cutoff for Accounts Payable and Travel & Reimbursement is Friday, August 13th, 5:00 PM.

Transactions received by the cutoff date and time will be processed this fiscal year. Every effort will be made by Disbursements to process items received after this date in this fiscal year but cannot be guaranteed.

  • iOU Transactions (Reimbursement / Expense Reports, Other Check Requests and Petty Cash Replenishments):  Transactions must be completely approved on-line and backup documents faxed to Disbursements. Specify Standard or Rush processing and delivery method (e.g., direct deposit, US Mail, Will Call, etc.) in the iOU transaction.
  • Accounts Payable Invoices:  A fully approved purchase order with sufficient funds must be in place and referenced on the invoice before submitting to Accounts Payable.
  • Purchasing Card Transactions:  Please verify your transactions and have them completely approved by 4:00 p.m. on August 31st.

The University has a responsibility to record expenses within the same fiscal year they were incurred. Prompt submission is important to assure financial reporting compliance. In addition to your timely submission of current year invoices and reimbursement requests, prompt attention and resolution of Holds will help us process all transactions for this fiscal year before year-end close.

For more year-end close schedules and deadlines, visit the Year-End Close web page on the Gateway to Financial Activities web site.


If you have questions or need assistance, please contact the Financial Support Center (3-2772).

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