How To: Enroll / Update / Cancel Direct Deposit

Who does this? 

  • Stanford Employees  receiving paychecks
  • Students  receiving student refund / stipend checks

When? 

  • Employees  choose to have their pay and reimbursements automatically deposited to their bank account(s)
  • Students  elect to automatically deposit their student refund / stipend checks to their bank account

How?  Securely enroll, update, or cancel direct deposit elections at any time from the Stanford Axess web site

 

On this page:

 

Enroll in Direct Deposit to a Single Bank Account (3 steps)

step 1

Launch Stanford's Axess web site:

  1. https://axess.stanford.edu/.
  2. Click Login.
  3. Enter your SUNet ID and password as prompted.
step 2

Employees: 

  1. Select Employee Center tab.
  2. Click View/Edit Direct Deposit.
  3. Click Add Account.

Students: 

  1. Choose Direct Deposit from the options in the Student mega menu at the top of the page.
  2. Click Add Account.
step 3

Complete direct deposit information:

  1. Enter Routing Number.


    1. Note:  The bank routing number is exactly nine digits in length and is generally the first nine-digits in the lower left section of your check. The first two-digits of the routing number will begin with 01 through 12 or 21 through 32. View sample check for help in identifying routing and account numbers.

  2. Enter Account Number. After identifying the routing number, identify your check number. The remaining digits are your account number. Do not include dashes, spaces, or other special characters when entering your account number.
  3. Re-enter your Account Number to validate your entry.
  4. Select Direct Deposit Account Type (Checking or Savings).
  5. Select Deposit Type (Select Balance).
  6. Leave Deposit Percentage / Amount blank.
  7. Enter Deposit Order 999 (defaults to 999).
  8. Click OK.
  9. Click Save.
    Direct Deposit Rejection Notifications: 
    In the event that your bank account is closed or changed prior to you updating your direct deposit information, Stanford will receive notification of the direct deposit rejection 1-3 days after the direct deposit was sent. For payroll deposits, after receiving this notification, Stanford will issue a check payment, then notify the payee. For student refund / stipend deposits, after receiving this notification, Stanford will contact you, request that you edit your direct deposit information, and then process the deposit again. To prevent these delays, update direct deposit information as soon as you know you are changing accounts.
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Enroll in Direct Deposit to Two or More Bank Accounts by Percentage (5 steps)

step 1

Launch Stanford's Axess web site:

  1. https://axess.stanford.edu/.
  2. Click Login.
  3. Enter your SUNet ID and password as prompted.
step 2

Employees: 

  1. Select Employee Center tab.
  2. Click View/Edit Direct Deposit.
  3. Click Add Account.

Students: 

  1. Choose Direct Deposit from the options in the Student mega menu at the top of the page.
  2. Click Add Account.
step 3

Complete direct deposit information for your first bank account:

  1. Enter Routing Number.

      Note:  The bank routing number is exactly nine digits in length and is generally the first nine-digits in the lower left section of your check. The first two-digits of the routing number will begin with 01 through 12 or 21 through 32. View sample check for help in identifying routing and account numbers.

  2. Enter Account Number. After identifying the routing number, identify your check number. The remaining digits are your account number. Do not include dashes, spaces, or other special characters when entering your account number.
  3. Re-enter your Account Number to validate your entry.
  4. Select Direct Deposit Account Type (Checking or Savings).
  5. Enter Deposit Type (Percent).
  6. Enter Deposit Percentage.
  7. Enter Deposit Order 1.
  8. Click OK.
step 4

A balance row is automatically created in addition to your percentage row. Update direct deposit information for your second bank account:

  1. Click Edit next to the balance row.
  2. Enter Routing Number.

      Note:  The bank routing number is exactly nine digits in length and is generally the first nine-digits in the lower left section of your check. The first two-digits of the routing number will begin with 01 through 12 or 21 through 32. View sample check for help in identifying routing and account numbers.

  3. Enter Account Number. After identifying the routing number, identify your check number. The remaining digits are your account number. Do not include dashes, spaces, or other special characters when entering your account number.
  4. Re-enter your Account Number to validate your entry.
  5. Select Direct Deposit Account Type (Checking or Savings).
  6. Leave Deposit Type as Balance.
  7. Leave Amount or Percent blank.
  8. Leave Deposit Order as 999.
  9. Click OK.
step 5

For each additional direct deposit you would like to set up, complete the following:

  1. Click Add Account.
  2. Enter Routing Number.

      Note:  The bank routing number is exactly nine digits in length and is generally the first nine-digits in the lower left section of your check. The first two-digits of the routing number will begin with 01 through 12 or 21 through 32. View sample check for help in identifying routing and account numbers.

  3. Enter Account Number. After identifying the routing number, identify your check number. The remaining digits are your account number. Do not include dashes, spaces, or other special characters when entering your account number.
  4. Re-enter your Account Number to validate your entry.
  5. Select Direct Deposit Account Type (Checking or Savings).
  6. Select Deposit Type (Percent).
  7. Enter Deposit Percentage.
  8. Enter Deposit Order.
  9. Click OK.
Direct Deposit Rejection Notifications: 
In the event that your bank account is closed or changed prior to you updating your direct deposit information, Stanford will receive notification of the direct deposit rejection 1-3 days after the direct deposit was sent. For payroll deposits, after receiving this notification, Stanford will issue a check payment, then notify the payee. For student refund / stipend deposits, after receiving this notification, Stanford will contact you, request that you edit your direct deposit information, and then process the deposit again. To prevent these delays, update direct deposit information as soon as you know you are changing accounts.
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Enroll in Direct Deposit to Two or More Bank Accounts by Amount (5 steps)

step 1

Launch Stanford's Axess web site:

  1. https://axess.stanford.edu/.
  2. Click Login.
  3. Enter your SUNet ID and password as prompted.
step 2

Employees: 

  1. Select Employee Center tab.
  2. Click View/Edit Direct Deposit.
  3. Click Add Account.

Students: 

  1. Choose Direct Deposit from the options in the Student mega menu at the top of the page.
  2. Click Add Account.
step 3

Complete direct deposit information for your first bank account:

  1. Enter Routing Number.


    1. Note:  The bank routing number is exactly nine digits in length and is generally the first nine-digits in the lower left section of your check. The first two-digits of the routing number will begin with 01 through 12 or 21 through 32. View sample check for help in identifying routing and account numbers.

  2. Enter Account Number. After identifying the routing number, identify your check number. The remaining digits are your account number. Do not include dashes, spaces, or other special characters when entering your account number.
  3. Re-enter your Account Number to validate your entry.
  4. Select Direct Deposit Account Type (Checking or Savings).
  5. Enter Deposit Type (Amount).
  6. Enter Deposit Amount.
  7. Enter Deposit Order 1.
  8. Click OK.
step 4

A balance row is automatically created in addition to your percentage row. Update direct deposit information for your second bank account:

  1. Click Edit to the balance row.
  2. Enter Routing Number.


    1. Note:  The bank routing number is exactly nine digits in length and is generally the first nine-digits in the lower left section of your check. The first two-digits of the routing number will begin with 01 through 12 or 21 through 32. View sample check for help in identifying routing and account numbers.

  3. Enter Account Number. After identifying the routing number, identify your check number. The remaining digits are your account number. Do not include dashes, spaces, or other special characters when entering your account number.
  4. Re-enter your Account Number to validate your entry.
  5. Select Direct Deposit Account Type (Checking or Savings).
  6. Leave Deposit Type as Balance.
  7. Leave Amount or Percent blank.
  8. Leave Deposit Order as 999.
  9. Click OK.
step 5

For each additional direct deposit you would like to set up, complete the following:

  1. Click Add Account.
  2. Enter Routing Number.

      Note:  The bank routing number is exactly nine digits in length and is generally the first nine-digits in the lower left section of your check. The first two-digits of the routing number will begin with 01 through 12 or 21 through 32. View sample check for help in identifying routing and account numbers.

  3. Enter Account Number. After identifying the routing number, identify your check number. The remaining digits are your account number. Do not include dashes, spaces, or other special characters when entering your account number.
  4. Re-enter your Account Number to validate your entry.
  5. Select Direct Deposit Account Type (Checking or Savings).
  6. Select Deposit Type (Percent).
  7. Enter Deposit Percentage.
  8. Enter Deposit Order.
  9. Click OK.
Direct Deposit Rejection Notifications: 
In the event that your bank account is closed or changed prior to you updating your direct deposit information, Stanford will receive notification of the direct deposit rejection 1-3 days after the direct deposit was sent. For payroll deposits, after receiving this notification, Stanford will issue a check payment, then notify the payee. For student refund / stipend deposits, after receiving this notification, Stanford will contact you, request that you edit your direct deposit information, and then process the deposit again. To prevent these delays, update direct deposit information as soon as you know you are changing accounts.
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Edit Direct Deposit Information (3 steps)

step 1

Launch Stanford's Axess web site:

  1. https://axess.stanford.edu/.
  2. Click Login.
  3. Enter your SUNet ID and password as prompted.
step 2

Employees: 

  1. Select Employee Center tab.
  2. Click View/Edit Direct Deposit.
  3. Click Edit.

Students: 

  1. Choose Direct Deposit from the options in the Student mga menu at the top of the page.
  2. Click Edit.
step 3

Edit direct deposit details:

  1. Edit choices include:
    • Enter Routing Number.
    • Enter Account Number. After identifying the routing number, identify your check number. The remaining digits are your account number. Do not include dashes, spaces, or other special characters when entering your account number.
    • Select Direct Deposit Account Type (Checking or Savings).
    • Enter Deposit Type (Percent, Amount or Balance).
    • Enter Deposit Percentage / Amount.
    • Enter Deposit Order.
  2. Re-enter your Account Number to validate your entry.
  3. Click OK, to save your updates OR click Cancel to cancel your updates.


  4. Balance Account:  If you do not already have an account for the Balance of your pay, one will be automatically created when you edit an existing account.

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Cancel Direct Deposit (2 steps)

step 1

Launch Stanford's Axess web site:

  1. https://axess.stanford.edu/.
  2. Click Login.
  3. Enter your SUNet ID and password as prompted.
step 2

Employees: 

  1. Select Employee Center tab.
  2. Click View/Edit Direct Deposit.
  3. Click Delete.
  4. To confirm, click Yes – Delete.
  5. Click OK.
  6. If you have more than one account, repeat steps c – e for each account.

Students: 

  1. Choose Direct Deposit from the options in the Student mega menu at the top of the page.
  2. Click Delete.
  3. To confirm, click Yes – Delete.
  4. Click OK.
  5. If you have more than one account, repeat steps c – e for each account.
Note:  A live check will be issued to you the following pay period (for employees) or for your next refund (for students). You can enroll in direct deposit at any time again in the future.
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What Happens Next?


For paychecks:

  • Direct deposit enrollments / updates submitted during the days following the end of a pay period may not take effect until the following payday. Check your bank account to confirm receipt of funds on payday.

For student refund / stipend checks:

  • Direct deposit information is updated nightly for information entered by midnight PST. The next refund processed will be deposited directly to your bank account(s).
  • If you have entered more than one bank account, student refunds or stipends will be deposited into the account with the highest priority.

For Expense Requests:

  • Future reimbursements will be deposited to your bank account.
  • If you have entered more than one bank account, reimbursements will be deposited into the balance record account or, if there is not a balance record, the account with the highest percentage allocation (with highest priority if percentage allocations are equal).

Additional Notes

  • Information Privacy and Security: Access to employee and student bank information is secured in compliance with University Privacy and Security Guidelines.
    • You can personally safeguard your information by keeping your SUNet ID and password confidential. It is recommended that you change your SUNet ID password regularly by going to the StanfordYou web site.

Questions?

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