Policy Notes: Payroll Advances

Occasional payroll advances, early receipt of pay before the next regular payday, are available for regular staff and bargaining unit employees. Specific policy guidelines are summarized below. Advance requests outside of policy are not processed.

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Primary Policy Sources: Administrative Guide Policy 2.2.3 University Payroll, Section 9 Special Situations

 

Advances for Regular Staff


Emergency Advances

Only in an emergency, and with the concurrence of his or her department, may a regular employee receive an advance of salary already earned in one pay period prior to the regular payday for that pay period. No more than two emergency advances for the same employee will be processed in a twelve-month period.

Vacation Advances

A regular staff employee, who is scheduled to take vacation leave of at least 10 consecutive workdays and will not be in the San Francisco Bay Area, may request early payment of any regular paychecks that would be issued during that period.

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Advances for Bargaining Unit


Emergency Advances

Bargaining Unit employees, at the discretion of the University, may request an advance of one week's pay. No more than two emergency advances for the same employee will be processed in any calendar year.

Vacation Advances

A Bargaining Unit employee, who is scheduled to take vacation leave of at least 10 consecutive workdays, may request early payment of any regular paychecks that would be issued during that period.

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Requesting Advance Payments

Employees should request a payroll advance through his or her supervisor. Departments request advance payments by completing an Off-Cycle Check request. There is no charge to the department for a payroll advance check. Reference How To: Request Off-Cycle Check.

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