Resources & Job Aids: Payment Handling Methods and Processing Times

When submitting requests for invoice payments, reimbursements, advances, or other checks, payment handling methods and processing times vary and fees may apply.

On this page:

 

Supplier Invoice Payments

Standard processing time begins when the invoice is received by Accounts Payable and ends when payment is set up according to the terms of the purchase order.

The time associated with delivery of payment (e.g. U.S. mail delivery) is not included in processing times below.

Supplier Invoice Payments
Payment Handling Processing Time Fee
Standard 3-5 business days none
Rush Processed and paid in 1-2 business days $35
Will Call (Campus & Porter) Processed and paid in 1-2 business days $35
Wire Processed and paid in 1-2 business days $35

Review How To: Upload an Invoice or How To: Mail an Invoice to Accounts Payable for instructions on submitting invoices and specifying handling.

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Reimbursements, Advances and Other Check Requests through iOU

The processing time for iOU requests begins on the date the transaction is approved by the department (not the "Transaction Date" or "Origination Date") and ends when the payment is issued. New payee set-up requests may add an extra day to the processing time.

Reimbursements, Advances and Other Check Requests through iOU
Payment Handling Processing Time Fee
Standard 4-5 business days none
Rush 1-2 business days $35
Wire 4-5 business days $35
Foreign Draft 4-5 business days $35

Review information on Avoiding Holds on Reimbursement Requests to help ensure prompt payment.

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Will Call Check Pickup

If you request "Will Call" payment handling, you will receive an email notification when your check is available for pickup at the specified location.


Will Call Locations and Hours
Campus Will Call University Cashier's Office

459 Lagunita Drive, Suite 7
(2nd floor, Tresidder Memorial Union)
Stanford, CA 94305
Hours:
Monday – Friday
9AM – 5PM
Porter Drive Will Call Porter Drive Main Reception Desk

3145 Porter Drive
Palo Alto, CA 94304
Hours:
Monday – Friday
9AM – 10AM and 4PM – 5PM
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Questions?

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