Overview: Online Preparation of Departmental Deposits Using Stanford CASHNet

Stanford Schools and Departments are expected to use Stanford CASHNet for convenient and accurate online preparation of departmental receipts for deposit. Reference Departmental Cash and Check Handling Checklist.

If you are collecting any student-related deposits, please contact the Student Financial Services Payment Office at 650-498-7526 before signing up for Stanford CASHNet.

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About Stanford CASHNet

Stanford CASHNet is Stanford University's standard method for recording departmental deposits. Stanford Schools and Departments are expected to use Stanford CASHNet as it is the most convenient and accurate method to record deposits and offers research and reporting capabilities to departments online.

Check and cash receipts must be physically delivered to Wells Fargo, Tresidder Memorial Union to complete each deposit.

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Benefits of Using Stanford CASHNet

  • Ability to auto-fill PTAE/O and other repetitive departmental information reduces the time to prepare transmittals and improves accuracy of information
  • PTA information is validated while the transactions is being entered, preventing errors
  • Processing time is significantly streamlined as all the transmittal information is available online
  • Authorized department staff can view deposit history and pending deposit information online, anytime
  • Use of paper is reduced
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Requesting Access

  1. Submit the online Stanford CASHNet Request Form. Detailed instructions for completing the request are included on the form.
  2. Once your request is received, your Department Finance Manager, as identified on the request, will be prompted for approval of account set-up and of designated operators by email.
  3. The Finance Manager will receive an email confirming the request and notification of Stanford CASHNet account set-up processing time (usually 3-5 business days) once approval is received.
  4. When your account is set up, a "Congratulations" email is sent to the Finance Manager and designated department operators, including step-by-step procedures on how to access Stanford CASHNet for the first time and how to manage passwords and on-going departmental access.
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Resources and Contacts

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