Policy Notes: Time and Leave
Stanford's Administrative Guide contains the University time and leave policies for regular staff employees. The content of each Guide memo, relevant to time and leave policy, is summarized below. Employees should consult with their supervisor if they have time and leave policy questions.
Bargaining Unit employees should refer to the applicable agreement or consult with their supervisor.
On this page:
- Compensation of Staff Employees
- Sick Time (and Other Paid Disability Leave)
- Miscellaneous Authorized Absences
- Paid Holidays
Compensation of Staff Employees
In Administrative Guide Policy 2.1.5, you will find compensation and recordkeeping policies, including information on work week standards, alternate work weeks and hours, make-up time, and rest and lunch periods. Employee requirements for recording time and leave are also contained here. Also included are policies related to overtime compensation and other special compensation situations. See Axess Timecard Pay Rules for a summary of how compensation policies are administered in Axess Timecard.
Vacation accrual rates, maximum accumulation of vacation accruals, and policies on scheduling of vacation are included in Administrative Guide Policy 2.1.6. Also included is the policy on terminal vacation for employees who are retiring or being permanently laid off. See Axess Timecard Leave Accrual Rates for a summary of how leave accrual policies are administered in Axess Timecard.
Sick Time (and Other Paid Disability Leave)
Sick leave accrual rates, maximum accumulation of sick accruals, and policies on use of sick leave are included in this Guide Memo. Also included are the policies on applying for disability benefits and on the use of sick leave to maintain pay during disability. Go to
- Administrative Guide Policy 2.1.7
- Administrative Guide Policy 2.1.22
- Administrative Guide Policy 10.3.1
Miscellaneous Authorized Absences
Policy on other authorized absences, including jury duty, bereavement and military training, is included in this Guide Memo. Personal Time Off (PTO) grants and usage are described here. Also included are the policies on requesting a leave of absence without pay and on benefit eligibility for leave periods. Go to Administrative Guide Policy 2.1.8.
University paid holidays and the policy on receiving holiday pay are included in this Guide Memo. Floating Holiday grants and usage are described here. Also included are the policies on compensation when an employee is required to work on a University holiday and on the treatment of holiday pay when an employee is on leave. Go to Administrative Guide Policy 2.1.13.