Overview: Administering a Petty Cash Fund

Petty cash funds enable departments to reimburse employees for minor business expenditures up to $100.00. The Department Head identifies an individual to act as Petty Cash Custodian. The Petty Cash Custodian is responsible for administering the Petty Cash Fund.

Learn how to:  get started as a new custodian, and perform custodial duties

For:  Department Heads and Petty Cash Custodians


Getting Started

Designated Custodian

Get Certified as a Petty Cash Custodian

Get Access to iOU Petty Cash Module (in order to replenish the petty cash fund)

Receive Initial Petty Cash Fund / Set Up New Petty Cash Fund


Administering Funds

Certified Petty Cash Custodian

In the course of administering the Petty Cash Fund, the custodian is responsible for the following tasks:

Reimburse an Employee with Petty Cash

Reconcile Petty Cash Fund

Replenish Petty Cash

Assign a Temporary Custodian During Planned Absence


Certified Petty Cash Custodian or Department Head

Increase Petty Cash Fund

Decrease Petty Cash Fund

Change Petty Cash Custodian

Report a Petty Cash Theft

Close a Petty Cash Fund

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