Overview: Payments to Medical Residents, Clinical Fellows and Postdoctoral Scholars

Depending upon the educational affiliation with Stanford and the type of expense, payment methods to Medical Residents, Clinical Fellows and Postdoctoral Scholars vary.

Use the table below to locate the payee affiliation and determine the appropriate payment method.

Payment Method by Payee Affiliation and Expense Type
Payee Affiliation Expense Type Payment Type Payment Method Taxable Income?
Medical Residents and Clinical Fellows at Stanford Hospitals (SHC/LPCH)

• Conference / Training Fees
• Travel Expenses
• Computers
• Books & Supplies

Fellowship

SU-21

Yes
Postdoctoral Scholars
(University Employees or Scholars)

• Conference / Training Fees
• Travel Expenses*

University Business Expense

Stanford Department Travel Card
Expense Requests

No**

• Computers
• Books & Supplies

Fellowship

Graduate Financial Support (GFS)

Yes

* Conference and training fees, and travel expenses, meeting University policy as documented in Administrative Guide Policy 5.4.2. If the expense being reimbursed falls outside of this policy statement, the postdoctoral scholar should be granted fellowship in Graduate Financial Support (GFS).

** University business expense reimbursements must be substantiated within 60 days of the date that the expense was incurred or the travel was complete. Expenses submitted after 60 days will be reimbursed in compliance with University policy, but IRS guidelines require that the reimbursement be made taxable to the person incurring the expense.

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