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Resources & Job Aids: Payment Handling Methods and Processing Times

When submitting requests for invoice payments, reimbursements, advances, or Non-PO payments, payment handling methods and processing times vary and fees may apply.

On this page:


Supplier Invoice Payments

Standard processing time begins when the invoice is received by Accounts Payable and ends when payment is set up according to the terms of the purchase order.

The time associated with delivery of payment (e.g. U.S. mail delivery) is not included in processing times below.

Supplier Invoice Payments
Payment Handling Processing Time Fee
Standard 3-5 business days none
Rush Processed and paid in 1-2 business days $35
Will Call (Campus & Redwood City) Processed and paid in 1-2 business days $35
Wire Processed and paid in 1-2 business days $35

Review How To: Upload an Invoice or How To: Mail an Invoice to Accounts Payable for instructions on submitting invoices and specifying handling.

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Reimbursements, Advances and Non-PO Payment Requests through Expense Requests System

The processing time for payments associated with Expense Requests transactions begins on the date the transaction is approved by the department (not the "Transaction Date" or "Origination Date") and ends when the payment is issued. New payee set-up requests may add an extra day to the processing time.

Reimbursements, Advances and Non-PO Payment Requests through Expense Requests
Payment Handling Fee Processing Time
Standard (U.S. mail, ACH) none Currently, Business Expense team is auditing and processing transactions approved by the Department on:


Wire $35
Foreign Draft $35
Rush $35 1-2 business days (plus U.S. mail or bank processing time)
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Will Call Check Pickup

If you request "Will Call" payment handling, you will receive an email notification when your check is available for pickup at the specified location.

Will Call Locations and Hours
Campus Will Call
(Payroll and Payment Services Will Call)
University Payments Office

459 Lagunita Drive, Suite 7
(2nd floor, Tresidder Memorial Union)
Stanford, CA 94305
Monday – Friday
3 – 5PM
Redwood City Will Call University Hall, Floor 1 (Transaction Services U101)

485 Broadway Street
Redwood City, CA 94063
Monday – Friday
2PM – 4PM
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