Overview: Hiring Temporary Workers

There are three ways to hire temporary workers at Stanford.

  1. Self-Service by Hiring Manager / Local HR:  Working with their local HR representative, Stanford managers have the option of sourcing their own temporary employees and may hire them directly onto the Stanford University payroll in a temporary / casual capacity. The hiring manager maintains full responsibility for managing all aspects of this process.

    Refer to the Administrative Guide Policy 2.2.2 (Temporary Employees) regarding Stanford's definition of this classification of employees as well as the limitation to the number of hours a temporary or casual employee can work in a calendar year.

  2. StanfordTemps:  This program, managed by Stanford's University Human Resources Department (Talent Management & Workforce Strategies), is a full-service contingent staffing solution that leverages "in-house" staffing tools and expertise. Stanford hiring managers enjoy the benefit of pre-screened candidates, administered by using Stanford's own PeopleSoft / Oracle systems and compensated using Stanford's bi-monthly payroll process. To get started, refer to the Guidelines for hiring temporary workers on the Cardinal at Work web site.

    Refer to the Administrative Guide Policy 2.2.2 (Temporary Employees) regarding Stanford's definition of this classification of employees as well as the limitation to the number of hours a temporary or casual employee can work in a calendar year.

  3. External Agencies:  Stanford managers may use external agencies to hire contingent workers. Contingent workers are employees working for the agency responsible for their placement and are not considered Stanford employees. In this capacity, these hires must be aware of Stanford's Administrative Guide (Policy 5.3.6) in regard to all aspects of their interface with Stanford University.

While the Contingent Workforce Program, managed by Manpower in partnership with Stanford, has been discontinued, hiring managers may still contact Manpower as an external temporary agency. Human Resources and Procurement are currently pursuing a Master Service Provider (MSP) to offer departments the ability to recruit and hire contingent labor from a variety of service providers using a single interface. Target release summer 2017.

Comparison Chart
  Self-Service by Hiring Manager StanfordTemps External Agencies
Fees None – One flat-rate placement fee
– Any length assignment:
  • $649 Administrative assignment
  • $1,298 Professional or Technical assignment
  • $399 Payroll service only (manager identifies the candidate)
Typically, anywhere from 30-40% markup on the hourly rate. Contact the agency for details.
Mark-up on Invoices No mark-up No mark-up Typically, anywhere from 30-40% markup on the hourly rate depending on position. Contact the agency for details.
Servicing Self-service – Candidate recruiting
– Screening
– Training
– Background check
– On-boarding, off-boarding
– Assisting with management of employees as needed
– Payroll related tasks
Typically, screening, on-boarding, off-boarding, payroll, etc. Contact the agency for details.
Conversion Fees None 8% of annual salary Typically, 15-25% of annual salary depending on position and duration. Contact the agency for details.
Benefits for Employees

Sick time in accordance with California law, healthy Workplace Healthy Families Act of 2014 (AB 1522). See Admin Guide Policy 2.1.21 for more information.

Currently, employees working over 30 hours per week on average are eligible to purchase health insurance through the Affordable Care Act (ACA).

Eligible to open and contribute to a Tax-Deferred Account through Stanford Contributory Retirement Plan (SCRP). Ineligible for employer contributions.

Sick time in accordance with California law, healthy Workplace Healthy Families Act of 2014 (AB 1522). See Admin Guide Policy 2.1.21 for more information.

Currently, employees working over 30 hours per week on average are eligible to purchase health insurance through the Affordable Care Act (ACA).

Eligible to open and contribute to a Tax-Deferred Account through Stanford Contributory Retirement Plan (SCRP). Ineligible for employer contributions.

Benefits, if any, are provided through the vendor and not Stanford. Contact the agency for details.
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