Bulletin: Special Payment Deadlines for Winter Closure (Posted November 13, 2012)

Winter Close Schedule

In accordance with the University 2012/2013 winter close schedule, Payment Services which includes Accounts Payable, Travel and Reimbursements will be closed beginning Monday, December 24, 2012 and will resume normal business hours on Monday, January 7, 2013.

 

Important Cut-off Schedules and Deadlines


  • iOU Reimbursement, Advance, Other Check, Petty Cash Payments and Expense Reports
    • The deadline for submitting iOU requests and Expense Reports is Monday, December 10 at 5:00 PM.
    • To guarantee payment before winter close, iOU requests must be fully approved and supporting backup documentation must be received via fax by the deadline.
    • The cutoff for submitting iOU requests and Expense Reports with Rush priority or Will Call pick up is Monday, December 17 at 12:00 noon.
  • Invoice Payments
    • The deadline for submitting invoice payment requests is Monday, December 10 at 5:00 PM.
    • Every effort will be made to process items received after December 10, but there are no guarantees.
    • Rush invoice requests must be labeled as "Rush" on the invoice and must be uploaded to an approved purchase order. Rush invoice processing times are 1-2 business days and can be requested for a $35 fee.
    • The cutoff for submitting invoices with Rush priority or Will Call pick up is Monday, December 17 at 12:00 noon.
    • Payment Handling Methods and Processing Times are available on the Gateway to Financial Activities web site. This information can be used to help you approximate the turnaround time for your transactions.
  • Will Call Checks
    • Daily pick up through December 20 at:
      • 3145 Porter Drive between 9:00 – 10:00 AM and 3:00 – 5:00 PM
      • Campus Service Window located at Tresidder Union (459 Lagunita Drive, Suite 7, 2nd Floor) between 9:00 AM – 5:00 PM
    • Final pick up before winter close on December 21 at:
      • 3145 Porter Drive between 9:00 – 10:00 AM
      • Campus Service Window located at Tresidder Union (459 Lagunita Drive, Suite 7, 2nd Floor) between 9:00 – 11:30 AM or 2:30 – 3:00 PM
    • Last Will Call check run will be December 20 for December 20 pickup.
    • Any Will Call checks not picked up by 3:00 PM on December 21 will be mailed.
  • Wire Transfers (A/P, iOU & Expense Reports)
    • The deadline for submitting wire transfer requests is Thursday, December 20 at 4:00 PM for payment on December 21.
    • Rush wire requests after December 20 must be received on December 21 by 11AM for same day processing.

See all 2012/2013 Winter Close information.


Questions? Need Help?

If you have questions or need help, please contact the Financial Support Center (3-2772).

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