Resources: Mileage Reimbursement Rates

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Mileage Reimbursement Rates

The use of personally owned vehicles is generally most appropriate for round trips of 200 miles or less. Commercial air travel is generally the most economical and practical means for more distant trips.

When requesting reimbursement for use of personal auto or aircraft, record the number of miles traveled and apply the following rates:

2014
Mode of Transportation Rate per Mile
Private Auto 56 cents
Private Auto Use for Moving (Relocate) 23.5 cents

2013
Mode of Transportation Rate per Mile
Private Auto 56.5 cents
Private Auto Use for Moving (Relocate) 24 cents

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Use of Private Automobile

The University will pay a standard rate per mile (as shown above) for official travel by private automobile based on the actual driving distance by the most direct route (not more than 105 percent of the mileage listed on the MapQuest web page). For a list of driving distances to common destinations, see Resources: Mileage Chart for Common Destinations.

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Standard Mileage Allowance

The standard mileage allowance (rate per mile multiplied by miles traveled) is intended to cover vehicle expenses such as fuel and lubrication, towing charges, physical damage to the vehicle, repairs, replacements, tires, depreciation, insurance, etc.

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Allowable Expenses

In addition to the standard mileage allowance, necessary and reasonable charges for the following vehicle-related expenses are allowed:

  • Tolls
  • Ferries
  • Parking
  • Bridges
  • Tunnels
  • Liability and physical damage insurance coverage for driving in foreign countries

Traffic ticket and parking ticket expenses will NOT be reimbursed.

For more detailed information, see Administrative Guide Policy 5.4.2.

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